Receptionist

• Welcome visitors, confirm their identity as needed, and guide them to the appropriate staff or meeting areas
• Manage incoming calls through a multi-line phone system and ensure messages or inquiries are routed accurately and promptly
• Create and format business documents such as correspondence, reports, technical specifications, and legal descriptions using Microsoft Word
• Carry out day-to-day administrative support tasks, including scanning, copying, filing, and processing office documentation
• Maintain office supply inventory levels and coordinate replenishment to keep the workplace running efficiently
• Support project administration by organizing files, preparing binders or plan sets, and maintaining both electronic and hard-copy records
• Coordinate outgoing shipments, receive deliveries, and track project-related packages or submittals to ensure timely handling

• High school diploma required
• Prior experience in a receptionist, administrative, or office support role preferred
• Proficiency with Microsoft Office Suite and Adobe software in an office environment
• Strong verbal and written communication skills with a customer-focused approach
• Excellent organizational abilities and the capacity to manage multiple priorities with accuracy
• Attention to detail and dependability in handling routine clerical and document-related tasks
• Ability to use standard office equipment, including copiers, scanners, and large-format plotters
• Experience within the architecture, engineering, or construction industry is helpful but not required

Experience within the architecture, engineering, or construction industry is helpful but not required

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan