Receptionist & Office Assistant Job at White Fox Boutique (Sydney)

Legal Graduate - Office Assistant / Receptionist

Our client, a leading legal practise in Surrey, is seeking an Office Assistant /...

Location

United Kingdom , Guildford

Salary:

24500.00 - 25500.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in client-facing roles, with a courteous and efficient telephone manner
GCSE in Maths and English (A*-C) or equivalent
Law Degree
Excellent communication, customer care, and organisational skills
You should be comfortable working under pressure and able to convey information clearly.

Job Responsibility

Welcoming Clients: Greet clients, suppliers, and visitors with a warm and professional demeanour
Managing Mail: Efficiently handle incoming and outgoing mail and faxes
Archiving Files: Maintain and monitor file archiving databases, ensuring timely retrieval and storage
Telephone Communication: Answer calls courteously, taking messages and referring queries as needed
Office Administration: Support staff with general office duties, including photocopying, managing stationery, and basic IT tasks
Maintaining the Reception Area: Keep the reception and meeting rooms tidy and inviting

What we offer

25 days of holiday plus bank holidays
Health and group life insurance
Contributory pension scheme
Discretionary incentive bonus
Regular socials and well being initiatives

Fulltime

Legal Graduate - Office Assistant / Receptionist

Our client, a leading legal practise in Surrey, is seeking an Office Assistant /...

Location

United Kingdom , Guildford

Salary:

24000.00 - 25000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in client-facing roles, with a courteous and efficient telephone manner
GCSE in Maths and English (A*-C) or equivalent
Law Degree
Excellent communication, customer care, and organisational skills
Comfortable working under pressure and able to convey information clearly

Job Responsibility

Welcoming Clients: Greet clients, suppliers, and visitors with a warm and professional demeanour
Managing Mail: Efficiently handle incoming and outgoing mail and faxes
Archiving Files: Maintain and monitor file archiving databases, ensuring timely retrieval and storage
Telephone Communication: Answer calls courteously, taking messages and referring queries as needed
Office Administration: Support staff with general office duties, including photocopying, managing stationery, and basic IT tasks
Maintaining the Reception Area: Keep the reception and meeting rooms tidy and inviting

What we offer

25 days of holiday plus bank holidays
Health and group life insurance
Contributory pension scheme
A discretionary incentive bonus
Regular socials and well being initiatives

Fulltime

Office Assistant / Receptionist

The Office Assistant / Receptionist provides front-of-office support and day-to-...

Location

United States , Providence

Salary:

Not provided

Pathway Capital Management

Expiration Date

Until further notice

Requirements

3+ years of experience as an Office Assistant, Receptionist, or similar role
Strong organizational skills with attention to detail and follow-through
Professional, friendly demeanor with excellent communication skills
Ability to manage multiple tasks in a fast-paced office environment
Proficiency in Microsoft Office, calendar systems, video conferencing tools, and basic office technology

Job Responsibility

Manage calendars for assigned investment professionals
Register professionals for conferences, annual meetings, advisory boards, and offsite meetings
Coordinate domestic travel arrangements
Set up Zoom and video calls
prepare meeting materials and assist with logistics
Prepare and submit AMEX and reimbursement expense reports
Provide compliance support related to gifts and benefits reporting
Answer and route calls on a multiline telephone system
Greet and welcome visitors
escort guests to conference rooms

Fulltime

Office Assistant / Receptionist

Our client, a leading legal practise in Surrey, is seeking an Office Assistant /...

Location

United Kingdom , Guildford

Salary:

25000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in client-facing roles, with a courteous and efficient telephone manner
GCSE in Maths and English (A*-C) or equivalent
Law Degree
Excellent communication, customer care, and organisational skills
Comfortable working under pressure and able to convey information clearly

Job Responsibility

Welcoming Clients: Greet clients, suppliers, and visitors with a warm and professional demeanour
Managing Mail: Efficiently handle incoming and outgoing mail and faxes
Archiving Files: Maintain and monitor file archiving databases, ensuring timely retrieval and storage
Telephone Communication: Answer calls courteously, taking messages and referring queries as needed
Office Administration: Support staff with general office duties, including photocopying, managing stationery, and basic IT tasks
Maintaining the Reception Area: Keep the reception and meeting rooms tidy and inviting

What we offer

25 days of holiday plus bank holidays
Health and group life insurance
Contributory pension scheme
A discretionary incentive bonus
Regular socials and wellbeing initiatives

Fulltime

Office Assistant / Receptionist

This role is ideal for a bright and enthusiastic individual, preferably with a l...

