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14forty Logo 14forty · Office Administration

Receptionist

United Kingdom, Southampton Employment contract 31000.00 GBP / Year · Job Posted May 29, 2026
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Job Description

Join a workplace where hospitality, organisation and professionalism come together to deliver an exceptional experience for clients, visitors and colleagues. We are seeking a Receptionist to join our Rapport team in Southampton. You will play a key role in ensuring smooth front-of-house operations while supporting the wider team. This is an exciting opportunity for someone who enjoys being organised, thrives on variety, and takes pride in creating a welcoming and efficient environment.

Job Responsibility

  • Warmly welcome clients and visitors, escort them to meetings, and coordinate refreshments
  • Manage incoming calls, route appropriately, and take accurate messages
  • Book and prepare meeting rooms, ensuring equipment and refreshments are ready
  • Maintain clean and organised reception and meeting areas
  • Manage visitor access, including badges and sign-in procedures
  • Receive, sort, and dispatch mail and packages
  • Monitor and order office supplies efficiently
  • Support events and ad hoc administrative tasks as required
  • Act as Travel Programme Coordinator, assisting with bookings and queries
  • Handle confidential information with discretion

Requirements

  • Share our Rapport values
  • Have a warm, approachable personality and a professional, courteous manner
  • Be highly organised, detail-oriented, and able to prioritise a diverse workload
  • Be confident managing multiple stakeholders, including clients, colleagues, contractors, and VIPs
  • Demonstrate strong IT skills, including Outlook, Microsoft Office, and general office systems
  • Be proactive, adaptable, and resourceful with a can-do attitude
  • Maintain confidentiality and exercise discretion when handling sensitive information
  • Be comfortable working independently as well as part of a team
  • Have excellent communication and time management skills, remaining calm under pressure

What we offer

  • Exclusive travel and grocery discounts
  • Life assurance
  • Cash rewards
  • Contributory pension scheme
  • Wellbeing initiatives
  • Employee Assistance Programme
  • Digital GP services
  • Continuous learning and development opportunities
  • WOW! Awards
  • Rapport Excellence Awards
  • One paid volunteering day each year
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