Receptionist/Office Coordinator Job at First American Financial (Bellevue)

Receptionist/Office Coordinator

The Office Coordinator works on reception and will work closely with the global ...

Location

United Kingdom , London

Salary:

Not provided

Waystone Governance Ltd.

Expiration Date

Until further notice

Requirements

Leaving Certificate or equivalent
Basic keyboard skills, knowledge of Microsoft software including Word
Has knowledge or experience with standard work routines which involve the use of simple office equipment or machines, preferably in a busy office environment
Ability to manage time effectively and to prioritise workloads effectively
Excellent telephone skills and the ability to respond positively and effectively with internal and external people
Competent in taking and forwarding messages accurately and promptly
Quick learner
Ability to work co-operatively with a wide variety of people
Reliable, dependable and willing to 'pitch in' at all times
High degree of confidentiality

Job Responsibility

To undertake reception duties in a C-Suite office to incl. but not limited to, answering telephones, responding to emails, face-to-face enquiries, signing in visitors and providing refreshments, general typing, photocopying, clerical duties
To undertake routine office and administration tasks and duties as directed
To sort and distribute mail correspondence
To operate general office equipment e.g. photocopier/computer/coffee machines etc
Set up and clear meeting rooms when required as well as order of any additional catering requested
Participate actively in the planning and execution of company events

Fulltime

Receptionist/Office Coordinator

This role is vital to our company’s culture and success. You are often the first...

Location

United States , Valley View, Cleveland, Ohio

Salary:

Not provided

Engage Cleveland

Expiration Date

Until further notice

Requirements

Associate or bachelor’s degree (preferred), high school diploma, or GED
Previous experience in a professional office setting or internship
Exceptional organizational and multi-tasking skills
Ability to work in a collaborative, team environment interacting with customers, terminals, co‑workers, and internal departments
Strong communication skills with ability to recognize/respond to tone
Proficient in Microsoft Office (Excel, Word, Outlook)

Job Responsibility

Answering/transferring a high volume of calls to the appropriate person or department
Greeting/directing visitors coming into our building
Updating/tracking business data and employee/company contact information
Requesting, updating, and tracking contractor/driver profiles
Ordering and keeping inventory of office supplies
Assistance with mail sorting, sending, receiving, tracking, and scheduling pickups
Supporting other departments with tasks and supplemental projects as time allows

What we offer

Performance-based bonus plan
Medical, dental, vision, and life insurance
401(k) with company match
Vacation and holiday pay
Paid parental leave

Fulltime

Manager, Payroll and Admin

This is an excellent opportunity for an experienced Payroll Manager seeking a ne...

Location

Canada , Vancouver

Salary:

100000.00 - 120000.00 CAD / Year

Aplin

Expiration Date

Until further notice

Requirements

Designated PCP or PLP
6+ years of multi- provincial payroll, ideally in an investment or financial services environments
Exposure to equity transactions, stock options and bonus calculations
5 days in office role.

Job Responsibility

Manage full-cycle payroll processing across several provinces, ensuring accuracy, compliance, and timeliness
Oversee employee benefits administration, including enrollments, updates, terminations, and annual renewals
Handle statutory payroll obligations such as EHT, CPP, EI, income tax deductions, workers’ compensation, and year-end reporting
Process T4s and RL-1s as applicable, and act as the main contact for payroll audits, benefits providers, and external advisors
Manage documentation, reconciliation, and recordkeeping for annual share or equity transactions
Coordinate closely with banks, legal counsel, and internal stakeholders to ensure smooth execution of transactions involving buyers and sellers
Coordinate annual insurance renewals, including Office, Cyber, D&O, E&O, and Fidelity Bond coverage
Apply accounting principles to payroll-related entries, accruals, reconciliations, and journal postings
Support Finance with payroll-related inputs for month-end and year-end close
Prepare payroll reporting, variance analysis, headcount summaries, and ad-hoc financial insights

What we offer

3 to 4 weeks vacation
Extended health and dental
Profit sharing

Fulltime

Administrative Receptionist/Office Manager

Our client, a highly professional and fast-paced Family Office specializing in p...

Location

United States , New York

Salary:

80000.00 - 100000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Strong organizational and multitasking abilities with exceptional attention to detail
Professional communication skills and a polished demeanor
Ability to manage competing priorities in a fast-paced environment
Proficiency with Microsoft Office Suite, Slack, Zoom, Adobe, and DocuSign
Prior experience supporting executives or managing office operations preferred
Ability to work independently while supporting a collaborative team environment

Job Responsibility

Manage complex scheduling and calendar coordination for approximately 8-10 team members
Oversee scheduling and coordination of two conference rooms to ensure seamless daily operations
Serve as the primary point of contact for office coordination, including monitoring team attendance and office presence
Coordinate monthly team lunches and internal office events
Handle grocery ordering, office supply procurement, and general office upkeep
Act as a liaison between internal teams and external offices/vendors
Provide administrative and operational support to multiple senior professionals
Assist with general IT troubleshooting and technology coordination as needed
Maintain a highly organized, professional, and service-oriented office environment

Fulltime

Receptionist/Office Manager

Our client, a global investment management firm, is seeking a Temporary to Perma...

