CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Records Specialist

United States, Las Vegas Contract work · Job Posted May 05, 2026
Apply Position
Job Link Share

Job Description

We are looking for a detail-oriented Records Specialist to support a busy records management team. This contract position has the potential to become permanent and is ideal for someone who works well in a high-volume setting, takes initiative, and can manage document-related tasks with accuracy and urgency. The person in this role will help coordinate medical and billing record requests, maintain organized files, and communicate effectively with both internal teams and external partners. Success in this position requires sound judgment, professionalism, and a strong commitment to confidential record handling.

Job Responsibility

  • Obtain medical records, billing documentation, and other requested files from providers and related sources in a timely manner
  • Review and reconcile account details with medical offices to help ensure information is complete, accurate, and up to date
  • Safeguard sensitive documents by following established confidentiality standards and proper record-handling practices
  • Build productive working relationships with medical providers, attorneys, and other external contacts through consistent daily communication
  • Partner with operations and account-facing teams to resolve issues, share updates, and support client service goals
  • Investigate and address record discrepancies, including issues involving the company portal, to help keep requests moving forward
  • Organize incoming requests, process document intake activities, and manage outbound communications such as faxed orders
  • Perform additional administrative and records-related support duties as needed to meet team priorities

Requirements

  • High school diploma or equivalent required
  • Previous experience handling medical records or working in a healthcare records environment is preferred
  • Familiarity with EMR or other electronic records systems is helpful
  • Strong attention to detail with the ability to maintain accuracy while working at a fast pace
  • Excellent organizational skills and the ability to manage multiple priorities under tight deadlines
  • Proficiency with Microsoft Office and Windows-based systems, including solid working knowledge of Microsoft Excel
  • Good written and verbal communication skills, along with a strong customer service approach
  • Knowledge of medical terminology and the ability to type at least 45 words per minute preferred

Nice to have

  • Previous experience handling medical records or working in a healthcare records environment is preferred
  • Familiarity with EMR or other electronic records systems is helpful
  • Knowledge of medical terminology and the ability to type at least 45 words per minute preferred

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Records Specialist

8 matching positions

Records Specialist

The Records Specialist will be responsible for the day-to-day administration of ...
Location
Location
United States , New York
Salary
Salary:
35.00 - 45.00 USD / Hour
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree required
  • 2-3+ years of direct records management or information governance experience required
  • Prior experience within a law firm environment strongly preferred
  • Hands-on experience managing both physical and electronic records is required (not administrative exposure)
  • Experience with records management systems such as iManage Records Manager (IRM), FileTrail, LegalKEY, or similar
  • Familiarity with document management systems (iManage or NetDocuments)
  • Strong understanding of records retention, legal holds, and compliance standards
  • High level of attention to detail and accuracy in data management
  • Ability to work independently and manage multiple priorities in a structured environment
Job Responsibility
Job Responsibility
  • Manage and maintain physical and electronic records in accordance with established legal and regulatory requirements
  • Execute records lifecycle activities, including intake, classification, storage, transfer, and disposition
  • Perform research to determine appropriate retention and disposition in line with firm policies
  • Administer and support legal hold processes and ensure proper documentation and tracking
  • Maintain data integrity across Records Management Systems and off-site storage vendors
  • Utilize RMS platforms to enter, index, update, and audit records data
  • Generate reports and support internal audits related to records management and compliance
  • Handle complex records requests and ensure accurate, timely retrieval of information
  • Fulltime
Read More
Arrow Right

Records Specialist

We are looking for a dedicated Records Specialist to join our team in Boise, Ida...
Location
Location
United States , Boise
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in filing, document scanning, and cataloging
  • Strong organizational skills and attention to detail
  • Familiarity with document indexing and digital record systems
  • Ability to manage large volumes of records efficiently and accurately
  • Proficiency in using office equipment and software related to scanning and filing
  • Excellent communication skills to collaborate effectively with team members
  • Commitment to maintaining confidentiality and security of sensitive information
Job Responsibility
Job Responsibility
  • Organize and maintain physical and digital records to ensure easy retrieval and accessibility
  • Scan and digitize documents, ensuring quality and accuracy during the process
  • Index and catalog records systematically to maintain a structured and searchable database
  • File documents appropriately, adhering to established organizational standards
  • Collaborate with team members to improve and streamline document management processes
  • Verify the accuracy and completeness of records before filing or cataloging
  • Ensure compliance with company policies and confidentiality requirements when handling sensitive documents
  • Conduct periodic audits of records to identify and correct discrepancies
  • Provide support for records-related inquiries from staff or management
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Read More
Arrow Right

Records Specialist

We are seeking a detail-oriented Records Specialist to support commercial proper...
Location
Location
United States , Oklahoma City
Salary
Salary:
17.00 - 21.00 USD / Hour
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong attention to detail and organizational skills
  • Excellent verbal and written communication skills
  • Comfortable making outbound calls and following up with government agencies
  • Ability to interpret zoning, permitting, or municipal documentation (preferred, not required)
  • Prior experience in records retrieval, zoning, legal support, title, real estate, or municipal work is a plus
  • Reliable, professional, and able to work independently in a fast-paced environment
Job Responsibility
Job Responsibility
  • Contact municipalities, counties, and state jurisdictions across the U.S. to obtain zoning and land-use information
  • Communicate professionally with legal clerks, state clerks, fire marshals, and other regulatory officials
  • Request, track, and obtain records and documentation for commercial properties
  • Review documents for accuracy and completeness before submission to clients
  • Maintain detailed notes and organized records within internal systems
  • Serve as a point of contact between clients and municipal offices regarding records requests
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
  • Fulltime
Read More
Arrow Right

Records Specialist

We are seeking a detail-oriented Records Specialist to support commercial proper...
Location
Location
United States , Oklahoma City
Salary
Salary:
17.00 - 21.00 USD / Hour
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong attention to detail and organizational skills
  • Excellent verbal and written communication skills
  • Comfortable making outbound calls and following up with government agencies
  • Ability to interpret zoning, permitting, or municipal documentation (preferred, not required)
  • Prior experience in records retrieval, zoning, legal support, title, real estate, or municipal work is a plus
  • Reliable, professional, and able to work independently in a fast-paced environment
Job Responsibility
Job Responsibility
  • Contact municipalities, counties, and state jurisdictions across the U.S. to obtain zoning and land-use information
  • Communicate professionally with legal clerks, state clerks, fire marshals, and other regulatory officials
  • Request, track, and obtain records and documentation for commercial properties
  • Review documents for accuracy and completeness before submission to clients
  • Maintain detailed notes and organized records within internal systems
  • Serve as a point of contact between clients and municipal offices regarding records requests
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
  • Fulltime
Read More
Arrow Right

Records Specialist

Beacon Hill Legal is seeking a Records Specialist to join a large and reputable ...
Location
Location
United States , Minneapolis
Salary
Salary:
45000.00 - 65000.00 USD / Year
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of two years of experience in records management
  • Proficiency in Microsoft Office Suite and document management systems
  • Ability to lift up to 30 pounds as needed
  • Excellent written and verbal communication skills
  • Highly organized and strong time management skills
Job Responsibility
Job Responsibility
  • Communicate and collaborate with incoming attorneys, clients, and departments regarding all aspects of the matter mobility process
  • Uphold firm policies and procedures related to the matter mobility process
  • Reviewing and analyzing data associated with matter transfers
  • Documenting all actions taken within the designated tracking system and the firm's document management system (DMS)
  • Identify issues related to information management technologies and communicate solutions
  • Perform database searches, audits, and data reviews as required
  • Utilize iCompli to track and ensure correct information
  • Assist with other special duties and projects
What we offer
What we offer
  • Great culture
  • Full benefits
  • Opportunity to work with a reputable law firm
  • Collaborative and professional team environment
  • Fulltime
Read More
Arrow Right
New

