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Receptionist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Portland

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented and dependable Receptionist to support daily front-office operations in Portland, Maine. This is a contract opportunity with the potential for a permanent position for someone who enjoys working in a permanent, onsite role and wants to build a long-term career in a close-knit office setting. The right person will be adaptable, organized, and eager to expand their knowledge by assisting with a variety of administrative functions across the business.

Job Responsibility:

  • Welcome visitors and create a positive first impression by managing the front desk with courtesy and efficiency
  • Handle incoming calls through a multi-line phone system, direct inquiries to the appropriate team members, and take accurate messages when needed
  • Provide day-to-day administrative support such as preparing documents, managing office correspondence, and assisting with general clerical tasks
  • Coordinate routine office activities to help maintain an organized and efficient onsite work environment
  • Adjust priorities throughout the day to respond to changing business needs and urgent requests
  • Learn additional responsibilities across different areas of the office to provide flexible support where needed
  • Maintain accurate records, track information, and ensure documents are filed or distributed appropriately

Requirements:

  • Previous experience in a receptionist, front desk, or administrative support position
  • Comfortable managing a multi-line phone system and handling a high volume of inbound calls
  • Strong verbal and written communication skills with a detail-oriented and welcoming demeanor
  • Ability to stay organized, manage multiple tasks, and shift priorities in a fast-paced office environment
  • Proficiency with general administrative duties, including data entry, document preparation, and office coordination
  • Willingness to learn new processes, take on cross-functional tasks, and grow within a small office setting
  • Availability to work onsite Monday through Friday during standard business hours
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
  • free online training

Additional Information:

Job Posted:
May 11, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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