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Robert Half Logo Robert Half · Office Administration

Receptionist

United States, Southlake Employment contract, Contract work · Job Posted June 15, 2026
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Job Description

We are looking for a welcoming and organized Receptionist to support daily front office operations in Southlake, Texas. This contract-to-permanent opportunity is ideal for someone who enjoys creating a positive client experience while keeping administrative workflows accurate and on schedule. The role requires strong attention to detail, confidence with Microsoft Office applications, and the ability to manage both in-person and digital document flow in a busy office setting.

Job Responsibility

  • Welcome visitors, answer a multi-line phone system, and serve as the first point of contact for clients with a detail-focused and service-oriented approach
  • Prepare the office for each business day by opening common areas, checking for delivered materials, and reviewing incoming mail at the start of the week
  • Partner with the office manager to keep documents moving efficiently from receipt through completion, while updating tasks and tracking progress in internal workflow tools
  • Oversee electronic files submitted by clients and organize hard copy materials for timely routing, scanning, and processing
  • Handle paper and digital tax return files, maintain accurate placement of documents, and monitor daily task indicators to support prompt completion and client notifications
  • Maintain staff availability and conference room schedules, and coordinate client appointments based on team requests
  • Manage office and kitchen inventory, placing routine supply orders and routing special purchase requests for approval when needed
  • Process incoming and outgoing mail each day, including certified and courier shipments, and distribute related tasks to the appropriate staff members
  • Assist with end-of-day office closing procedures by securing entry points, shutting down shared spaces, and confirming final lock-up arrangements when others remain onsite

Requirements

  • Previous experience in a receptionist, administrative, or front office support role
  • Strong customer service skills with a positive and dependable demeanor
  • Proficiency in Microsoft Outlook, Word, and Excel, with the ability to manage routine administrative tasks accurately
  • Comfortable handling a multi-line phone system, scheduling meetings, and supporting day-to-day office coordination
  • Excellent attention to detail and the ability to manage both electronic and physical documents carefully
  • Strong organizational skills with the ability to balance multiple priorities in a structured office environment
  • Ability to provide clerical and back-office support while maintaining professionalism and confidentiality

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
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