Receptionist / Human Resources Assistant Job at Robert Half (Rochester)

Graduate Assistant, Human Resources

The Graduate Assistant will assist the HR staff with dedicated responsibilities,...

Location

United States , Painesville, OH

Salary:

Not provided

Engage Cleveland

Expiration Date

Until further notice

Requirements

Bachelor’s degree and acceptance into a Lake Erie College graduate program required
Knowledge and skill in using integrated software systems and Microsoft applications
Good judgment and the ability to maintain strict confidentiality and conduct oneself professionally and with composure and kindness
Maturity, keen attention to detail, initiative and the desire to learn
Highly organized, able to work independently, and self-directed
Receptive and contributive to a feedback culture
Strong communication skills, both externally and as a team member
Growth and “doer” mindset and both departmental and institutional teamwork ethic
Flexibility and a “can do” attitude
Creative, strategic, thoughtful, and has a sense of humor

Job Responsibility

Prepares, processes, and maintains all job posting/description and search records, per both compliance requirements and department standards
Manages all initial adjunct faculty HR processing, in cooperation with deans, Academic Affairs, and the Registrar’s Office
Manages general HR email account, handling or redirecting all inquiries and needs via this channel
Processes background checks
Constructs all HR Welcome orientation packets and other new hire resources with the director
Maintains HR Central, Human Resources’ SharePoint site and key resources there, including announcements, organization charts, at-a-glance directories
Oversees and markets department Wellness Challenges and Employee of the Month initiatives
Assists with special department projects
Assists with development and generation of key department metrics
Performs receptionist duties related to main line phone calls and office visitors

Parttime

Project Administrative Assistant

We are looking for a Project Administrative Assistant to support key initiatives...

Location

United States , Santa Barbara

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred in social work, human services, public administration, or a related field
Prior experience in administrative support, office coordination, data entry, or receptionist-related duties
Strong written and verbal communication skills with the ability to interact effectively with diverse individuals
Proficiency in Microsoft Office and confidence working with digital documents and electronic files
Ability to manage tasks independently while also collaborating effectively with a multidisciplinary team
Valid driver’s license and reliable transportation
All candidates are required to undergo screening and meet driving approval requirements set by the organization’s insurance carrier
Familiarity with local social service or community resource networks is preferred.

Job Responsibility

Maintain and organize both electronic and paper client records, ensuring files are complete, accurate, and easy to retrieve
Scan, upload, label, and track documentation to support consistent recordkeeping across project activities
Provide general administrative support such as data entry, document preparation, copying, filing, and routine correspondence
Assist two project teams with scheduling, coordination, and day-to-day office tasks that keep operations running smoothly
Research community-based resources, including housing options, shelter programs, healthcare services, employment support, and other local assistance programs
Help connect team members and clients with urgent support services when immediate needs arise
Communicate professionally with staff, partners, and callers while handling inbound inquiries and front-office style administrative tasks
Support project leadership with organized reporting materials and other administrative deliverables as needed.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to support daily office...

Location

United States , Clearwater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
an associate degree is preferred
At least 2 years of experience in a front desk, clerical, receptionist, or administrative office role
Background in answering incoming calls and assisting the public in a detail-oriented setting
multi-line phone or switchboard experience is a plus
Working knowledge of Microsoft Office applications, including Outlook, Word, and Excel, along with comfort using office systems
Strong organizational abilities with the capacity to manage competing tasks and shifting priorities effectively
Clear verbal and written communication skills with a detail-oriented customer-service approach
Ability to work onsite in Clearwater, Florida and maintain reliable local transportation for commuting needs
Comfortable operating in a fast-paced, public-facing corporate office environment

Job Responsibility

Welcome visitors, answer questions, and direct guests appropriately to maintain a detail-oriented and friendly front office presence
Handle inbound calls, mail, shipments, and deliveries while ensuring timely distribution and accurate routing
Coordinate the use of conference rooms and shared meeting areas, including scheduling and readiness support
Assist the Human Resources team with onboarding activities, orientation materials, and upkeep of employee-related documents
Prepare and format internal paperwork such as agendas, correspondence, memos, and other business documents
Support general office administration by ordering supplies, tracking related purchases, and helping monitor routine expenses
Scan, organize, file, and retrieve records through internal document management systems and standard office tools
Provide administrative assistance to leadership, including calendar coordination, appointment confirmation, travel support, and meeting preparation
Help organize meetings, events, committees, and special projects while following workplace safety and security procedures

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Receptionist

We are looking for a dependable Receptionist to support daily front office opera...

