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Recruiting Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , New York

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Category:
Human Resources

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

We are seeking a detail-oriented Recruiting Assistant to support a high-volume recruiter. This is a contract-to-permanent placement opportunity ideal for someone looking to break into recruiting or grow their career within HR. You will play a key role in keeping the hiring process organized, efficient, and candidate-focused.

Job Responsibility:

  • Maintain and update candidate and hiring data in Excel and SmartRecruiters to support an organized recruitment process
  • Prepare and send onboarding and welcome communications to new hires, ensuring timely and thorough follow-up
  • Complete reference checks and document findings to assist the hiring team with candidate evaluations
  • Scan, file, and maintain employment-related documents, including applications, resumes, and onboarding paperwork
  • Provide reception and front desk assistance when needed, including greeting visitors and directing incoming calls
  • Coordinate interview scheduling and calendar updates to support recruiters and hiring managers
  • Assist with data entry and general administrative tasks that keep recruitment and office operations running smoothly
  • Over time, provide support with candidate sourcing and initial screening efforts in partnership with the recruiter

Requirements:

  • At least 1 year of experience in an administrative, office support, or receptionist role
  • Proficiency with administrative support tasks such as data entry, document management, and email correspondence
  • Experience handling inbound calls and providing attentive front desk or customer-facing support
  • Strong organizational skills with the ability to manage scheduling, calendars, and interview coordination
  • Comfort working with Excel and applicant tracking systems such as similar platforms
  • Excellent written and verbal communication skills for interacting with candidates and internal stakeholders
  • High attention to detail and the ability to manage confidential information with discretion
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training

Additional Information:

Job Posted:
April 27, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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