Medical Records Specialist

Medical Records Specialist (medical office experience needed) - FT (Florence, SC...
Location
Location
United States , Florence
Salary
Salary:
Not provided
muschealth.org Logo
MUSC Health
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent required
  • 1-2 years experience in an administrative support role within a healthcare, including basic knowledge of computers & operation
  • Medical Terminology needed
  • Organizational skills required & ability to multi-task
  • Prior medical office work experience needed
Job Responsibility
Job Responsibility
  • Assist the Manager, Team Lead and Shift Supervisor in supporting the Health Information Management mission in relation to integrity, security, and availability of patient records
  • Serve as a resource within the team for document management processes and workflows
What we offer
What we offer
  • State of South Carolina health and retirement benefits
  • Fulltime
Read More
Arrow Right

Intake & Records Specialist

We are looking for an Intake & Records Specialist to support client intake, conf...
Location
Location
United States , Shrewsbury
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years of experience in conflicts, client intake, records administration, or a related administrative support role
  • Working knowledge of data entry and records maintenance practices, with the ability to keep information complete, current, and accurate
  • Experience performing conflict checks, client intake review, or similar research-driven processes in a regulated or detail-focused setting
  • Strong organizational skills with the ability to prioritize deadlines, manage multiple requests, and follow detailed procedures consistently
  • Ability to handle confidential information with discretion and apply sound judgment when dealing with sensitive matters
  • Clear written and verbal communication skills for interacting effectively with attorneys, paralegals, and other internal stakeholders
  • Familiarity with records management, document retention, and file handling practices across electronic and physical formats
Job Responsibility
Job Responsibility
  • Review new engagements, matters, attorney arrivals, and candidate submissions by conducting conflict searches through firm databases and external research sources
  • Create, update, and maintain client and matter information within the conflicts and records systems with a high degree of accuracy
  • Investigate corporate structures, affiliated entities, and ownership relationships to support thorough conflict analysis and informed recommendations
  • Partner with attorneys and internal stakeholders to collect missing details, clarify potential issues, and assist in resolving conflict-related questions
  • Document conflict decisions, approvals, waivers, and clearance outcomes in accordance with established policy and compliance requirements
  • Help coordinate ethical screens and support file intake or release activities connected to attorney transitions when required
  • Fulfill internal requests for file retrieval, duplication, transfer, and related records support in a timely and organized manner
  • Assist with records retention, archiving, and secure destruction processes while maintaining complete documentation of disposition activity
  • Support document handling activities such as scanning, organizing, filing, and maintaining both electronic and physical records under firm standards
  • Travel to other office locations as needed and provide general administrative support while handling confidential information with professionalism
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Lead, Health Information Management (Medical Records) Specialist

The Health Information Management (HIM) Specialist Lead collaborates with, train...
Location
Location
United States , New Castle
Salary
Salary:
Not provided
westsidehealth.org Logo
Westside Family Healthcare Inc
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or GED
  • Six months medical office support training and experience with Electronic Health Records
  • Strong working knowledge and use of computers and programs, including Microsoft Office
  • Above average awareness of HIPAA regulations
  • Must have reliable transportation and the ability to routinely travel between clinical sites.
Job Responsibility
Job Responsibility
  • Maintain the privacy and security of medical records in accordance with applicable state and federal regulations such as HIPAA and HITECH
  • Visit each site location at least bi-weekly to provide support and assistance to the HIM Specialists
  • Provide backfill coverage when primary site based HIM Specialist is out of the office
  • Participate with HIM Specialists, HIM Analysts, and HIM Manager in developing workflow improvements for the HIM Specialist team
  • Provide initial training for newly hired HIM Specialists as well as ongoing training reinforcement for existing team members
  • Assist HIM Manager with site audit activities and provide input on the performance of site HIM Specialists
  • Serve as subject matter expert for duties of the HIM Specialist and collaborate with other departments at the site level
  • Perform all duties of HIM Specialist
What we offer
What we offer
  • Medical insurance
  • Dental insurance
  • Vision insurance
  • Life and disability insurance
  • 401(k) retirement plan with a match
  • Supplemental insurances
  • Generous PTO package
  • Fulltime
Read More
Arrow Right