Recruiter – Office & Secretarial Job at Executive Talent (Dublin)

Supervisor, Nursing Ambulatory Service

At Children’s Wisconsin, we believe kids deserve the best. Children’s Wisconsin ...

Location

United States , Appleton; Ashwaubenon

Salary:

Not provided

Children's Wisconsin

Expiration Date

Until further notice

Requirements

Bachelor's Degree in Nursing Required
Applicants who are currently enrolled in a baccalaureate program in nursing with an anticipated graduation date within two years of hire/promotion Preferred
2+ years of outpatient clinical experience. Preference being in Pediatrics Required
Prior leadership experience, preferably in supervisory capacity Required
Good organizational and patient relation skills
Ability to manage a fast-paced patient load while paying attention to detail
High level of communication skills necessary for assessment of patient concerns and processing referrals for appropriate medical care
Ability to read, interpret and enact policies and procedures
Ability to stand and walk approximately 75% of the work time
BLS-Basic Life Support Healthcare Provider - American Heart Association/American Red Cross/National Safety Council required

Job Responsibility

Acts as an active member of the practice management team to support the care management model, standards of pediatric clinical practice, legal regulations, Code of Ethics and established policies of the Practice
Supervises professional, administrative and technical personnel (pediatric nurse practitioners, medical assistant, clinic secretaries,) providing patient care
Partners with Ambulatory Manager on business and financial operations
Exhibits guiding behaviors that reflect Children’s values and support our mission and vision
Monitors and evaluates office operations to ensure efficiency including, but not limited to scheduling, billing, patient records, telecommunications, patient referrals, MyChart, etc. Initiates clinical and operation improvement opportunities
Ensures effective communication of information between Ambulatory leadership and clinic staff, and facilitates communication between other site leadership and their staff
Coordinates the scheduling of work, vacations, etc. for direct reports and others to assure that patient care and office duties are completed to maintain an orderly and efficiently run office routine
Reviews and approves if assigned, ATS for verification of hours worked
Works collaboratively with providers and staff to implement improvements within the practice to ensure a high caliber of patient care and services
Contributes to developing and attaining long range objectives for the service including but not limited to financial goals, operations improvement, quality improvement, resource utilization and clinical practice enhancements

Fulltime

Executive Assistant

Baptist Downtown is hiring an Executive Assistant for BMDA Oncology Administrati...

Location

United States , Jacksonville

Salary:

Not provided

Baptist Health (Florida)

Expiration Date

Until further notice

Requirements

Minimum of 3-5 years of experience as an Executive Assistant or comparable position
Superior written and verbal communication skills
Strong time-management skills and the ability to organize and coordinate multiple projects
Proficiency in office productivity tools, with aptitude to learn new software and systems
Flexible and adaptable team player
Ability to observe strict confidentiality in all aspects of services provided
Ability to anticipate needs, resourcefulness and responsiveness are essential
HS Diploma/GED

Job Responsibility

Support the Medical Director
Plan and manage workflow to achieve clinical and administrative priorities
Independently manage projects as assigned
Support Head, Division of Surgery and Director, Breast Program to facilitate calendar and schedules
Manage and coordinate the Physician Onboarding process with internal resources to ensure smooth transition of new physicians to BMDACC
Manage calendar & events for the Medical Director
and Head, Division of Surgery, and Director, Breast Program
Oversee and manage the BMDACC Physician Onboarding process within the Baptist Health System
Facilitate physician recruiting efforts and scheduling as guided by Division Heads, and BHS Physician recruiting
Responsible for the monthly Division of Surgery and the quarterly Faculty Meetings and agenda

Fulltime

Mental Health Service Administrator

Location

United Kingdom , Droylsden

Salary:

13.75 - 15.25 GBP / Hour

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Previous administration experience in a busy, fast-paced environment
Highly organised with excellent attention to detail
Can effectively manage competing priorities and deadlines
Has strong IT skills and is confident using Microsoft Office and digital systems
Communicates professionally and builds positive working relationships
Demonstrates discretion and handles confidential information appropriately
Enjoys working as part of a team while also being able to work independently
Shares passion for supporting outstanding services and positive outcomes

Job Responsibility

Provide high-quality administrative and secretarial support across the service
Support recruitment activities, including vacancy management, interview coordination, candidate communication, and onboarding processes
Assist with HR administration, maintaining databases, personnel records, audits, and compliance documentation
Coordinate meetings, MDTs, governance forums, and minute-taking activities
Support payroll, rota administration, annual leave records, and reporting processes
Manage purchase orders, invoices, petty cash, and stock ordering activities
Act as a welcoming first point of contact for colleagues, residents, visitors, and external professionals
Support the implementation and development of digital systems and processes within the service

What we offer

Annual leave of 25 days (pro-rata), plus Bank Holidays
Refer a Friend scheme – earn up to £500 per referral
Health Cash Plan – covers dental, optical, virtual GP, counselling, and includes discounted gym membership
Workplace pension scheme
Free Blue Light Card membership
Free enhanced DBS checks, on-site parking, and lunch (for site-based roles)
Ongoing training, development and career progression opportunities

Parttime

Care Home Administrator

About Us... Advinia has been providing high quality, person-centred care, specia...

Location

United Kingdom , Annan

Salary:

13.00 GBP / Hour

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Confident, outward-going personality with a sales orientated approach to assist the viewing process
Microsoft Word, Excel and PowerPoint Literate
Excellent written and verbal communication skills
Highly organised Required Attributes
Ability to manage own time, prioritising work appropriately and working on their own initiative to drive referrals and improve occupancy
Professional appearance
Able to work to tight deadlines
Attention to detail

Job Responsibility

Maintain accurate and complete financial records of the home in line with Company Policies and Procedures, using both computer and manual systems as required
Prepare and issue regular reports within prescribed timescales
To process receipts of monies against resident’s accounts and maintain accurate records
Prepare and submit relevant resident’s financial information to the Finance Department to ensure that invoices are produced accurately and promptly
Ensure continuity of payroll
Maintain staff attendance records and ensure rotas accurately reflect hours worked
Maintain complete files for both residents and staff in line with Advinia’s policies and procedures
Provide administration and secretarial support to the Home Manager e.g., typing, filing, dealing within correspondence etc. in line with prescribed timescales
Operate and maintain office equipment such as the fax, photocopier and computers calling in external assistance where required
To answer the telephone, respond to queries from residents and visitors and to re-direct enquiries in a friendly and efficient manner

What we offer

Free DBS/PVG check
Competitive pay rates
Flexible pay through Wagestream
Employment Assistant programme, including face to face counselling
Paid Family Leave
Professional training and ongoing career progression

Fulltime

Senior Associate – Corporate Secretarial Services

The Senior Associate – Corporate Secretarial Services (COE) will be an integral ...

Location

Luxembourg , Senningerberg

Salary:

Not provided

Waystone Governance Ltd.

Expiration Date

Until further notice

Requirements

You (preferably) hold a degree in Business or Law or equivalent experience with a focus on company secretarial services
You have a minimum of 4 years of experience in company secretarial roles
Completed your ILA qualification or will be working towards the qualification or equivalent qualification
You have a strong knowledge of Luxembourg corporate and fund regulations
You are highly organised, proactive, accurate and have a sense of responsibility and priority management
You are able to work independently in an environment under pressure and with tight deadlines
You are fluent in English (written and spoken)
You are proficient in MS Office (Word, Excel, Outlook, and Teams).

Job Responsibility

Manage a complex portfolio of underlying clients, within a single client relationship
Manage operations for that portfolio, ensuring delivery within the team’s specified timeframes and procedures
Compile management information, team performance and KPI tracking for management
Maintain and update client files and corporate records in accordance with regulatory and internal standards
Provide guidance, training and mentorship to team members and members of the wider Corporate Secretarial Services team, if required
Manage administrative tasks including regulatory filings, RBE register updates, RCS deposits, document execution and safekeeping and legalisation processes
Support company lifecycle events such as formations, dissolutions and annual obligations (AGMs, EGM) as well as ad-hoc corporate secretarial matters (e.g., changes to directors, registered office and share capital)
Take full ownership of delegated tasks and contribute actively to team success
Demonstrate deep knowledge of fund corporate governance and regulatory filing requirements, staying informed of relevant changes
Draft, finalise, manage and/ or review resolutions and other corporate documentation

Fulltime

Care Home Administrator

Advinia has been providing high quality, person-centred care, specialised for ol...

