CrawlJobs Logo
Wyoming Department of Transportation Logo Wyoming Department of Transportation · Office Administration

Records & Data Management Clerk I

United States, Cheyenne Employment contract 18.56 USD / Hour · Job Posted March 21, 2026
Apply Position
Job Link Share

Job Description

This position ensures the ongoing access and preservation of historically and/or administratively important records through imaging services, indexing, and quality control that meets ANSI/AIIM and other professional standards.

Job Responsibility

  • Capture digital images of documents or microfilm according to best practices and/or Wyoming State Archives' specifications, performing quality control on digitized content
  • Ensure proper handling of collection materials. Prep materials by removing fasteners, and handling small notes. Ensure the availability of metadata information. Prepare any necessary targets
  • Perform quality control, basic image enhancement, and editing. File organizational tasks
  • Create metadata according to best practices and/or Wyoming State Archives specifications. Work with archives and state agency staff to confirm assigned metadata fields
  • Transfer final scans to HPRM database, Google Drive folder, or other program
  • Log scans to track the progress of scanning tasks
  • Troubleshoot basic problems with hardware, software, and image quality. Refer problems and ask questions of the supervisor as appropriate
  • Submit reports and routine updates on progress as required
  • Communicate effectively
  • Establish effective working relationships with state agencies
  • Exercise appropriate judgment in compiling and providing information
  • Other duties as assigned

Requirements

  • Associate's Degree (typically in Records or Data Management)
  • 0-1 year of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Technician
  • OR 2-4 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Technician
  • Knowledge of scanning and imaging systems and procedures
  • Knowledge of quality control standards for imaging
  • Knowledge of current technology and trends in the profession
  • Knowledge of personal computers, including software such as spreadsheets, relational database programs, and scanning and imaging equipment
  • Knowledge of data compilation and organization
  • Skill in the use of scanners and image capturing software
  • Excellent customer service and communication skills
  • Ability to work independently and as a team member

Nice to have

  • Preference may be given to applicants with one or more years of experience scanning paper documents
  • familiarity with Adobe/PDF creation software
  • familiarity with the Google Suite, including Google Drive for sharing documents

What we offer

  • Comprehensive health, dental, and vision insurance
  • Paid vacation, sick leave, FMLA, and holidays
  • Retirement - Pension and 457B plans that help you build a secure future
  • Meaningful work that makes a difference for Wyoming communities
Wyoming Department of Transportation - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Records & Data Management Clerk I

8 matching positions

Records Management Clerk – Query Litigation

The Records Management Clerk – Query Litigation provides documentation search as...
Location
Location
United States , Lenexa
Salary
Salary:
Not provided
chickasaw.com Logo
Chickasaw Nation Industries, Inc (CNI)
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Possesses or has the ability to obtain a Public trust clearance
  • Knowledgeable in preservation and recall of historical account data records
  • Microsoft Office skills with ability to quickly grasp specialized automated systems
  • Excellent verbal and written communications skills with ability to produce professional accounting and financial reports
  • Highly organized with ability to manage multiple projects and priorities
  • Excellent customer service skills with ability to be self-motivated
  • Detail-oriented with ability to quickly grasp business needs and issues
  • Working knowledge of accounting records management and filing processes
  • Ability to work both independently and in a team environment toward the successful achievement of goals
  • High School Diploma and a minimum of six (6) months’ experience related to document search and systems that would have produced these documents
Job Responsibility
Job Responsibility
  • Assists with identifying, locating and securing available data / records necessary to conduct and support historical accounting efforts
  • Assists with multiple historical accounting systems in the analysis, reporting and archival of historical accounting information
  • Follows established processes for archiving and retaining work products
What we offer
What we offer
  • Medical
  • Dental
  • Vision
  • 401(K) Immediate Vesting
  • Company Life Insurance
  • Short-Term and Long-Term Disability Insurance
  • Professional Development Assistance
  • Legal Aid Assistance Program
  • Family Planning / Fertility Assistance
  • Personal Time Off
  • Fulltime
Read More
Arrow Right

