Receptionist/Office Manager Job at Beacon Hill (New York)

Administrative Receptionist/Office Manager

Our client, a highly professional and fast-paced Family Office specializing in p...

Location

United States , New York

Salary:

80000.00 - 100000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Strong organizational and multitasking abilities with exceptional attention to detail
Professional communication skills and a polished demeanor
Ability to manage competing priorities in a fast-paced environment
Proficiency with Microsoft Office Suite, Slack, Zoom, Adobe, and DocuSign
Prior experience supporting executives or managing office operations preferred
Ability to work independently while supporting a collaborative team environment

Job Responsibility

Manage complex scheduling and calendar coordination for approximately 8-10 team members
Oversee scheduling and coordination of two conference rooms to ensure seamless daily operations
Serve as the primary point of contact for office coordination, including monitoring team attendance and office presence
Coordinate monthly team lunches and internal office events
Handle grocery ordering, office supply procurement, and general office upkeep
Act as a liaison between internal teams and external offices/vendors
Provide administrative and operational support to multiple senior professionals
Assist with general IT troubleshooting and technology coordination as needed
Maintain a highly organized, professional, and service-oriented office environment

Fulltime

Manager, Payroll and Admin

This is an excellent opportunity for an experienced Payroll Manager seeking a ne...

Location

Canada , Vancouver

Salary:

100000.00 - 120000.00 CAD / Year

Aplin

Expiration Date

Until further notice

Requirements

Designated PCP or PLP
6+ years of multi- provincial payroll, ideally in an investment or financial services environments
Exposure to equity transactions, stock options and bonus calculations
5 days in office role.

Job Responsibility

Manage full-cycle payroll processing across several provinces, ensuring accuracy, compliance, and timeliness
Oversee employee benefits administration, including enrollments, updates, terminations, and annual renewals
Handle statutory payroll obligations such as EHT, CPP, EI, income tax deductions, workers’ compensation, and year-end reporting
Process T4s and RL-1s as applicable, and act as the main contact for payroll audits, benefits providers, and external advisors
Manage documentation, reconciliation, and recordkeeping for annual share or equity transactions
Coordinate closely with banks, legal counsel, and internal stakeholders to ensure smooth execution of transactions involving buyers and sellers
Coordinate annual insurance renewals, including Office, Cyber, D&O, E&O, and Fidelity Bond coverage
Apply accounting principles to payroll-related entries, accruals, reconciliations, and journal postings
Support Finance with payroll-related inputs for month-end and year-end close
Prepare payroll reporting, variance analysis, headcount summaries, and ad-hoc financial insights

What we offer

3 to 4 weeks vacation
Extended health and dental
Profit sharing

Fulltime

Receptionist/Office Coordinator

The Office Coordinator works on reception and will work closely with the global ...

Location

United Kingdom , London

Salary:

Not provided

Waystone Governance Ltd.

Expiration Date

Until further notice

Requirements

Leaving Certificate or equivalent
Basic keyboard skills, knowledge of Microsoft software including Word
Has knowledge or experience with standard work routines which involve the use of simple office equipment or machines, preferably in a busy office environment
Ability to manage time effectively and to prioritise workloads effectively
Excellent telephone skills and the ability to respond positively and effectively with internal and external people
Competent in taking and forwarding messages accurately and promptly
Quick learner
Ability to work co-operatively with a wide variety of people
Reliable, dependable and willing to 'pitch in' at all times
High degree of confidentiality

Job Responsibility

To undertake reception duties in a C-Suite office to incl. but not limited to, answering telephones, responding to emails, face-to-face enquiries, signing in visitors and providing refreshments, general typing, photocopying, clerical duties
To undertake routine office and administration tasks and duties as directed
To sort and distribute mail correspondence
To operate general office equipment e.g. photocopier/computer/coffee machines etc
Set up and clear meeting rooms when required as well as order of any additional catering requested
Participate actively in the planning and execution of company events

Fulltime

Office Manager

Do you know the importance of a well functioning office? Are your colleagues pan...

Location

Denmark , Copenhagen

Salary:

Not provided

Better Collective

Expiration Date

Until further notice

Requirements

Previous work experience as a Receptionist/Office Manager or similar
Fluent in Danish & English both written and verbal
A plus if you have working knowledge working with Google Suite tools (Gmail, Google Docs, Google Calendar etc.)
Positive, helpful and solution oriented
Good multi-tasking and time management skills
Detail-oriented, able to solve problems in an organised approach
Flexible, creative and a team player with sense of humour

Job Responsibility

Responsible for providing comprehensive administrative support and ensuring the efficient management of daily office operations
Supervise and coach office staff, delegating tasks to ensure efficiency
Arrange internal and external meetings, from room setup and catering to multi-day planning including transportation and evening arrangements
Continuously improve office routines and practices to meet business needs
Close collaboration with our 15 international BC offices
Act as the first point of contact in the office, ensuring all guests receive a warm and professional welcome
Liaise with external partners (landlord, suppliers, maintenance, cleaning, catering) in close coordination with the Head of Group Office & Facility
Perform practical tasks to keep the office running smoothly, such as emptying the dishwasher, cleaning coffee machines, and restocking supplies
Negotiate and manage office-related contracts to secure the best deals
Maintain a clean and well-functioning office environment

What we offer

Workplace where talent thrives and collaboration flourishes
Nurturing a learning environment where your growth is a priority
Ample opportunities to learn on the job from talented colleagues
Inclusive and safe space for all employees
Supportive environment where everyone can succeed together
Work is both enjoyable and rewarding

Primary Teaching Assistant

We are seeking enthusiastic, dedicated, and caring Primary Teaching Assistants t...

