Recruiting and Workplace Coordinator Jobs

FloQast

Location:
United States, San Jose

Category:
Human Resources

Contract Type:
Not provided

Salary:

25.00 - 35.00 USD / Hour

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Job Description:

We are looking for a Recruiting and Workplace Coordinator for a 6 month full-time contract in our San Jose Office. In this unique dual administrative role, you will be the friendly front desk reception coordinator and will be working with our R&D team on interview coordination and day-of interview support. This role has a requirement of working in office 5 days per week. Visa sponsorship is NOT available at this time.

Job Responsibility:

Create a positive, professional and welcoming candidate experience and represent FloQast throughout the hiring cycle with: timely and respectful follow ups to candidates, attention to detail in written and verbal communication accurate scheduling of interviews, and ensuring data integrity in our ATS
Successfully manage a high volume of scheduling phone interviews and on-site interviews for our R&D teams in San Jose
Maintain exceptional records and notes within our Applicant Tracking System (Lever)
Develop and maintain strong relationships with our internal hiring teams and interviewers to ensure a smooth process
Assist with optimization and maintenance of our Applicant Tracking System
Ensure candidates are moved through the pipeline and responded to in a timely and accurate manner
Support the Recruiting team with process optimization projects and ad hoc opportunities
First point of contact for building services, facilities and utilities maintenance, and vendors
Responsible for reception services at the San Jose office, including meet and greet visitors, field incoming phone calls, and managing traffic in and out of the office
Present to greet visitors at the front door and direct them to the appropriate person
Answer and direct general phone calls to the Company line
Daily collection and distribution of mail and packages
Responsible for maintaining appearance in occupied spaces at the San Jose office including workstations, kitchen, conference rooms etc. to create a welcoming environment while providing best in class support for all FloQast employees
Own ordering and coordination of recurring lunches, and other ad hoc lunches as needed, as well as ordering and maintaining office supplies and well-stocked kitchen
Co-ordinate and handle invoices, Credit card expenses and managing the office budget
Liaise with external office suppliers and the office building management.

Requirements:

1-2 year minimum experience specifically in a Talent Acquisition Coordinator role, and/or Office Administrator role
Experience with Lever or similar Applicant Tracking System required
Ability to manage a high volume of scheduling and coordinating is required
Excellent time management and organization with the ability to prioritize work
Ability to multi-task and function in a fast-paced environment
Exceptional customer service focus with excellent written and verbal communication skills with attention to detail
Highly energetic, positive, and enthusiastic team player with strong interpersonal skills and collaborative orientation
Proactive problem solver who is detail-oriented.

Additional Information:

Job Posted:
December 08, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Recruiting and Workplace Coordinator