Records Management Clerk – Query Litigation

The Records Management Clerk – Query Litigation provides documentation search as...
Location
Location
United States , Lenexa
Salary
Salary:
Not provided
chickasaw.com Logo
Chickasaw Nation Industries, Inc (CNI)
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Possesses or has the ability to obtain a Public trust clearance
  • Knowledgeable in preservation and recall of historical account data records
  • Microsoft Office skills with ability to quickly grasp specialized automated systems
  • Excellent verbal and written communications skills with ability to produce professional accounting and financial reports
  • Highly organized with ability to manage multiple projects and priorities
  • Excellent customer service skills with ability to be self-motivated
  • Detail-oriented with ability to quickly grasp business needs and issues
  • Working knowledge of accounting records management and filing processes
  • Ability to work both independently and in a team environment toward the successful achievement of goals
  • High School Diploma and a minimum of six (6) months’ experience related to document search and systems that would have produced these documents
Job Responsibility
Job Responsibility
  • Assists with identifying, locating and securing available data / records necessary to conduct and support historical accounting efforts
  • Assists with multiple historical accounting systems in the analysis, reporting and archival of historical accounting information
  • Follows established processes for archiving and retaining work products
What we offer
What we offer
  • Medical
  • Dental
  • Vision
  • Company Life Insurance
  • Short-Term and Long-Term Disability Insurance
  • 401(K) Immediate Vesting
  • Professional Development Assistance
  • Legal Aid Assistance Program
  • Family Planning / Fertility Assistance
  • Personal Time Off
  • Fulltime
Read More
Arrow Right

Data Entry Clerk I

We are looking for a detail-oriented Data Entry Clerk I to support a local gover...
Location
Location
United States , Baltimore
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 1 year of experience in data entry, administrative support, or a related office-based role
  • Demonstrated ability to enter information quickly and accurately with strong attention to detail
  • Experience handling customer service responsibilities, preferably in a call center or inbound call environment
  • Comfortable using computers, data systems, and standard office software for daily tasks
  • Strong written and verbal communication skills when interacting with internal teams and the public
  • Ability to manage repetitive work, meet deadlines, and stay organized in a structured setting
  • High school diploma or equivalent is typically required.
Job Responsibility
Job Responsibility
  • Enter, update, and maintain records in databases and internal systems with a high level of accuracy
  • Review source documents for completeness and correct discrepancies before submitting information
  • Process large volumes of data within established timelines while following department procedures
  • Respond to inbound inquiries or assist with customer service activities when needed by the team
  • Verify entered information through routine quality checks to ensure data integrity and consistency
  • Organize digital and paper files so information can be retrieved quickly and efficiently
  • Communicate with supervisors and staff regarding missing details, record issues, or workflow updates
  • Support changes in assignment priorities, including shifts between administrative and service-related duties, as requested.
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Data Entry Clerk I

We are looking for a diligent and organized Data Entry Clerk I to join our team ...
Location
Location
United States , Baltimore
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 1 year of experience in a data entry or administrative role
  • Proficiency in filing and document organization
  • Familiarity with scanning and digitizing documents
  • Ability to process incoming mail and distribute it efficiently
  • Knowledge of medical record handling procedures is preferred
  • Competence in using computer word processing software
  • Strong attention to detail and organizational skills
  • Ability to work independently while maintaining accuracy
Job Responsibility
Job Responsibility
  • Create and maintain client folders to ensure proper organization of records
  • File client documents systematically for easy retrieval and tracking
  • Process incoming mail, distributing it to the appropriate departments or individuals
  • Scan and digitize documents to maintain electronic records
  • Label files and records accurately to support efficient identification and access
  • Handle medical records with confidentiality and precision
  • Utilize computer word processing tools to update and maintain records
  • Ensure compliance with data entry standards and organizational procedures
  • Assist in maintaining an orderly filing system to support operational needs
  • Collaborate with team members to improve filing and document management processes
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Data Entry Clerk I

