Receptionist

• Welcome and assist visitors with a warm and attentive attitude, ensuring their needs are met promptly
• Manage incoming calls using a multi-line phone system, routing inquiries effectively and providing accurate information
• Maintain a clean and organized reception area that reflects a well-maintained workplace environment
• Handle mail distribution, deliveries, and outgoing packages, while keeping records of all transactions
• Coordinate meetings, appointments, and staff lunches, ensuring schedules are kept organized and up-to-date
• Provide administrative support through tasks such as data entry, document management, and filing
• Review vendor invoices, ensuring proper documentation and accuracy before entering them into the accounting system
• Assist with routing and tracking project documents, obtaining necessary signatures, and maintaining confidentiality
• Learn and support construction software systems to assist Project Managers with administrative tasks
• Contribute to project lifecycle tasks, including issuing subcontracts, tracking change orders, and preparing project closeout documentation

• High school diploma is required
• an associate degree is preferred
• At least one year of experience in administrative, receptionist, or office support roles
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook
• Excellent communication and customer service skills with a detail-oriented demeanor
• Strong organizational abilities and the capacity to handle multiple tasks simultaneously
• Interest in construction, project coordination, or related fields is a plus
• Ability to obtain a Notary Public license within 90 days of starting employment
• Attention to detail and accuracy, particularly regarding numbers and formatting

Interest in construction, project coordination, or related fields is a plus

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan