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Receptionist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Tampa

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an experienced and dependable Receptionist to support daily front office operations in Tampa, Florida. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment for visitors while keeping administrative and office support activities running smoothly. The role combines reception coverage, hospitality coordination, mail and document handling, and event support in a well-organized office setting.

Job Responsibility:

  • Welcome clients, guests, and visitors in a courteous manner, offering refreshments and coordinating their needs with internal staff
  • Oversee incoming and outgoing mail, packages, and deliveries, ensuring items are sorted, distributed, and prepared accurately for shipment
  • Maintain office readiness by monitoring and replenishing supplies, snacks, beverages, and kitchen items across shared spaces
  • Keep conference rooms, break areas, supply rooms, and storage spaces clean, organized, and prepared for daily use
  • Provide administrative assistance with document scanning, mailing, faxing, and digital filing, including support for expense-related records
  • Coordinate meeting logistics by arranging catering, lunch orders, Zoom sessions, and room setup for trainings, client meetings, and office events
  • Support travel planning by booking transportation, hotel stays, and conference registrations for team members as needed
  • Assist with special office activities such as client gifts, holiday distributions, birthday recognitions, seasonal décor, onboarding and offboarding coordination, and other assigned projects

Requirements:

  • Previous experience in a receptionist, front desk, or office support role within a detail-oriented environment
  • Ability to manage inbound calls using a multi-line phone system or switchboard with accuracy and professionalism
  • Strong organizational skills with the ability to handle multiple tasks, shifting priorities, and time-sensitive requests
  • Comfortable supporting hospitality, office coordination, mail processing, and administrative duties throughout the day
  • Proficiency with basic office technology and standard business tools for scheduling, scanning, filing, and virtual meetings
  • Clear written and verbal communication skills with a customer-focused approach when assisting guests and internal teams
  • Dependable, detail-oriented, and capable of maintaining a welcoming office atmosphere
What we offer:
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Free online training

Additional Information:

Job Posted:
May 11, 2026

Work Type:
On-site work
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