Receptionist Job at Robert Half (San Francisco)

Job Description

We are looking for a detail-oriented Receptionist to support daily front-desk operations for a real estate and property organization. This contract position requires someone who can create a welcoming first impression while managing administrative tasks with accuracy and efficiency. The ideal candidate is organized, service-oriented, and comfortable handling visitor coordination, communications, and general office support in a fast-paced environment.

Job Responsibility

Welcome guests and tenants in a courteous manner, provide assistance upon arrival, and ensure visitors are directed to the appropriate person or department.
Answer and route incoming calls through the main phone line, respond to routine inquiries, and relay messages promptly and accurately.
Maintain the reception area and shared office spaces so they remain orderly, well-maintained, and ready for daily business activities.
Handle incoming and outgoing mail, packages, and courier deliveries while keeping records organized and up to date.
Provide administrative support such as filing documents, preparing copies, typing correspondence, and assisting with basic reports or presentations.
Use Microsoft Office applications, including Word, Excel, and PowerPoint, to complete clerical assignments and support office documentation needs.
Monitor visitor access procedures and follow established security practices for guest sign-in and front-desk operations.
Assist with research and other general office tasks as needed to support the broader administrative team.

Requirements

Previous experience in a receptionist, front desk, or administrative support role.
Strong customer service skills with the ability to communicate clearly and professionally in person, by phone, and in writing.
Proficiency with Microsoft Word, Excel, and PowerPoint, along with confidence using general computer programs and office equipment.
Ability to manage multiple tasks at once while maintaining accuracy, organization, and attention to detail.
Familiarity with switchboard or multi-line phone systems, mail handling, filing, photocopying, and other clerical functions.
Strong interpersonal skills and sound judgment when greeting visitors and handling confidential or sensitive situations.
Comfortable working in an office environment within the Real Estate & Property industry.
Reliable typing skills and the ability to learn job-specific tools and timekeeping or office support systems as needed.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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