Receptionist

• Welcome visitors by greeting them warmly and professionally, both in person and over the phone
• Answer and refer inquiries efficiently to the appropriate team members or departments
• Sort and distribute daily incoming and outgoing mail
• Arrange, record, and accept courier packages
• Manage calendars, appointments, and meeting room bookings
• Provide ad hoc administrative support to various departments as needed
• Maintain a clean, tidy, and welcoming reception waiting area
• Stock and organize the kitchen, ensuring all facilities are in good working order
• Stock and organize supply cabinets, refill printers with paper, and ensure all office machines are functional
• Ensure meeting rooms are tidy, presentable, and ready for clients
• Perform other related administrative duties as required to support smooth office operations

• Education: High School Diploma completed
• a Diploma in Office Management, Secretarial Studies, or Administration is an asset
• Experience: Minimum of 1 to 2 years of experience in a reception, customer service, or administrative support role
• Languages: Fluent bilingualism (French and English), both spoken and written
• Software: Good proficiency with the Microsoft Office Suite (Word, Excel, Outlook) and a general comfort level with computer systems
• Soft Skills: Excellent communication skills and a customer-service-oriented mindset
• Strong organizational skills, ability to prioritize, and multitasking capabilities
• A genuine smile, professional demeanor, and a positive daily attitude

a Diploma in Office Management, Secretarial Studies, or Administration is an asset

• Location: Downtown Montreal (easily accessible by public transit)
• Schedule: Full-time, 37.5 hours per week (Monday to Friday, daytime hours)
• Work Environment: Modern, stimulating offices with an incredibly welcoming team