Receptionist

I.Front Office & Visitor Management * Greeting Visitors: Warmly greet and welcome visitors (clients, customers, candidates, vendors, etc.).* Check-In/Registration: Direct visitors to the appropriate person or office, often using a visitor management system.* Maintaining Security: Ensure adherence to security procedures, monitoring logbooks, and issuing visitor badges.* Tidiness: Maintain the reception area and common spaces (e.g., meeting rooms) to be clean and presentable. II. Communication & Correspondence * Answering Calls: Professionally answer, screen, and forward incoming phone calls.* Email/Mail Handling: Receive, sort, and distribute daily mail, deliveries, and couriers.* Messaging: Take detailed and accurate messages and relay them promptly.* Scheduling: Schedule and manage meeting room bookings and appointments for staff .III. Administrative Support * Record Keeping: Maintain internal directories, filing systems, and contact lists.* Office Supplies: Monitor and order office supplies (e.g., stationery, kitchen stock) and manage inventory.* Travel Coordination: Assist with basic travel and accommodation bookings for staff, if required.* Data Entry: Perform basic data entry, photocopying, scanning, and faxing .IV. Equipment & Facilities* Equipment Monitoring: Ensure office equipment (printers, copiers, phone system) is functioning and report any maintenance needs.* Liaison: Act as a point of contact for external vendors and building management for maintenance and cleaning services.