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Robert Half Logo Robert Half · Office Administration

Receptionist

United States, Salem · Job Posted June 15, 2026
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Job Description

We are looking for a detail-oriented Receptionist to support daily front-office operations for a civil engineering office in Salem, Ohio. This long-term contract opportunity is ideal for someone who enjoys creating a welcoming environment while keeping administrative tasks organized and on schedule. The person in this role will serve as a central point of contact for visitors, calls, documents, and office coordination, while helping maintain a smooth workflow across the team.

Job Responsibility

  • Welcome visitors, confirm their arrival details, and guide them to the appropriate staff members or meeting areas
  • Manage incoming calls through a multi-line phone system, route inquiries accurately, and provide courteous front-desk support
  • Create and format business documents such as correspondence, reports, specifications, and legal descriptions using Microsoft Word
  • Complete everyday administrative work including filing, copying, scanning, record handling, and general document preparation
  • Track inventory of workplace materials and coordinate replenishment of office supplies as needed
  • Support project administration by organizing job files, assembling and binding plan sets, and maintaining both electronic and paper records
  • Coordinate outgoing shipments, receive deliveries, and monitor the status of project-related submittals and packages
  • Use standard office equipment, including copiers, scanners, and large-format printers or plotters, to support team and project needs

Requirements

  • High school diploma or equivalent is required
  • Prior experience in a receptionist, administrative assistant, or office support position is preferred
  • Proficiency with Microsoft Office applications and Adobe software is required
  • Strong verbal and written communication skills with a detail-oriented and service-oriented approach
  • Demonstrated ability to stay organized, manage multiple tasks, and maintain accuracy in a busy office setting
  • Comfortable operating common office equipment, including copiers, scanners, and large-format plotters
  • Experience supporting an architecture, engineering, or construction environment is beneficial but not mandatory

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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