Receptionist & Office Coordinator Job at Teoxane (Bangkok)

Job Description

As part of the launch of our new Asia Pacific Regional Training Academy in Bangkok, we are seeking a highly organized and service-oriented Receptionist & Office Coordinator. This role ensures smooth day-to-day office operations, provides an exceptional front desk experience, and supports all our training events with administrative and logistics needs. The successful candidate will be professional, proactive, and comfortable working in an international environment, with strong communication skills in English as well as local language Thai.

Job Responsibility

Welcome and assist visitors, clients, Training delegates and external partners
Manage visitor and delegate registration, access badges, and orientation (Wi‑Fi, room directions)
Handle incoming phone calls, deliveries, mail, and general inquiries
Maintain a clean, organized, and professional reception area
Monitor and replenish office supplies (stationery, pantry items, hygiene products)
Manage relationships with local vendors, suppliers, and service providers
Coordinate maintenance and facility requests with external contractors
Ensure meeting rooms and common spaces are tidy, equipped, and ready for use
Support the purchase of materials for internal events (supplies, signage, branded items, catering)
Assist with logistics for meetings, workshops, and office events
Track and maintain inventory of event materials and ensure proper storage
Provide general administrative support (document preparation, scanning, filing, courier arrangements)
Support onboarding logistics for new employees (access, workstation setup, welcome kits)
Assist with travel arrangements or bookings when required
Collaborate with HR, Finance, and other teams in line with Event SOPs

Requirements

Previous experience in reception, office coordination, training, events, customer service, or administrative roles
Strong interpersonal and communication skills
Highly organized with the ability to multitask and prioritize effectively
Proficiency in Microsoft Office (Outlook, Teams, Word, Excel)
Self-motivated, proactive, and able to work independently
Excellent command of English (spoken and written) and Thai

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