Receptionist

• Greet and welcome clients, guests, and employees with professionalism and warmth
• Answer and direct incoming calls to the appropriate departments and personnel
• Manage conference room scheduling, setup, breakdown, and supply organization
• Coordinate incoming/outgoing mail, packages, courier services, and deliveries
• Maintain the appearance and organization of the reception and common areas
• Provide administrative support including data entry, document management, photocopying, and filing
• Liaise with building management and internal teams to address facility-related issues
• Manage visitor registration, lobby security systems, guest access, and visitor logs
• Assist with preparation and distribution of internal and external communications
• Support office management projects, company events, and team functions as needed

• Candidates who speak Japanese are a plus
• Bachelor’s degree from an accredited college or university
• Minimum 2 years of receptionist or administrative experience, preferably within financial services
• Exceptional interpersonal, verbal, and written communication skills
• Proficiency in Microsoft Office Suite including Outlook, Teams, Word, and Excel
• Strong organizational skills with excellent attention to detail
• Ability to multitask and prioritize effectively in a fast-paced environment
• Professional demeanor, appearance, and customer-service mindset
• Ability to handle confidential and sensitive information with discretion
• Team-oriented attitude with flexibility to assist across functions when needed
• Willingness to occasionally arrive early or stay late based on business needs

Candidates who speak Japanese are a plus

• some OT
• discretionary bonus
• 401k
• benefits