Receptionist

• Responsible for the reception of guests and answering calls
• Booking the boardrooms for meetings
• Planning and ordering of catered lunches on both a weekly basis and for ad hoc meetings
• Maintain reception area, mail room, photocopy room, boardrooms and kitchens
• Receiving couriers, arranging for outgoing couriers
• Assisting investors and potential investors and directing their calls to appropriate parties
• Assisting with Investor Seminars
• In charge of maintaining office equipment and ordering necessary supplies for machines
• Order office supplies and stationary
• Ensuring first aid kit is always maintained and updated
• Order coffee supplies and snacks for the office
• Maintain contact lists for employees and service providers
• Receiving and distributing mail as well as posting and delivering outgoing mail as well as assisting with bulk mailings
• Assist with miscellaneous correspondence on an as needed basis
• Arranging for printing of materials as needed
• Other duties as assigned

• At least one year of relevant Reception experience
• Strong communication skills
• Excellent interpersonal skills
• Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Previous Administrative Assistant experience would be an asset

Previous Administrative Assistant experience

• Benefits package from day 1
• 3 weeks vacation
• 5 sick days