Records Specialist Job at Beacon Hill (Minneapolis)

Records Specialist

We are looking for a detail-oriented Records Specialist to support a busy record...

Location

United States , Las Vegas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Previous experience handling medical records or working in a healthcare records environment is preferred
Familiarity with EMR or other electronic records systems is helpful
Strong attention to detail with the ability to maintain accuracy while working at a fast pace
Excellent organizational skills and the ability to manage multiple priorities under tight deadlines
Proficiency with Microsoft Office and Windows-based systems, including solid working knowledge of Microsoft Excel
Good written and verbal communication skills, along with a strong customer service approach
Knowledge of medical terminology and the ability to type at least 45 words per minute preferred

Job Responsibility

Obtain medical records, billing documentation, and other requested files from providers and related sources in a timely manner
Review and reconcile account details with medical offices to help ensure information is complete, accurate, and up to date
Safeguard sensitive documents by following established confidentiality standards and proper record-handling practices
Build productive working relationships with medical providers, attorneys, and other external contacts through consistent daily communication
Partner with operations and account-facing teams to resolve issues, share updates, and support client service goals
Investigate and address record discrepancies, including issues involving the company portal, to help keep requests moving forward
Organize incoming requests, process document intake activities, and manage outbound communications such as faxed orders
Perform additional administrative and records-related support duties as needed to meet team priorities

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Records Specialist

The Records Specialist will be responsible for the day-to-day administration of ...

Location

United States , New York

Salary:

35.00 - 45.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
2-3+ years of direct records management or information governance experience required
Prior experience within a law firm environment strongly preferred
Hands-on experience managing both physical and electronic records is required (not administrative exposure)
Experience with records management systems such as iManage Records Manager (IRM), FileTrail, LegalKEY, or similar
Familiarity with document management systems (iManage or NetDocuments)
Strong understanding of records retention, legal holds, and compliance standards
High level of attention to detail and accuracy in data management
Ability to work independently and manage multiple priorities in a structured environment

Job Responsibility

Manage and maintain physical and electronic records in accordance with established legal and regulatory requirements
Execute records lifecycle activities, including intake, classification, storage, transfer, and disposition
Perform research to determine appropriate retention and disposition in line with firm policies
Administer and support legal hold processes and ensure proper documentation and tracking
Maintain data integrity across Records Management Systems and off-site storage vendors
Utilize RMS platforms to enter, index, update, and audit records data
Generate reports and support internal audits related to records management and compliance
Handle complex records requests and ensure accurate, timely retrieval of information

Fulltime

Records Specialist

We are looking for a dedicated Records Specialist to join our team in Boise, Ida...

Location

United States , Boise

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in filing, document scanning, and cataloging
Strong organizational skills and attention to detail
Familiarity with document indexing and digital record systems
Ability to manage large volumes of records efficiently and accurately
Proficiency in using office equipment and software related to scanning and filing
Excellent communication skills to collaborate effectively with team members
Commitment to maintaining confidentiality and security of sensitive information

Job Responsibility

Organize and maintain physical and digital records to ensure easy retrieval and accessibility
Scan and digitize documents, ensuring quality and accuracy during the process
Index and catalog records systematically to maintain a structured and searchable database
File documents appropriately, adhering to established organizational standards
Collaborate with team members to improve and streamline document management processes
Verify the accuracy and completeness of records before filing or cataloging
Ensure compliance with company policies and confidentiality requirements when handling sensitive documents
Conduct periodic audits of records to identify and correct discrepancies
Provide support for records-related inquiries from staff or management

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Records Specialist

We are seeking a detail-oriented Records Specialist to support commercial proper...

Location

United States , Oklahoma City

Salary:

17.00 - 21.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Strong attention to detail and organizational skills
Excellent verbal and written communication skills
Comfortable making outbound calls and following up with government agencies
Ability to interpret zoning, permitting, or municipal documentation (preferred, not required)
Prior experience in records retrieval, zoning, legal support, title, real estate, or municipal work is a plus
Reliable, professional, and able to work independently in a fast-paced environment

Job Responsibility

Contact municipalities, counties, and state jurisdictions across the U.S. to obtain zoning and land-use information
Communicate professionally with legal clerks, state clerks, fire marshals, and other regulatory officials
Request, track, and obtain records and documentation for commercial properties
Review documents for accuracy and completeness before submission to clients
Maintain detailed notes and organized records within internal systems
Serve as a point of contact between clients and municipal offices regarding records requests

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Records Specialist

We are seeking a detail-oriented Records Specialist to support commercial proper...

