Receptionist Job at Robert Half (Morris Plains)

Job Description

We are looking for a detail-oriented Receptionist to support daily front-desk and administrative operations for a busy office in Morris Plains, New Jersey. This is a Contract position for someone who can manage a high-volume phone line, coordinate office communications, and keep essential administrative processes organized. The ideal candidate is comfortable handling multiple priorities, supporting several departments, and using Microsoft Office tools, especially Word, Excel, and Outlook, to maintain accuracy and efficiency.

Job Responsibility

Serve as the first point of contact for incoming calls, direct callers to the appropriate team members, and manage a multi-extension phone system with professionalism
Welcome and assist visitors while providing dependable front-desk coverage for executives and teams across property management, accounting, and construction functions
Coordinate meeting support by arranging catering when needed and maintaining shared Outlook calendars in partnership with other administrative staff
Order, distribute, and monitor office, pantry, and kitchen supplies for the main office and multiple related properties, ensuring common areas remain stocked
Process incoming mail and overnight deliveries by sorting, logging, and routing items to the correct departments, and prepare outgoing packages and mail for other offices
Scan, print, organize, and file utility bills by property and service type, then distribute related records and tenant invoice documents to accounting and property management teams
Enter and maintain tracking information in Excel spreadsheets, review historical billing data for irregularities, and report discrepancies to the appropriate stakeholders
Prepare budget support files in Excel, update linked worksheets, and enter monthly expense information by general ledger category for annual property budget activities
Provide administrative support on special projects, including updating broker lists, assisting with proposal materials, maintaining check documentation and file labels, and supporting contract, bid comparison, postage, and records tasks as assigned
Assist with department reporting and data entry activities, including invoice tracking, contract documentation, purchase order support, and risk management-related system input when needed

Requirements

At least 1 year of experience in a receptionist, front-desk, or administrative support role
Strong ability to manage inbound calls and operate a multi-line or switchboard phone system with accuracy and professionalism
Excellent attention to detail and the ability to stay organized while handling a high volume of tasks
Good to very good skills in Microsoft Word and Excel, with the ability to maintain logs, spreadsheets, and administrative documents
Working knowledge of Outlook, including calendar coordination and communication support
Ability to handle confidential information with discretion and interact effectively with multiple departments
Comfortable supporting mail distribution, supply management, data entry, and other clerical functions in a fast-paced office environment

What we offer

Medical, vision, dental, life and disability insurance
401(k) plan

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