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Receptionist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Irvine

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Robert Half is partnering with a great company located in Irvine, CA! They are looking for a temp to hire Receptionist!

Job Responsibility:

  • Greets and direct visitors to office areas and conference rooms
  • Politely answer, screens, and directs phone calls
  • Scan and distribute mail correspondence to appropriate parties
  • Schedules meetings and appointments
  • Orders office supplies, and maintains inventory of supply room
  • Maintain an orderly, clean, and stocked kitchen and break room
  • Orders lunch for events, as needed
  • Makes travel arrangements and create detailed travel itineraries for international and domestic travel
  • Maintains office filing system
  • Acts as the point of contact between executives at the various business interests and internal/external clients
  • Organizes and plans Calendaring of conference rooms
  • Organizes and coordinates regional employee training, employee appreciation events, and regional events such as picnics and holiday parties
  • Maintains RSVPs and booking appointments for company events
  • Occasionally runs errands for supplies or dropping off mail, as needed
  • Completes and submits expense reports for regional staff
  • Prepares and composes correspondence that may be confidential
  • Assists Human Resources, Payroll, and IT, and Estimating departments with administrative duties as needed

Requirements:

  • High School Diploma required
  • Reliable transportation and a valid driver's license
  • 3-5 year of experience as an administrative assistant with client facing experience
  • Requires excellent communication and interpersonal skills, including verbal and written communication
  • Must have excellent computer skills utilizing, Excel, Word, PowerPoint, Outlook
  • The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong administrative and organizational skills, with the ability to maintain a realistic balance among multiple priorities
  • The Front Desk Administrator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times while handling a wide variety of activities and confidential matters with discretion. It is essential to have a positive, friendly, and professional attitude
  • Must be able to work with and interact with employees throughout the organization
  • Ability to solve practical problems by analyzing information
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
February 13, 2026

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