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Records & Data Management Clerk I

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Wyoming Department of Transportation

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Location:
United States , Cheyenne

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

18.56 USD / Hour
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Job Description:

This position ensures the ongoing access and preservation of historically and/or administratively important records through imaging services, indexing, and quality control that meets ANSI/AIIM and other professional standards.

Job Responsibility:

  • Capture digital images of documents or microfilm according to best practices and/or Wyoming State Archives' specifications, performing quality control on digitized content
  • Ensure proper handling of collection materials. Prep materials by removing fasteners, and handling small notes. Ensure the availability of metadata information. Prepare any necessary targets
  • Perform quality control, basic image enhancement, and editing. File organizational tasks
  • Create metadata according to best practices and/or Wyoming State Archives specifications. Work with archives and state agency staff to confirm assigned metadata fields
  • Transfer final scans to HPRM database, Google Drive folder, or other program
  • Log scans to track the progress of scanning tasks
  • Troubleshoot basic problems with hardware, software, and image quality. Refer problems and ask questions of the supervisor as appropriate
  • Submit reports and routine updates on progress as required
  • Communicate effectively
  • Establish effective working relationships with state agencies
  • Exercise appropriate judgment in compiling and providing information
  • Other duties as assigned

Requirements:

  • Associate's Degree (typically in Records or Data Management)
  • 0-1 year of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Technician
  • OR 2-4 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Technician
  • Knowledge of scanning and imaging systems and procedures
  • Knowledge of quality control standards for imaging
  • Knowledge of current technology and trends in the profession
  • Knowledge of personal computers, including software such as spreadsheets, relational database programs, and scanning and imaging equipment
  • Knowledge of data compilation and organization
  • Skill in the use of scanners and image capturing software
  • Excellent customer service and communication skills
  • Ability to work independently and as a team member

Nice to have:

  • Preference may be given to applicants with one or more years of experience scanning paper documents
  • familiarity with Adobe/PDF creation software
  • familiarity with the Google Suite, including Google Drive for sharing documents
What we offer:
  • Comprehensive health, dental, and vision insurance
  • Paid vacation, sick leave, FMLA, and holidays
  • Retirement - Pension and 457B plans that help you build a secure future
  • Meaningful work that makes a difference for Wyoming communities

Additional Information:

Job Posted:
March 21, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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