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Robert Half Logo Robert Half · Office Administration

Receptionist

United States, Santa Monica · Job Posted June 02, 2026
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Job Description

We are looking for an experienced and dependable Receptionist to support daily front office operations in Santa Monica, California. This Contract position will serve as the first point of contact for visitors, callers, and internal team members, helping create a welcoming environment. The ideal candidate is organized, attentive, and comfortable balancing communication, scheduling, and administrative tasks in a fast-paced setting.

Job Responsibility

  • Welcome guests, employees, and vendors while maintaining an orderly and welcoming reception area
  • Manage a multi-line phone system, direct incoming calls accurately, and take detailed messages when needed
  • Coordinate calendars and arrange appointments, meetings, and other front desk scheduling needs
  • Handle email communication promptly and route inquiries to the appropriate departments or contacts
  • Perform data entry and maintain accurate records, files, and administrative documentation
  • Use Microsoft Word, Excel, and Outlook to prepare correspondence, track information, and support office activities
  • Assist with general clerical duties such as organizing files, processing routine paperwork, and supporting day-to-day office operations
  • Provide courteous customer service by responding to questions and helping resolve basic front office concerns efficiently

Requirements

  • Prior experience in a receptionist, front desk, or administrative support role
  • Ability to operate a multi-line phone system with accuracy and courtesy
  • Strong customer service and interpersonal skills with a welcoming and courteous demeanor
  • Proficiency in Microsoft Outlook, Word, and Excel for daily administrative tasks
  • Accurate data entry skills and strong attention to detail when handling records and correspondence
  • Ability to organize files, manage multiple priorities, and stay productive in a busy office environment
  • Clear written and verbal communication skills, including effective email correspondence

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
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