Location

United States , New York

Salary:

65000.00 - 80000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

4-6+ years of experience in office coordination, reception, or office management
Experience within financial services a plus
College degree preferred
Strong organizational skills with the ability to manage multiple priorities
High attention to detail and strong follow-through
Exceptional client service skills with a high level of professionalism
Strong verbal and written communication skills
Proactive, resourceful, and able to take initiative in a fast-paced environment
Excellent interpersonal skills with the ability to build relationships across teams and with external partners
Ability to think critically and propose solutions to improve office operations and efficiency

Job Responsibility

Oversee and manage daily office operations to ensure a clean, organized, and fully functional workplace
Ensure the office environment is consistently maintained to a high standard, aligned with company brand and client expectations
Manage office supplies inventory and oversee ordering while maintaining cost awareness
Build and manage relationships with vendors, service providers, and building management
Serve as primary liaison with building management to address facilities needs, updates, and enhancements
Coordinate maintenance requests, office updates, and space improvements, including potential office expansions
Assist with light budget tracking related to office operations, supplies, and vendor services
Identify opportunities for process improvements and proactively present recommendations to enhance office efficiency and experience
Partner closely with the Mailroom/Facilities Coordinator to support day-to-day operations
Provide coordination and support for office management needs in the Tampa office remotely

Fulltime

Office Manager

Do you know the importance of a well functioning office? Are your colleagues pan...

Location

Denmark , Copenhagen

Salary:

Not provided

Better Collective

Expiration Date

Until further notice

Requirements

Previous work experience as a Receptionist/Office Manager or similar
Fluent in Danish & English both written and verbal
A plus if you have working knowledge working with Google Suite tools (Gmail, Google Docs, Google Calendar etc.)
Positive, helpful and solution oriented
Good multi-tasking and time management skills
Detail-oriented, able to solve problems in an organised approach
Flexible, creative and a team player with sense of humour

Job Responsibility

Responsible for providing comprehensive administrative support and ensuring the efficient management of daily office operations
Supervise and coach office staff, delegating tasks to ensure efficiency
Arrange internal and external meetings, from room setup and catering to multi-day planning including transportation and evening arrangements
Continuously improve office routines and practices to meet business needs
Close collaboration with our 15 international BC offices
Act as the first point of contact in the office, ensuring all guests receive a warm and professional welcome
Liaise with external partners (landlord, suppliers, maintenance, cleaning, catering) in close coordination with the Head of Group Office & Facility
Perform practical tasks to keep the office running smoothly, such as emptying the dishwasher, cleaning coffee machines, and restocking supplies
Negotiate and manage office-related contracts to secure the best deals
Maintain a clean and well-functioning office environment

What we offer

Workplace where talent thrives and collaboration flourishes
Nurturing a learning environment where your growth is a priority
Ample opportunities to learn on the job from talented colleagues
Inclusive and safe space for all employees
Supportive environment where everyone can succeed together
Work is both enjoyable and rewarding

Assistant Controller

We are seeking an experienced Assistant Controller to lead accounting operations...

Location

United States , Raleigh

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, or related field required
CPA strongly preferred
7+ years of progressive accounting experience, including management experience
Strong knowledge of: Governmental accounting standards (GASB)
Financial reporting and compliance
Internal controls and audit processes
Experience working in or with public sector, state agencies, or grant-driven environments highly preferred
Demonstrated ability to manage complex financial systems and reporting processes
Advanced Excel and experience working with large financial systems/ERPs

Job Responsibility

Lead all accounting, financial reporting, and internal control activities to ensure compliance with state, federal, and governmental accounting standards (GASB)
Oversee preparation of major financial reports, including year-end reporting, regulatory filings, and audit schedules
Direct receivables, grant accounting, and reporting activities, ensuring proper tracking and compliance
Maintain and enhance accounting policies, procedures, and systems to support operational efficiency and regulatory adherence
Serve as the primary liaison with external and internal auditors, oversight bodies, and regulatory agencies
Partner cross-functionally with finance leadership to support budgeting, forecasting, and financial analysis
Identify process gaps and implement continuous improvement initiatives to strengthen reporting accuracy and efficiency
Provide leadership, coaching, and direction to accounting staff
manage day-to-day operations of the accounting and reporting function
Participate in the broader finance leadership team, contributing to strategic planning and organizational initiatives

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) or deferred compensation plan
paid time off for vacation, personal needs, and sick time
paid holidays
Choice Time Off (CTO)
free online training

Fulltime

High Voltage Electrician

A High Voltage Electrician performs a variety of electrical trade functions such...

Location

United States , Lorton

Salary:

70.34 USD / Hour

Amentum

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Formal or informal education or training which ensures the ability to read and write at a level necessary for successful job performance
Medium voltage experience
Familiarity with electrical controls systems
Familiarity with NEC
Ability to lift up to 45 lbs
Computer Skills: Microsoft Office Suite (Word, Excel, etc.)
TS/SCI w/ CIP
National Institute for Certification in Engineering Technologies (NICET) Electrical Power Testing Level II Certification
Electrician Journeyman or Master License

Job Responsibility

Installation, maintenance, or repair of equipment for the generation, distribution, or utilization of electric energy
Installing or repairing any of a variety of electrical equipment such as generators, transformers, switchboards, controllers, circuit breakers, motors, heating units, conduit systems, or other transmission equipment
Working from blueprints, drawings, layouts, or other specifications
Locating and diagnosing trouble in the electrical system or equipment
Working standard computations relating to load requirements of wiring or electrical equipment
Using a variety of electrician's hand tools and measuring and testing instruments

Fulltime

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Receptionist/Office Coordinator

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