We are looking for a diligent and organized Data Entry Clerk I to join our team ...
Location
Location
United States , Baltimore
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 1 year of experience in a data entry or administrative role
  • Proficiency in filing and document organization
  • Familiarity with scanning and digitizing documents
  • Ability to process incoming mail and distribute it efficiently
  • Knowledge of medical record handling procedures is preferred
  • Competence in using computer word processing software
  • Strong attention to detail and organizational skills
  • Ability to work independently while maintaining accuracy
Job Responsibility
Job Responsibility
  • Create and maintain client folders
  • File client documents systematically
  • Process incoming mail
  • Scan and digitize documents
  • Label files and records accurately
  • Handle medical records with confidentiality
  • Utilize computer word processing tools to update and maintain records
  • Ensure compliance with data entry standards
  • Assist in maintaining an orderly filing system
  • Collaborate with team members to improve filing and document management processes
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
  • Fulltime
Read More
Arrow Right

Medical Records Clerk

We are looking for a detail-oriented Medical Records Clerk to support healthcare...
Location
Location
United States , Diamond Springs
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience working in a healthcare office environment is required
  • Familiarity with medical records processes and electronic medical record platforms is required
  • experience with Allscripts is preferred
  • Ability to maintain strict confidentiality when working with protected health information
  • Strong organizational skills and close attention to detail in document handling and data entry
  • Proficiency with Microsoft Office applications and comfort using digital record systems
  • Ability to manage multiple priorities effectively in a fast-paced setting
  • Some college coursework is preferred
  • Strong communication and teamwork skills to collaborate effectively with clinical and administrative staff
Job Responsibility
Job Responsibility
  • Oversee the organization, maintenance, and accuracy of patient files in accordance with applicable healthcare regulations and internal recordkeeping practices
  • Digitize, index, and upload documentation into the electronic medical record system while ensuring data is entered correctly and consistently
  • Respond to requests for medical documentation and prepare records for internal reviews, audits, or authorized release
  • Protect patient privacy by handling all records in compliance with HIPAA and established confidentiality requirements
  • Provide administrative support through data entry, document tracking, and general records-related clerical tasks
  • Coordinate with clinical personnel and office staff to resolve discrepancies and keep patient information current
  • Assist with ongoing records management activities and perform additional support duties as needed within the administrative team
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Medical Records Clerk

We are looking for a detail-oriented Medical Records Clerk to support healthcare...
Location
Location
United States , Falmouth
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience handling medical records in a healthcare, clinic, or related administrative environment
  • Working knowledge of electronic medical record systems and patient documentation practices
  • Familiarity with platforms such as Allscripts, Cerner, or similar medical record technologies
  • Strong attention to detail with the ability to maintain accuracy when entering and reviewing information
  • Understanding of confidentiality standards and proper handling of sensitive patient data
  • Ability to manage multiple priorities, stay organized, and meet deadlines in a fast-paced setting
  • Effective communication skills and the ability to collaborate with clinical and administrative staff.
Job Responsibility
Job Responsibility
  • Maintain and update patient files in electronic medical record systems to ensure information remains accurate, complete, and properly documented
  • Review submitted data for accuracy, correct discrepancies, and verify that patient details are entered in accordance with healthcare documentation standards
  • Retrieve and provide medical records to authorized personnel in a timely manner while safeguarding confidentiality at all times
  • Process record requests and documentation inquiries in alignment with established compliance and privacy guidelines
  • Scan, index, and file incoming documents so records are organized and easy for staff to access when needed
  • Work closely with medical and administrative teams to identify missing information and help keep patient charts current
  • Respond to routine questions related to records management and support day-to-day administrative tasks within the department.
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Temporary - HR Records Clerk

The HR Records Clerk supports the HR Compensation Director by assisting with pro...
Location
Location
United States of America , Tempe
Salary
Salary:
Not provided
https://www.circlek.com Logo
Circle K
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school degree or equivalent
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
  • Must be 18 years of age
  • Excellent written and verbal communication skills
  • Self-directed and able to work without supervision
  • Energetic and eager to tackle new projects and ideas
  • High degree of organizational skill and problem-solving ability
Job Responsibility
Job Responsibility
  • Perform clerical duties, maintain files, and organize documents
  • photocopy, fax, etc. as needed
  • Prepares boxes for off-site storage
  • Assist in preparing information and research materials
  • create and maintain PowerPoint presentations
  • Manage databases and input information, data, and records
  • Assist in managing the flow of paperwork
  • Handles a variety of responsibilities with the utmost confidentiality and sense of urgency
  • Performs other duties as assigned
  • Fulltime
Read More
Arrow Right