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Robert Half Logo Robert Half · Office Administration

Receptionist

United States, Carnegie Employment contract, Contract work · Job Posted June 28, 2026
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Job Description

We are looking for a detail-oriented Receptionist to support daily front office operations for an engineering organization in Pennsylvania. This contract-to-permanent position is fully onsite and offers the opportunity to contribute to a busy office environment by managing communications, administrative tasks, and visitor support. The ideal candidate is organized, detail-oriented, and comfortable handling a range of clerical duties while maintaining accuracy and professionalism throughout the day.

Job Responsibility

  • Welcome visitors and serve as the first point of contact for the office, creating a well-organized front desk environment
  • Answer incoming calls, route inquiries to the appropriate team members, and record messages with a high level of accuracy
  • Prepare routine documents and correspondence using Microsoft Word and support spreadsheet-related tasks in Microsoft Excel
  • Organize, maintain, and retrieve physical and electronic files to keep office records current and accessible
  • Process incoming and outgoing mail, distribute deliveries, and assist with general clerical support across the office
  • Perform data entry, copying, faxing, and document editing as needed to support daily administrative operations
  • Assist with additional office duties as assigned to help ensure smooth day-to-day workflow

Requirements

  • Previous experience in a receptionist, front desk, or office support role
  • Proficiency with Microsoft Word, Microsoft Excel, and email communication tools
  • Strong attention to detail, especially when taking and relaying phone messages
  • Ability to manage filing, copying, faxing, and other routine administrative tasks efficiently
  • Accurate alphanumeric data entry skills and solid general office knowledge
  • Clear communication skills and a dependable, service-oriented approach
  • Ability to work on a permanent basis in an onsite office setting Monday through Friday

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
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