Location

United Kingdom , Liverpool

Salary:

29120.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Confident, outward-going personality with a sales orientated approach to assist the viewing process
Microsoft Word, Excel and PowerPoint Literate
Excellent written and verbal communication skills.
Highly organised Required Attributes
Ability to manage own time, prioritising work appropriately and working on their own initiative to drive referrals and improve occupancy
Professional appearance
Able to work to tight deadlines
Attention to detail

Job Responsibility

Maintain accurate and complete financial records of the home in line with Company Policies and Procedures, using both computer and manual systems as required.
Prepare and issue regular reports within prescribed timescales.
To process receipts of monies against resident’s accounts and maintain accurate records.
Prepare and submit relevant resident’s financial information to the Finance Department to ensure that invoices are produced accurately and promptly.
Ensure continuity of payroll
Maintain staff attendance records and ensure rotas accurately reflect hours worked.
Maintain complete files for both residents and staff in line with Advinia’s policies and procedures.
Provide administration and secretarial support to the Home Manager e.g., typing, filing, dealing within correspondence etc. in line with prescribed timescales.
Operate and maintain office equipment such as the fax, photocopier and computers calling in external assistance where required.
To answer the telephone, respond to queries from residents and visitors and to re-direct enquiries in a friendly and efficient manner.

What we offer

Free DBS/PVG check
Competitive pay rates
Flexible pay through Wagestream
Employment Assistant programme, including face to face counselling
Paid Family Leave
Professional training and ongoing career progression

Fulltime

Director's Assistant, Behavioral Health

Baptist Health is seeking a highly organized and detail-oriented Director’s Assi...

Location

United States of America , Jacksonville

Salary:

Not provided

Baptist Health (Florida)

Expiration Date

Until further notice

Requirements

2-3 years of Office experience preferably healthcare
High School Diploma (required)
Associate of Arts/Science (preferred)

Job Responsibility

Provide administrative and secretarial support for the Department of Behavioral Health
Coordinate meetings, presentations, and departmental communications
Manage accounts payable, supply orders, and general office operations
Oversee business tax license updates and renewals
Process physician CME reimbursements
Partner with recruiters to coordinate and schedule provider interviews and onboarding
Prepare and distribute agendas, meeting minutes, and other materials
Perform additional administrative duties as assigned

Fulltime

Plant Human Resources Generalist

As a successful family-owned company on a path to global growth, the Brose Group...

Location

United States , New Boston

Salary:

Not provided

Brose Fahrzeugteile

Expiration Date

Until further notice

Requirements

Bachelor's degree in a related field from four-year college or university
Two (2) years minimum experience in office administration and human resources
Adheres to Brose Quality Policy
Considers all valid procedures, job instructions, and organizational instructions
Adheres to all Occupational Safety and Health Administration (OSHA) regulations and implements all necessary measures for work, health, and environmental protection within the range of responsibility
Must acknowledge and abide by all policies and procedures as described in the Brose New Boston Handbook
Must be able to perform each essential duty satisfactorily
Must be able to sit and use hands frequently
Must be able to reach with hands and arms and talk or hear regularly
Must be able to stand and walk frequently

Job Responsibility

Provides support in functional areas of human resources, including but not limited to payroll, expatriate employee and/or labor relations, benefit enrollment, new hire orientations, new hire administration, expatriate coordination and compensation
Lead salaried recruitment process, responsible for hiring decisions, as required
Key User for Umantis system for site location including duties, but not limited to, main oversight and review of data, analytical report running & review of data to drive business decisions related to any compliance needs
Assists in the development and implementation of Human Resources policies as it relates to payroll and expatriate compensation
Prepares comprehensive payroll reports in conformance with organizational needs
Process bi-weekly hourly and monthly salary hourly payroll
Sign-up new hires (all required forms and benefits)
Prepare labels and create folders for all new hires
Assist in gathering and input of vacation requests, bereavement leave, attendance tracking, and personal time off (PTO) time, etc
Set up and maintain uniform program, matrix for expatriates, trainees, and interns

What we offer

Modern working environment
High-tech work environment
Competitive performance-based compensation
Health insurance
Attractive social and family-oriented programs
Comprehensive medical and insurance
Educational assistance
Variety of community outreach, family, and sporting events
Flexible working hours
Collaborative work environment

Fulltime

Select Country

Recruiter – Office & Secretarial

Job Responsibility

Requirements

Nice to have

What we offer

Looking for more opportunities?