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Receptionist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Pasadena

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Category:
Office Administration

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Contract Type:
Employment contract, Contract work

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Salary:

Not provided
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Job Description:

We are looking for a dependable Receptionist to support daily front office operations in Pasadena, California. This contract-to-permanent opportunity is ideal for someone who enjoys creating a positive first impression, staying organized, and helping an office run smoothly. The person in this role will welcome guests, coordinate administrative activities, and provide dependable support across scheduling, facilities, and general office functions.

Job Responsibility:

  • Welcome visitors and employees at the front desk, offering attentive assistance and directing them appropriately.
  • Oversee guest sign-in activity and maintain appointment calendars while following established office security practices.
  • Receive, sort, and distribute mail and deliveries, and prepare outbound shipments with accurate documentation and labels.
  • Serve as a point of contact for building-related needs by coordinating with vendors and property management representatives.
  • Maintain neat, presentation-ready reception and meeting spaces before and after internal and external meetings.
  • Support Human Resources with onboarding and offboarding tasks, including coordinating logistics for incoming and departing employees.
  • Arrange food orders and assist with setup and coordination for meetings, events, and other office gatherings.
  • Manage internal scheduling needs by organizing calendars and helping coordinate meeting times and room availability.
  • Provide additional clerical and administrative support to the team as needed to keep office operations efficient.

Requirements:

  • At least 2 years of experience in a receptionist, administrative, or similar office support role.
  • Demonstrated ability to communicate clearly and professionally with visitors, employees, and external contacts.
  • Strong customer service and interpersonal skills with a welcoming and composed approach.
  • Excellent organizational skills with careful attention to detail and the ability to manage multiple priorities.
  • Comfortable working in a busy environment while maintaining accuracy and professionalism.
  • Proficiency with common office technology, internet-based tools, spreadsheets, and word processing applications.
  • Experience handling front desk responsibilities, including greeting guests and answering inbound calls.
What we offer:
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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