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About the role Stantec is working on many iconic and exciting projects and we are looking to grow our supportive and friendly administration team. If you like meeting and supporting people, being challenged with a varied and everchanging workload, have a can-do attitude and enjoy being part of a small team at the central hub of the office culture, we’d like to hear from you. This role is to provide professional administrative assistance and support to the business and external clients, maintaining a high level of professionalism, confidentiality and discretion, at all times. Primary responsibility is front of house reception, answering phones, booking meeting rooms and pool cars, event catering, keeping areas tidy, onboarding new team members, team safety, ordering PPE, stationery and kitchen needs, regular reporting and ad hoc administration tasks. This is a full-time, office-based role requiring attendance at our Melbourne office five days per week
Job Responsibility
Primary responsibility is front of house reception, answering phones, booking meeting rooms and pool cars, event catering, keeping areas tidy, onboarding new team members, team safety, ordering PPE, stationery and kitchen needs, regular reporting and ad hoc administration tasks
Reception and phones
Provide administrative support to the business
Assist with coordination of building maintenance, office equipment requirements
Help coordinate office communications, client and staff events and meetings
Ordering of stationery, consumables, kitchen supplies and maintaining sufficient stock
Ensure reception, kitchens and meeting rooms are kept clean and presentable
Assist with the coordination of onboarding and exit checklists to ensure staffers are complying with Stantec procedures
Support the Shared Services Team Lead to carry out relevant Health, Safety, Security & Environment (HSSE) tasks as the Office Safety and Environment Coordinator (OSEC), taking reasonable precaution to provide and maintain a safe work environment and that safe systems of work are adhered to in all offices
Assist in maintaining compliance with quality, safety and environment policies and processes including assisting with regular audits
Complete all work in line with Stantec Core Values and in accordance with the Stantec Quality, Safety & Environment Systems and Project Quality Procedures
Other duties as reasonably required
Requirements
Excellent communication skills
Demonstrated experience delivering excellent administration and office management services
Minimum 1 years' experience in an administration role
Can-do attitude
Excellent organisation and time management skills, including the ability to multi-task and prioritize work
Intermediate knowledge of Microsoft Office, with the ability to learn new systems
Initiative and self-starting to identify proactive opportunities in the workplace
Strong attention to detail
Competent level of decision making i.e. able to identify, assess, evaluate and problem solve
Self-motivated and able to use initiative
Drivers Licence
What we offer
Genuine Flexible Working Arrangements (within the office environment)
Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning
Mentoring for your own development and the opportunity to mentor others
Career growth opportunities
A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables