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Records Specialist

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Robert Half

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Location:
United States , Oklahoma City

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Category:
-

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Contract Type:
Employment contract

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Salary:

17.00 - 21.00 USD / Hour
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Job Description:

We are seeking a detail-oriented Records Specialist to support commercial property transactions by obtaining zoning and municipal records nationwide. This role involves frequent communication with local jurisdictions to gather accurate documentation for clients evaluating property purchases. The ideal candidate is comfortable speaking with legal clerks, state and county offices, and fire marshal departments to secure required records and approvals.

Job Responsibility:

  • Contact municipalities, counties, and state jurisdictions across the U.S. to obtain zoning and land-use information
  • Communicate professionally with legal clerks, state clerks, fire marshals, and other regulatory officials
  • Request, track, and obtain records and documentation for commercial properties
  • Review documents for accuracy and completeness before submission to clients
  • Maintain detailed notes and organized records within internal systems
  • Serve as a point of contact between clients and municipal offices regarding records requests

Requirements:

  • Strong attention to detail and organizational skills
  • Excellent verbal and written communication skills
  • Comfortable making outbound calls and following up with government agencies
  • Ability to interpret zoning, permitting, or municipal documentation (preferred, not required)
  • Prior experience in records retrieval, zoning, legal support, title, real estate, or municipal work is a plus
  • Reliable, professional, and able to work independently in a fast-paced environment

Nice to have:

  • Ability to interpret zoning, permitting, or municipal documentation
  • Prior experience in records retrieval, zoning, legal support, title, real estate, or municipal work
What we offer:
  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
March 13, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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