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Are you a friendly, professional individual who is perfectly bilingual in French and English? A stimulating receptionist position awaits you at our client's head office in Montreal. As the organization's first point of contact, you will provide a warm welcome, manage calls, and offer valuable administrative support to our teams. This dynamic role is ideal for leveraging your organizational skills and versatility on a daily basis. To succeed, you must possess excellent interpersonal skills, absolute discretion, and the ability to interact with partners across North America. A high school diploma and proficiency in computer applications are required for this position located in downtown Montreal. If you are looking to showcase your professionalism in a stimulating environment, apply today!
Job Responsibility
Welcome visitors, answer phone calls, and direct communications to the appropriate individuals. Must be able to handle approximately 55 calls per day
Greet visitors and direct them to the appropriate location
Ensure proper management of visitors, suppliers, and employees without access cards, including contractors (registration in the logbook, communication with relevant individuals)
Answer and redirect phone calls. When necessary, take messages and forward them to employees
Receive, sort, and distribute mail and daily deliveries
Respond to various requests from head office employees (within the scope of the role)
Prepare the monthly expense report (corporate credit card)
Provide administrative support to several departments (Communications, HR, etc.)
Manage inventory for suppliers under their responsibility (G&T, Staples, Amazon, courier services) concerning various office supplies
Ensure security controls at reception and maintain access control lists
Keep reception procedures up to date, along with the telephone directory
Perform various secretarial tasks: filing, checking meeting rooms, labels, faxing, scanning, data entry, small memos. Maintain the database of interns and consultants
Handle coordination of specific shipments (e.g., Christmas gifts)
Be an integral part of the emergency response team
Requirements
High school diploma (DES)
Bilingual french/english
Ability to quickly connect with a diverse clientele (internal and external clients) and build trusting relationships
Always maintain a professional and discreet attitude, positively representing the company’s image
Thoroughness, autonomy, and professionalism
Ability to work efficiently despite occasional interruptions
Attention to detail and confidentiality in handling files
Ability to manage confidential information
Strong priority-management skills
Diplomacy, tact, and a customer-focused approach
Excellent knowledge of computer tools
What we offer
Permanent full-time position (35 hours/week) 8:30 a.m. to 4:30 p.m.
Competitive salary
Free employee parking
Telemedicine program
Comprehensive benefits package
RRSP program with employer contribution (up to 7%)
3 to 4 weeks of vacation (depending on experience)