Records Manager Job at Robert Half (Boston)

Records Manager

We are looking for someone to join a boutique personal injury law firm in Newpor...

Location

United States , Newport Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior office experience is required
Strong organizational skills with the ability to manage high volumes of records and maintain accurate digital files
Strong communication skills for interacting with clients, medical providers, and internal legal staff
Comfort working with confidential medical documentation and handling sensitive information responsibly
Ability to learn legal and office software quickly, including case management and Microsoft Office tools

Job Responsibility

Obtain medical and related case records from hospitals, physician offices, and other third-party sources to support litigation matters
Partner with attorneys, paralegals, clients, and healthcare providers to follow up on outstanding documentation and keep record requests moving on schedule
Review incoming files for completeness, identify missing treatment periods or documents, and escalate gaps so they can be resolved promptly
Organize digital case materials in the firm's system by applying consistent indexing, file naming, and document storage practices
Maintain exhibits and supporting records so they are easy for the legal team to locate and use throughout the life of each case
Handle sensitive medical information with discretion and in accordance with confidentiality expectations and legal office standards
Prepare basic summaries, treatment timelines, or billing overviews when requested to assist the litigation team's case preparation
Work closely with an entry-level paralegal, senior paralegal, and attorney as part of a collaborative team structure on active matters

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

Records Manager

Reporting to the Head, Digital Services and Records Management, the Records Mana...

Location

United States

Salary:

Not provided

Brown University

Expiration Date

Until further notice

Requirements

ALA-accredited master’s degree in library or information science, or an equivalent combination of education and experience
Minimum of 3 years of relevant experience in an academic library, corporate or governmental library, school library or other cultural heritage setting, or educational institution in Records Management or University Archives
Experience working with stakeholders on records management projects, archival collections, or other related work applying to records management and archival practices and standards using current technologies and software
Familiarity with knowledge of archival standards, theory, and practice
Experience with record keeping systems, the records lifecycle, and ISO 15489
Working knowledge of the issues surrounding electronic record-keeping systems, such as electronic imaging, email systems, content management systems, and personal digital archiving
Experience with presenting and talking with large groups of people
Ability to establish and maintain cooperative working relationships
Demonstrated planning, decision making, and problem-solving skills with superior verbal and written communication skills
Excellent organizational, time, and project management skills

Job Responsibility

Implement and maintain the University’s Records Management Program
Support the efficient handling, retention, and disposition of institutional records in compliance with applicable laws, regulations, policies, and contracts
Create and/or update key records management functions, workflows, and documentation including the Records Retention Schedule
Develop strong, collaborative relationships across the campus and partner with key University offices
Oversee the off-site records storage facility, which includes reviewing storage requests, managing unit record retrievals, and identifying off-site records eligible for disposition
Meet with University units to ensure their record practices comply with the Records Management Policy
Consult with units on the maintenance, storage, and legal disposition of both their physical and digital records
Plan and implement a comprehensive training program for unit record/data stewards and the wider Brown community
Present to administrative and academic units and cross-functional groups on the importance of records management
Work to identify institutional records of historical value facilitate the transfer of institutional records to the University Archives

Fulltime

Eds Records Manager

We are looking for an eDS Records Manager to support records operations for a fi...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience managing electronic records or document control activities in a regulated or highly structured environment
Proficiency with Adobe Acrobat, Microsoft Excel, and data entry tasks involving a high degree of accuracy
Familiarity with records or matter management tools such as Clintegrity, Legalkey, or similar systems
Working knowledge of compliance practices, retention standards, and documentation governance principles
Ability to handle correspondence, organize information efficiently, and manage multiple priorities with strong attention to detail
Strong written and verbal communication skills with the ability to coordinate effectively across teams
Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive records

Job Responsibility

Oversee the organization, maintenance, and retrieval of electronic records to ensure accuracy, accessibility, and proper retention
Review records workflows and apply established compliance standards to support regulatory and internal documentation requirements
Use records management platforms and related applications to process files, track activity, and maintain complete documentation histories
Prepare, update, and reconcile spreadsheets, logs, and reports to monitor records status and support operational decision-making
Coordinate correspondence and document handling across stakeholders while ensuring materials are filed correctly and on time
Perform detailed data entry and quality checks to preserve record integrity and reduce processing errors
Support document review and formatting activities using tools such as Adobe Acrobat and Microsoft Excel
Assist with records-related process updates, including system or workflow changes, while maintaining continuity of daily operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Technical Records Manager

flydocs is an asset management solution provider with the aviation industry’s mo...

Location

India , Vadodara

Salary:

Not provided

flydocs

Expiration Date

Until further notice

Requirements

8+ years of experience in aviation technical records and asset management, including 3+ years in a managerial role
Expertise in aircraft asset lifecycle management, covering lease agreements, redelivery processes, audits, and regulatory compliance
Proven ability to lead cross-functional teams, prioritize tasks, and manage multiple projects while ensuring compliance with aviation regulations
Strong experience in customer interactions, negotiations, and stakeholder management
Bachelor's degree in Aeronautical/Aerospace/Aircraft Maintenance Engineering (preferable)
Expertise in aircraft technical records, maintenance programs, airworthiness compliance, and transitions
Good knowledge of M&E systems like AMOS, Trax, Maintenix, and OASES
Experience with flydocs or similar digital records management systems preferred
Strong knowledge of EASA, FAA, and ICAO regulations for lease transitions and audits
Skilled in aircraft data migration, audits, and end-of-lease documentation management