Location

United Kingdom , Epsom

Salary:

23500.00 - 25000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

GCSEs in Maths and English (A*-C / 9-4) or equivalent
experience dealing with clients (in person and by phone)
friendly, professional, and confident manner
excellent communication and customer service skills
well-presented, punctual, and reliable
proactive attitude with the ability to manage time and priorities
comfortable working under pressure and meeting deadlines
good IT literacy and telephone handling skills
ability to work independently and as part of a team

Job Responsibility

manage all incoming and outgoing post, deliveries, and client payments
maintain and update archiving systems
arrange file retrievals and collections
photocopy large volumes of documents for court bundles, ensuring accuracy and deadlines are met
monitor and replenish stationery supplies
run local errands as required
general administrative support, including basic IT or typing tasks
answer incoming calls professionally and efficiently, taking and passing on accurate messages
greet and assist visitors and clients, ensuring a professional and welcoming reception area
copy ID documents in line with anti-money laundering requirements

What we offer

annual salary review and bonus scheme
5% employer pension contribution
25 days annual holiday plus Bank Holidays
private medical cover
life assurance (4x salary)
enhanced maternity/paternity/adoption/shared parental leave
cycle to Work scheme
season ticket loan (interest-free)
company sick pay
employee assistance programme

Fulltime

Office Assistant / Receptionist

Our client is seeking a reliable, professional, and approachable individual with...

Location

Canada , Winnipeg

Salary:

Not provided

Aplin

Expiration Date

Until further notice

Requirements

2+ years of corporate reception experience, including providing front desk coverage
Comfortable acting as the first point of contact in a professional corporate setting
Strong administrative skills, including data entry, filing, and maintaining Excel spreadsheets
Professional, personable, and customer-service oriented
Organized, reliable, proactive, and able to multitask in a busy environment

Job Responsibility

Provide backup front desk reception coverage, including greeting visitors, answering and directing incoming calls, and taking accurate messages during lunches, breaks, vacations, and peak periods
Respond to email inquiries and liaise with internal departments as required
Support mailroom operations, including filing, receiving, opening, sorting, scanning, labeling, and distributing mail and packages
Coordinate courier requests
Perform administrative tasks such as filing, data entry, collating, printing, and binding
Assist with sanitizing shared office equipment (e.g., printers and photocopiers) as part of team responsibilities
Complete various administrative duties as assigned

Fulltime

Dental Office Assistant - Business Assistant

Dental Care at Chancellor Crossing is looking for an experienced Dental Receptio...

Location

United States , Fredericksburg

Salary:

Not provided

Breton Bay Dentistry

Expiration Date

Until further notice

Requirements

1+ years of experience in a dental or medical setting
Experience working in a fast-paced and customer-centric environment
Excellent communication and organizational skills
The position will have access to minimum PHI necessary for performing job-related functions
regular HIPAA training, aligning with the specific role and responsibilities, will be required
and the individual will need to protect PHI and maintain data safeguards.
Ability to perform essential duties satisfactorily with or without reasonable accommodation.
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times
Availability to attend virtual training sessions (or in-person) periodically throughout the year

Job Responsibility

Greet and welcome patients as they enter the office to create a great first impression of our team
Manage front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies
Utilize Dentrix for patient scheduling and records
Schedule and confirm appointments for multiple providers in the office
File patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage
Post insurance and patient payments and process accounts receivables
Review treatment plan fees and payment options with patients
Partner with the providers and team to implement Heartland Dental systems to optimize office potential

What we offer

Competitive benefits including health insurance, retirement savings plans, six paid holidays, and PTO (paid time off)
Front loaded education and training, providing you the opportunity to develop to your full potential
Opportunity to be a part of a secure company with 20+ years of industry leading experience that provides a stable career with unlimited growth potential
Access to on-demand Daily Pay

Fulltime

Facilities Assistant Receptionist

We are looking for a Facilities Assistant Receptionist to support front desk ope...

Location

United States , Renton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in reception, front desk coordination, customer service, or facilities support
Strong verbal and written communication skills with a detail-oriented and service-oriented approach
Ability to manage a multi-line phone system and handle inbound calls efficiently
Experience tracking or coordinating work orders, service requests, or office support tasks
Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams
Strong attention to detail and the ability to stay organized while handling multiple priorities
Comfortable working on-site in an office setting and interacting with employees, vendors, and leadership
Availability to work part-time hours Monday through Friday, with flexibility for occasional schedule adjustments.

Job Responsibility

Welcome employees, visitors, and vendors at the front desk and provide a positive first impression for the office
Answer incoming calls, respond to routine questions, and direct inquiries to the appropriate departments or contacts
Assist with meeting support by helping coordinate room logistics, guiding guests, and managing lunch delivery details when needed
Handle facilities service requests by documenting issues, entering work orders into the designated system, and escalating items based on urgency and established procedures
Provide basic guidance for security-related needs, including directing individuals to the proper process for badge support
Sort and distribute light mail and assist with other day-to-day administrative tasks that support office operations
Help visitors and staff locate meeting spaces, restrooms, and other office areas to ensure a smooth on-site experience
Maintain accurate schedules, communicate clearly with frequent office users, and build positive working relationships across teams
Support coverage needs for occasional early morning shifts when business demands or team absences require flexibility.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

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Receptionist & Office Assistant

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