Location

United Kingdom , Dorking

Salary:

90.00 - 110.00 GBP / Day

Pink Tile Education Ltd

Expiration Date

Until further notice

Requirements

Previous experience working with children in a school, childcare, or similar setting is desirable.
A positive, patient, and proactive approach to supporting young learners.
Strong communication and interpersonal skills.
Ability to work effectively as part of a team.
Relevant qualifications in education, childcare, or support work are advantageous but not essential.
An enhanced DBS check (or willingness to obtain one).

Job Responsibility

Support class teachers in delivering engaging and effective lessons.
Work with individual pupils and small groups to reinforce learning objectives.
Assist in the preparation of classroom resources and learning activities.
Encourage pupil participation, confidence, and independence.
Support children with varying learning needs, including those with SEND.
Help maintain a safe, positive, and productive classroom environment.
Monitor and record pupil progress where required.

What we offer

Competitive rates of pay
Flexible working opportunities
Ongoing training and professional development
Supportive school environments
Opportunity to make a meaningful difference in children's education and development
Long-term stable roles available
Full training and ongoing support
Weekly pay
Rewarding, life-changing work
Opportunities across Surrey SEND schools

Staff Accountant

Location

United States , Secaucus

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, or a related field
5-10 years of accounting experience in a staff accountant or similar role
Strong working knowledge of journal entries, general ledger accounting, and account reconciliation procedures
Experience participating in month-end close and financial close activities within a structured accounting environment
Familiarity with corporate tax, sales tax, and related financial reporting requirements
Ability to manage invoicing, cash application, and accounts payable processing with strong attention to detail
Experience supporting audit requests and preparing organized financial documentation
Sage Intacct is required

Job Responsibility

Oversee recurring accounting activities that support an accurate and timely monthly and financial close process
Prepare and post journal entries while maintaining supporting documentation and alignment with general ledger activity
Complete account and bank reconciliations, investigate discrepancies, and resolve outstanding items promptly
Support weekly accounts payable payment cycles and help ensure vendor obligations are processed accurately and on schedule
Generate invoices for external customers and monitor billing records for completeness and accuracy
Apply incoming cash receipts to customer accounts and reconcile payments against open balances
Partner with internal stakeholders and external auditors by gathering documentation and responding to audit-related requests
Super user in Sage Intacct for financial reporting, running reports, process improvements with in Sage Intacct

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Accounting Assistant

Location

United States , Saddle Brook

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an accounting support or bookkeeping role
Hands-on experience with accounts payable, accounts receivable, and bank reconciliations
Working knowledge of QuickBooks with strong attention to detail
Basic Excel skills for tracking, organizing, and reviewing financial information
Experience coding invoices or expenses with a high degree of accuracy
Strong attention to detail and the ability to manage multiple priorities effectively

Job Responsibility

Manage incoming invoices and bills, ensuring accurate entry and timely processing for payment
Assign correct expense codes to transactions and maintain organized financial records
Monitor accounts receivable activity and follow up with a defined group of customer accounts to support collections efforts
Reconcile bank activity and investigate discrepancies to keep financial data accurate and current
Maintain accounting documentation across operations spanning multiple states, ensuring consistency and attention to detail
Use QuickBooks and Excel to update records, track transactions, and support routine reporting needs

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in 401(k) plan

Telesales Executive

Brook Street Recruitment is partnering with a leading digital media company to r...

Location

United Kingdom , Belfast

Salary:

Not provided

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Previous outbound telesales or telephone sales experience
Proven ability to hit and exceed targets in a KPI-driven environment
Strong closing skills and confidence handling objections
Self-motivated, resilient, and driven by commission and success
Positive attitude with a competitive edge
Excellent communication and relationship-building skills

Job Responsibility

Making high-volume outbound sales calls to businesses across the UK
Speaking confidently with business owners and key decision-makers
Generating new business opportunities and building a strong sales pipeline
Identifying customer needs and recommending tailored digital marketing solutions
Managing the full sales process from first call to close
Building long-term client relationships and delivering excellent customer service
Consistently achieving and exceeding sales targets and KPIs

What we offer

Uncapped commission structure with realistic OTE of £50,000+
High-volume outbound sales role with warm, profiled, and new business leads
Monday to Friday - no weekends
Supportive, energetic sales floor environment
Full training, ongoing coaching, and genuine progression opportunities
Represent a trusted and recognised digital media brand

Fulltime

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Receptionist/Office Manager

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