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Receptionist/Office Manager

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Beacon Hill

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

65000.00 - 80000.00 USD / Year
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Job Description:

Our client, a global investment management firm, is seeking a Temporary to Permanent Receptionist/Office Manager for their growing NYC Office located in Midtown, Manhattan. This role requires this person to be 5 days on site from 8am-5pm with some flexibility as needed and a 1 hour lunch.

Job Responsibility:

  • Oversee and manage daily office operations to ensure a clean, organized, and fully functional workplace
  • Ensure the office environment is consistently maintained to a high standard, aligned with company brand and client expectations
  • Manage office supplies inventory and oversee ordering while maintaining cost awareness
  • Build and manage relationships with vendors, service providers, and building management
  • Serve as primary liaison with building management to address facilities needs, updates, and enhancements
  • Coordinate maintenance requests, office updates, and space improvements, including potential office expansions
  • Assist with light budget tracking related to office operations, supplies, and vendor services
  • Identify opportunities for process improvements and proactively present recommendations to enhance office efficiency and experience
  • Partner closely with the Mailroom/Facilities Coordinator to support day-to-day operations
  • Provide coordination and support for office management needs in the Tampa office remotely
  • Partner with internal teams (e.g., Events, IT, Facilities) to support office needs
  • Coordinate and execute office events and team activities (e.g., holiday parties, team lunches)
  • Support office-wide initiatives, including space organization and process improvements
  • Welcome and engage clients, candidates, and visitors providing a professional and polished first impression
  • Answer and screen incoming calls to the main line and direct appropriately
  • Manage guest registration within the building security system
  • Coordinate scheduling and setting up of meeting and conference rooms, including managing beverages, catering and preparing any audio-visual needs
  • Place catering orders and assist with meeting setup and breakdown
  • Maintain appearance and functionality of reception and common areas
  • Open and close the reception area daily
  • Sort and distribute incoming mail and prepare outgoing mail
  • Coordinate courier services and deliveries
  • Assist with restocking kitchen and office supplies
  • Serve as backup point of contact for building-related service requests

Requirements:

  • 4-6+ years of experience in office coordination, reception, or office management
  • Experience within financial services a plus
  • College degree preferred
  • Strong organizational skills with the ability to manage multiple priorities
  • High attention to detail and strong follow-through
  • Exceptional client service skills with a high level of professionalism
  • Strong verbal and written communication skills
  • Proactive, resourceful, and able to take initiative in a fast-paced environment
  • Excellent interpersonal skills with the ability to build relationships across teams and with external partners
  • Ability to think critically and propose solutions to improve office operations and efficiency
  • Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Zoom
  • Positive, professional presence representing company culture
  • Ability to work in office Monday – Friday, 8:00am – 5:00pm ET is required

Additional Information:

Job Posted:
May 19, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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