Receptionist

• Provide warm, professional greeting to all visitors, clients, suppliers, and employees
• Manage visitor registration, manage security badges, and coordinate escort services as required
• Handle incoming calls with professionalism, directing inquiries appropriately and taking accurate messages
• Maintain reception area presentation and ensure it reflects company standards at all times
• Coordinate meeting room bookings and ensure spaces are properly configured for various requirements
• Arrange catering services, audio-visual equipment setup, and room preparations for internal and external meetings
• Support event logistics including setup, coordination during events, and post-event cleanup oversight
• Assist with general administrative tasks including mail distribution, package handling, and courier/post coordination
• Maintain comprehensive records and database management while overseeing administrative processes that enhance team efficiency
• Handle purchase order creation, supplier invoice verification, and coordinate with the finance department for payment processing
• Manage office supplies inventory and coordinate procurement with suppliers when necessary
• Serve as primary contact point for suppliers and service providers visiting the office
• Coordinate supplier appointments, deliveries, and service calls
• Assist with basic vendor management tasks and communicate requirements to the Facilities Coordinator
• Act as knowledgeable resource about office facilities, local area information, and company procedures
• Support new employee orientation by providing office tours and basic facility information
• Maintain positive, helpful demeanor that enhances overall workplace experience for everyone
• Ensure strict adherence to security, quality, environmental, and health & safety regulations across all operations
• Take on additional projects and tasks as business needs arise, demonstrating flexibility and initiative in supporting organizational objectives
• Fleet management Support with basic fleet tasks: managing traffic fines, requesting duplicates of fuel cards and VIAT cards
• Brandstore Support in receiving, preparing, and delivering employee orders

• Minimum 2-3 years reception or customer service experience, preferably in corporate environment
• Fluency in Spanish and English required, additional languages advantageous
• Strong communication and interpersonal skills with natural hospitality orientation
• Proficiency in Microsoft Office suite and reception management systems
• Professional appearance and demeanor with attention to detail

Competitive remuneration package based on experience