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Robert Half Logo Robert Half · Office Administration

Receptionist

United States, Jacksonville · Job Posted June 28, 2026
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Job Description

We are looking for an experienced and dependable Receptionist to support daily front desk operations in Jacksonville, FL. This Long-term Contract position is ideal for someone who thrives in an in-person office setting, enjoys creating a welcoming environment, and can keep administrative activities organized and on track. The person in this role will serve as a key point of contact for visitors, employees, and vendors while helping maintain meeting spaces, shared office areas, and day-to-day office flow.

Job Responsibility

  • Welcome guests, answer incoming calls, and direct inquiries to the appropriate team members with courtesy and efficiency
  • Coordinate the setup and readiness of conference rooms, break rooms, and shared office spaces to ensure they remain clean, stocked, and prepared for daily use
  • Provide administrative support for office operations, including preparing documents, handling correspondence, and assisting with routine clerical tasks
  • Manage calendars, schedule meetings, and help organize appointments while adjusting to changing priorities throughout the day
  • Track follow-up items and support multi-step office processes to help keep assignments moving forward without delays
  • Assist with meeting logistics by preparing agendas, taking clear notes, and distributing action items when needed
  • Support office services such as mail, deliveries, and vendor coordination, including shipping activities as required
  • Partner closely with operations leadership and local office leadership to help maintain an organized, responsive, and efficient workplace environment

Requirements

  • 2 to 3 years of experience in a receptionist, front desk, or administrative support role
  • Strong verbal communication and customer service skills, with the ability to interact professionally with visitors and internal teams
  • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook for day-to-day office coordination and document preparation
  • Demonstrated ability to stay organized, manage multiple priorities, and follow through consistently on tasks
  • Comfortable working in an in-person office environment and responding quickly to changing needs throughout the day
  • Ability to anticipate needs, exercise sound judgment, and handle situations with professionalism and discretion
  • Experience with calendar coordination, meeting support, and general office functions
  • event planning experience is a plus

Nice to have

  • Event planning experience is a plus
  • Familiarity with Adobe tools or Adobe Creative Suite is helpful but not required

What we offer

  • Medical, vision, dental, and life and disability insurance
  • Company 401(k) plan
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