Receptionist Job at Robert Half (Herndon)

Job Description

We are looking for a Receptionist to support daily front desk and office operations for a government contracting environment in Herndon, Virginia. This is a Contract position suited for someone who brings strong energy, works independently with minimal oversight, and handles a steady flow of tasks with professionalism. The person in this role will serve as the first point of contact for visitors and employees while helping maintain an organized, responsive, and well-supported workplace.

Job Responsibility

Oversee the front desk during regular weekday business hours, opening and closing the reception area and keeping the space orderly and presentation-ready
Greet guests, notify employees of arrivals, manage sign-in and sign-out activity, issue visitor badges, and maintain accurate visitor records through office systems
Support employee onboarding and offboarding logistics by coordinating badges, desk assignments, keys, and workspace readiness with facilities staff
Process incoming and outgoing mail and packages, including shipping preparation, postage handling, scanning, and distribution coordination
Prepare outbound shipments by creating carrier labels, arranging pickups, and delivering packages when necessary
Help maintain workplace readiness by restocking office, kitchen, and beverage supplies and organizing storage, copy areas, and shared supply spaces
Track facilities-related requests through internal and external ticketing platforms, follow up on maintenance needs, and route items to the appropriate team members when needed
Assist with conference room scheduling issues, provide general administrative support across departments, and contribute to special projects and emergency response duties such as serving as Fire Warden

Requirements

At least 1 year of experience in a receptionist, front desk, or administrative support role
Strong verbal and written communication skills with the ability to interact effectively with employees, guests, and vendors
Demonstrated ability to stay organized, manage multiple priorities, and follow through on assigned tasks with minimal training
Proven punctuality, attention to detail, and a dependable approach to daily office responsibilities
Proficiency with common office support activities such as answering and directing calls, handling mail, coordinating shipments, and managing email correspondence
Ability to order and monitor office supplies, support conference room scheduling, and provide administrative assistance as needed
Detail-oriented demeanor with excellent interpersonal skills, sound judgment, and the ability to remain calm and courteous in a busy environment

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

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