Receptionist

• Process calls received in the reception mailboxes
• Answer the telephone (customers, brokers, staff, etc.) and transfer calls to voicemail, if necessary
• Send calls to brokers by text message
• Process emails and respond or redirect to brokers
• Perform the reception of faxes and redirect to the persons concerned
• Receive customers
• Make reservations for meeting offices and the conference room on request
• Keep clean, tidy and prepare the meeting desks and the conference room at all times
• Send parcels or envelopes from the various departments of the office through our courier companies
• Franking and posting mail
• See to the proper functioning of the office equipment located in the reception area and the brokers' room
• Provide technical support for equipment located in the brokers' room
• Add paper to office printers and photocopiers every morning
• Update the list of registrations not integrated into the computer system (Immomédia)
• Verify the origin of brokers' personal clients when returning client calls
• Start the automatic transfer software for new registrations and updates
• Check and attach the customer file to new registrations in the computer system
• Verify new brokerage contracts in the electronic document management software (EDM of Prospects)
• complete client files and property files and inform the broker if the file does not comply
• Check the integration of notices of changes and others related to brokerage contracts in the computer system upon receipt of this form in the GED and notify the broker if the file is non-compliant
• Print the list of current listings for a broker at the request of real estate operations
• Forward the opinions of the C.I.G.M. for incomplete file to brokers
• On request, provide brokers with the brokerage forms required for the sale
• Perform other related duties

• High school diploma
• Have a minimum experience of 1 year as a receptionist in a service firm
• Excellent verbal French
• Bilingual
• Have a good knowledge of common office software
• Have a beautiful presentation, interpersonal skills, be royal, discreet, hardworking and autonomous
• Have a good learning ability
• Have order and method
• Be resistant to stress

Having experience in real estate

Free parking