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NTT DATA Logo NTT DATA · Human Resources

Recruiting Coordinator Sr Specialist

India, Gurugram · Job Posted April 23, 2026
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Job Description

The Senior Recruiting Coordinator Specialist will play a crucial role in supporting executive hiring processes, coordinating interviews, and managing vendor relationships. The ideal candidate will have over 5 years of experience in recruitment coordination or HR operations, with a strong focus on stakeholder management and communication skills. This position requires a proactive mindset and the ability to work in a fast-paced environment.

Job Responsibility

  • Coordinate end to end executive interview schedules across global time zones
  • Communicate professionally with candidates, hiring leaders, and search firms
  • Prepare candidate briefs, interview agendas, and documentation
  • Maintain accurate candidate data in the ATS and track hiring milestones
  • Support background checks, reference checks, and offer documentation
  • Ensure a high touch, premium candidate experience
  • Create and manage Purchase Orders for executive search firms and vendors
  • Draft and track Letters of Engagement / contracts and align with Procurement/Finance
  • Manage end to end invoice processing—from receipt to payment follow up
  • Ensure full compliance with procurement and financial policies
  • Serve as the primary liaison between Talent Acquisition, Procurement, and Finance teams regarding vendor-related matters
  • Provide scheduling, document preparation, and meeting coordination support to executive recruiters or TA leadership
  • Prepare presentations, dashboards, and reports for leadership updates
  • Handle confidential information with sensitivity and discretion
  • Coordinate candidate travel, reimbursements, and logistics as needed
  • Maintain accurate candidate files and documentation in compliance with HR/TA standards
  • Partner closely with People Operations, HRBPs, and hiring leaders to manage search timelines and priorities
  • Support onboarding coordination for executive hires across multiple departments
  • Contribute to process improvements and help maintain executive recruitment best practices

Requirements

  • 5+ years of experience in recruitment coordination, Executive Assistance, HR operations, or similar roles
  • Experience supporting senior leaders or C‑suite executives
  • Strong skills in calendar management, Outlook/Teams, MS Office, and collaboration tools
  • Experience handling POs, invoicing, vendor coordination, or procurement workflows
  • Excellent communication, professionalism, and stakeholder management skills
  • Ability to work with discretion, reliability, and a trust-based approach
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