Location

United States , Oklahoma City

Salary:

17.00 - 21.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Strong attention to detail and organizational skills
Excellent verbal and written communication skills
Comfortable making outbound calls and following up with government agencies
Ability to interpret zoning, permitting, or municipal documentation (preferred, not required)
Prior experience in records retrieval, zoning, legal support, title, real estate, or municipal work is a plus
Reliable, professional, and able to work independently in a fast-paced environment

Job Responsibility

Contact municipalities, counties, and state jurisdictions across the U.S. to obtain zoning and land-use information
Communicate professionally with legal clerks, state clerks, fire marshals, and other regulatory officials
Request, track, and obtain records and documentation for commercial properties
Review documents for accuracy and completeness before submission to clients
Maintain detailed notes and organized records within internal systems
Serve as a point of contact between clients and municipal offices regarding records requests

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

FOIA Records Specialist

Amentum has multiple opportunities for Legal Administrative Specialists to join ...

Location

United States , Winchester

Salary:

26.44 USD / Hour

Amentum

Expiration Date

Until further notice

Requirements

Must have a current, active Top Secret security clearance with CI Poly that is verifiable in JPAS or be able to obtain and maintain one. U.S. Citizenship is required to get obtain a clearance
Must successfully complete a 4-6 week training course once you are onboard and successfully pass the test at the end of the course
Bachelor’s Degree and 2 years of related experience. Years of experience can be substituted for education
Separating or former military personnel with related experience are encouraged to apply
Experience processing and conducting declassification reviews, FOI/PA requests, National Name Checks requested by a federal agency or general Records and Information Management desired but not required
Computer skills required
MS Office Suite proficiency
Must be able to learn new systems and applications
Must be able to create graphs and charts and draft technical and administrative documents
Ability to type at least 60 words per minute

Job Responsibility

Provide administrative support to search, collect, and analyze responsive documents for incoming FOI/PA requests and maintain information regarding the documents in a database
Complete and deliver files ready for FOI/PA processing, while maintaining control of classified documents
Search government databases for background information and conduct record searches on requested information
Research, review, analyze and interpret all responsive information
Compile, prepare and report findings from available relevant information to the customers within established guidelines, legal constraints and standard operating procedures
Maintain performance to ensure the delivery of timely, high quality work, consistent with customer specifications, while handling multiple projects simultaneously
Work independently as part of an integrated team and display high self-motivation and integrity
Have the ability to maintain an exceptional level of organization and time management skills

What we offer

Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options
Disability and life insurance
Pet insurance

Fulltime

Medical Records Specialist

Medical Records Specialist (medical office experience needed) - FT (Florence, SC...

Location

United States , Florence

Salary:

Not provided

MUSC Health

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
1-2 years experience in an administrative support role within a healthcare, including basic knowledge of computers & operation
Medical Terminology needed
Organizational skills required & ability to multi-task
Prior medical office work experience needed

Job Responsibility

Assist the Manager, Team Lead and Shift Supervisor in supporting the Health Information Management mission in relation to integrity, security, and availability of patient records
Serve as a resource within the team for document management processes and workflows

What we offer

State of South Carolina health and retirement benefits

Fulltime

Intake & Records Specialist

We are looking for an Intake & Records Specialist to support client intake, conf...

Location

United States , Shrewsbury

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in conflicts, client intake, records administration, or a related administrative support role
Working knowledge of data entry and records maintenance practices, with the ability to keep information complete, current, and accurate
Experience performing conflict checks, client intake review, or similar research-driven processes in a regulated or detail-focused setting
Strong organizational skills with the ability to prioritize deadlines, manage multiple requests, and follow detailed procedures consistently
Ability to handle confidential information with discretion and apply sound judgment when dealing with sensitive matters
Clear written and verbal communication skills for interacting effectively with attorneys, paralegals, and other internal stakeholders
Familiarity with records management, document retention, and file handling practices across electronic and physical formats

Job Responsibility

Review new engagements, matters, attorney arrivals, and candidate submissions by conducting conflict searches through firm databases and external research sources
Create, update, and maintain client and matter information within the conflicts and records systems with a high degree of accuracy
Investigate corporate structures, affiliated entities, and ownership relationships to support thorough conflict analysis and informed recommendations
Partner with attorneys and internal stakeholders to collect missing details, clarify potential issues, and assist in resolving conflict-related questions
Document conflict decisions, approvals, waivers, and clearance outcomes in accordance with established policy and compliance requirements
Help coordinate ethical screens and support file intake or release activities connected to attorney transitions when required
Fulfill internal requests for file retrieval, duplication, transfer, and related records support in a timely and organized manner
Assist with records retention, archiving, and secure destruction processes while maintaining complete documentation of disposition activity
Support document handling activities such as scanning, organizing, filing, and maintaining both electronic and physical records under firm standards
Travel to other office locations as needed and provide general administrative support while handling confidential information with professionalism

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

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