Receptionist

• Welcome visitors and manage front-desk activity while handling incoming mail, sorting deliveries, and routing important documents to the appropriate team members
• Coordinate travel and logistics, including arranging flights, hotels, dining reservations, and other scheduling needs for staff and business activities
• Prepare meetings from start to finish by organizing calendars, setting up conference spaces, arranging virtual and in-person sessions, and ensuring refreshments or materials are ready in advance
• Provide day-to-day administrative support such as scanning, copying, filing, and assisting staff with general office tasks as needed
• Oversee office operations by maintaining supplies, monitoring workplace upkeep, and partnering with building or service vendors to keep the environment running smoothly
• Work with internal technology support to address equipment issues, employee access needs, and other office-related technical concerns
• Track routine administrative records, including expense reporting, contract staff time approval, and employee time-off calendars, while helping communicate key scheduling updates to the team
• Plan and support company gatherings, client-facing events, and internal team functions, while also assisting with occasional content coordination for social and promotional needs
• Help manage synchronization-related administrative requests by monitoring shared inboxes, directing inquiries, updating music library information, and preparing asset details such as metadata, playlists, and rights information

• Strong organizational skills with the ability to manage multiple priorities and shifting requests throughout the day
• Experience with calendar coordination, meeting logistics, or travel booking in an administrative, receptionist, or office support capacity
• Clear written and verbal communication skills and a detail-oriented approach when interacting with staff, guests, and external contacts
• Comfortable handling routine office tasks, maintaining accurate records, and following through on time-sensitive details
• Proficiency with standard office technology and willingness to troubleshoot or coordinate support for basic workplace systems and equipment
• Ability to work independently while also collaborating effectively with cross-functional teams
• Interest in entertainment, publishing, or music-related administration is helpful, especially for candidates curious about synchronization and rights support
• Entry-level candidates are welcome
• 0+ years of experience will be considered

Interest in entertainment, publishing, or music-related administration is helpful, especially for candidates curious about synchronization and rights support

• medical, vision, dental, and life and disability insurance
• enrollment in company 401(k) plan