Job Responsibility

Oversee technical records project delivery across multiple clients, ensuring customer excellence, operational efficiency, and revenue growth
Lead and optimize team performance, foster a collaborative, high-performing environment, and strategically allocate resources to meet project priorities
Drive continuous process improvements to enhance efficiency, compliance, and overall project excellence
Plan, prioritize, and manage project workloads across multiple clients, ensuring seamless execution and alignment with business goals
Ensure project delivery meets or exceeds customer expectations in quality, speed, and reliability within defined parameters
Strategically allocate resources by leveraging the right expertise and capabilities across teams to effectively achieve project priorities
Drive continuous improvement by evaluating team performance and embedding best practices across operations
Evaluate internal processes and systems to ensure operational effectiveness, collaborating with training, quality, and product innovation teams to drive continuous improvement
Foster seamless collaboration with Engineering Services VP, Tech Managers, Reporting Team Leads, and Finance/Sales/CSM to align client priorities with business objectives and deliverables
Develop and mentor a high-performing team through continuous learning and professional growth opportunities

What we offer

Generous leave policy, 25 annual leaves, 7 sick leaves plus maternity & paternity options
Inclusive medical insurance, For you, plus your spouse and up to two children
Group personal accident policy
Employee Assistance Program (EAP) and telehealth
Term life insurance
Empowerment through ownership
Global networking opportunities

Fulltime

New

Restaurant Assistant Manager

This position assists the Restaurant Manager (RM) with daily operations of the r...

Location

United States , Holly Springs

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

Full time required
availability during all hours of operation and at least one hour pre-opening and post-closing required
Valid state Driver's License required
Excellent communication skills
Motivates, coaches, and leads team members
Acts with integrity
keeps commitments
Contagious positive attitude
Focuses on achieving results while having fun
Ability to gain control during stressful situations

Job Responsibility

Assists the Restaurant Manager with daily operations of the restaurant and supervises the team in their absence
Leads and coaches Restaurant Team Members and partners with the management team to maintain the Company and Brand operational standards
Provides excellent guest service in a fast and friendly manner
coaches and corrects team
Conducts second interviews for team members and shift leads
Maintains a clean restaurant environment by cleaning and performing general housekeeping duties
Assigns shift duties to team members and follows up to ensure completion
Directs team and ensures all food items are prepared and served in accordance with all Brand, Company, and health department regulations
Coaches team members to follow guidelines for food preparation and production management
Cascades relevant information to team members and assists with new product training

What we offer

Unlimited tip pooling
Medical, Dental, Vision, Term Life and AD&D plans
Flexible spending and health savings accounts
Short-Term Disability
Vacation paid time off
Company holidays paid at time and a half
Matching 401(k)
Tuition Reimbursement
Stock Purchase Plan
Employee Discount Program

Fulltime

Housekeeping Coordinator

Run sold room reports, verify room status, determine discrepant rooms, prioritiz...

Location

Vietnam , Danang

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
At least 1 year of related work experience

Job Responsibility

Run sold room reports, verify room status, determine discrepant rooms, prioritize room cleaning, and update status of departing guest rooms
Assist Housekeeping management in managing daily activities
Act as a liaison to coordinate the efforts of Housekeeping, Engineering, Front Office, and Laundry
Document and resolve issues with discrepant rooms with the Front Desk
Prepare and distribute room assignments to Housekeeping staff
Record, monitor, and update list of ‘Do Not Disturb' rooms
Ensure that vacant dirty rooms are cleaned by the necessary time and assign rush rooms and rooms previously on the ‘Do Not Disturb' list
Complete required Housekeeping paperwork
Follow all company and safety and security policies and procedures
report any maintenance problems, safety hazards, accidents, or injuries

Fulltime

Human Resources & Training Executive

Assist in monitoring/tracking employee relations issues including resolution and...

Location

India , Hyderabad

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
At least 1 year of related work experience
At least 1 year of supervisory experience

Job Responsibility

Assist in monitoring/tracking employee relations issues including resolution and follow-up
Assist and support management and the leadership team with handling and resolving Human Resources issues
Monitor all hiring and recruitment processes for compliance with all local, state, and federal laws and company policies and standards
Inform Human Resources management of issues related to employee relations
Respond to questions, requests, and concerns from employees and management regarding company and Human Resources programs, policies and guidelines
Disseminate information to employees related to employer-employee relations, employee activities, and personnel policies and programs
Review and ensure accurate maintenance of all employee records and files (e.g., interview documents, I-9's)
Assist in logistics, administration, and scheduling of annual employee surveys
Answer phone calls and record messages
Assist management in hiring, training, scheduling, evaluating, counseling, disciplining, and motivating and coaching employees

Fulltime

New

Legal Administrator

We are looking for a Legal Administrator to support estate planning and probate ...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a legal administrative, legal assistant, or similar law office support role
Working knowledge of estate planning documents, probate processes, or trust administration procedures
Experience maintaining legal files and handling document organization with a high level of accuracy
Familiarity with e-filing, court filing procedures, and deadline-sensitive legal submissions
Proficiency with case management software and standard office technology tools
Strong calendar management skills with the ability to prioritize multiple deadlines and appointments
Excellent written and verbal communication skills for interacting with clients, attorneys, and external parties

Job Responsibility

Draft, revise, and assemble estate planning materials such as wills, trusts, and powers of attorney for attorney review and finalization
Assist with probate and trust administration filings by preparing documentation, submitting materials electronically or with the court, and monitoring key due dates
Serve as a point of contact for clients by scheduling meetings, gathering required information, and communicating next steps clearly and effectively
Organize and maintain matter files, legal records, and supporting asset documentation to ensure information is current and easily accessible
Manage calendars for appointments, filing deadlines, and case-related milestones to help keep legal matters on track
Provide administrative support through correspondence preparation, document handling, and routine office coordination related to active legal matters
Support billing activities by helping prepare invoices, tracking time-related information, and maintaining accurate administrative records
Use case management software to update matter status, store documentation, and track progress across multiple files

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

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Records Manager

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