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Part Time Receptionist needed. The role will serve as a first point of contact, responsible for greeting clients in a professional and personable manner while maintaining strict confidentiality. This individual will manage incoming calls and voicemails, ensuring messages are routed to the appropriate team members, and will regularly review calendars to confirm employee availability. Strong technical skills are required, particularly in Outlook for email and calendar management, along with the ability to adhere to company security protocols. Additional responsibilities include utilizing Concur, assisting with reconciliations (with training provided), and keeping office supplies stocked. Overall, the ideal candidate is organized, tech-savvy, and personable, with a solid working knowledge of Outlook.
Job Responsibility
Greeting clients in a professional and personable manner while maintaining strict confidentiality
Managing incoming calls and voicemails, ensuring messages are routed to the appropriate team members
Regularly reviewing calendars to confirm employee availability
Utilizing Concur
Assisting with reconciliations (with training provided)
Keeping office supplies stocked
Requirements
Previous experience in a receptionist, administrative, or customer-facing role
Strong communication skills, both verbal and written
Professional demeanor and presentation, with a customer-service mindset
Ability to manage high call volumes and multitask in a fast-paced environment
Proficiency in Microsoft Office (Outlook, Word, Excel) and general office systems
Experience handling multi-line phone systems
Strong organizational skills with attention to detail and accuracy
Ability to prioritize tasks and manage time effectively
What we offer
Medical, vision, dental, and life and disability insurance