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Beacon Hill Logo Beacon Hill · IT - Administration

Records Specialist

United States, New York Employment contract 35.00 - 45.00 USD / Hour · Job Posted May 19, 2026
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Job Description

The Records Specialist will be responsible for the day-to-day administration of records management processes, including maintaining accurate records systems, supporting retention and legal hold requirements, and ensuring consistency across internal and off-site records platforms. This role requires prior experience working within structured records environments and the ability to operate independently.

Job Responsibility

  • Manage and maintain physical and electronic records in accordance with established legal and regulatory requirements
  • Execute records lifecycle activities, including intake, classification, storage, transfer, and disposition
  • Perform research to determine appropriate retention and disposition in line with firm policies
  • Administer and support legal hold processes and ensure proper documentation and tracking
  • Maintain data integrity across Records Management Systems and off-site storage vendors
  • Utilize RMS platforms to enter, index, update, and audit records data
  • Generate reports and support internal audits related to records management and compliance
  • Handle complex records requests and ensure accurate, timely retrieval of information

Requirements

  • Bachelor’s degree required
  • 2-3+ years of direct records management or information governance experience required
  • Prior experience within a law firm environment strongly preferred
  • Hands-on experience managing both physical and electronic records is required (not administrative exposure)
  • Experience with records management systems such as iManage Records Manager (IRM), FileTrail, LegalKEY, or similar
  • Familiarity with document management systems (iManage or NetDocuments)
  • Strong understanding of records retention, legal holds, and compliance standards
  • High level of attention to detail and accuracy in data management
  • Ability to work independently and manage multiple priorities in a structured environment
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