Location

United States , Pasadena

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in a receptionist, administrative, or similar office support role.
Demonstrated ability to communicate clearly and professionally with visitors, employees, and external contacts.
Strong customer service and interpersonal skills with a welcoming and composed approach.
Excellent organizational skills with careful attention to detail and the ability to manage multiple priorities.
Comfortable working in a busy environment while maintaining accuracy and professionalism.
Proficiency with common office technology, internet-based tools, spreadsheets, and word processing applications.
Experience handling front desk responsibilities, including greeting guests and answering inbound calls.

Job Responsibility

Welcome visitors and employees at the front desk, offering attentive assistance and directing them appropriately.
Oversee guest sign-in activity and maintain appointment calendars while following established office security practices.
Receive, sort, and distribute mail and deliveries, and prepare outbound shipments with accurate documentation and labels.
Serve as a point of contact for building-related needs by coordinating with vendors and property management representatives.
Maintain neat, presentation-ready reception and meeting spaces before and after internal and external meetings.
Support Human Resources with onboarding and offboarding tasks, including coordinating logistics for incoming and departing employees.
Arrange food orders and assist with setup and coordination for meetings, events, and other office gatherings.
Manage internal scheduling needs by organizing calendars and helping coordinate meeting times and room availability.
Provide additional clerical and administrative support to the team as needed to keep office operations efficient.

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

Hr Administrative Assistant

We are looking for an organized HR Administrative Assistant to support daily hum...

Location

United States , Lenexa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, or human resources administration
Ability to perform accurate data entry and maintain organized records in a fast-paced environment
Comfortable handling inbound calls and providing detail-focused front desk or office support
Working knowledge of Microsoft Excel, including basic spreadsheets and simple formulas
Familiarity with Microsoft PowerPoint and standard office software used for communication and reporting
Paylocity experience is preferred but not required
Strong organizational skills with the ability to manage multiple priorities, meetings, and deadlines

Job Responsibility

Coordinate incoming and outgoing mail while helping maintain efficient day-to-day office workflow
Provide administrative support to the HR team by preparing new employee records and keeping employee information accurate and current
Enter and update employee details in internal HR systems with a strong focus on accuracy and completeness
Review personnel documentation regularly to identify missing items and support file compliance efforts
Arrange meetings, interviews, and employee events by managing schedules and confirming logistics
Prepare and distribute internal announcements to keep staff informed about workplace updates and activities
Track outstanding training completions and assist with HR-related projects that require follow-up and reporting
Support front office and receptionist-style tasks, including handling inbound calls and assisting with general administrative requests

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Receptionist

Allied Universal is currently seeking a Receptionist at our local branch office ...

Location

United States , Oakland

Salary:

22.00 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High school diploma (or equivalent)
Three (3) - four (4) years of prior receptionist and/or Human Resources or related experience
Proven excellent customer service skills and ability to be flexible, a team player and interface professionally with all levels of internal and external customers
Demonstrated outstanding organizational skills required
ability to accurately maintain and organize large volumes of paperwork
Excellent verbal and written communication skills required with the ability to successfully interact at all levels of the organization while functioning as a team player
Excellent computer skills including Microsoft Office products, Internet and websites required
prior experience using HRIS automated systems a strong plus

Job Responsibility

Maintain front desk phone system to include answering incoming calls, responding to caller inquiries, directing calls as appropriate, and taking and giving accurate messages
Greet and direct visitors as appropriate based on purpose of their visit
Assist candidates with employment applications and other pre-employment paperwork as required or needed
Assist with personnel file maintenance following corporate HR guidelines
Assist with WinTeam data entry and file maintenance as directed by Human Resource staff
Assist with guard card license reporting processes for new hires and perform weekly guard card audit reports as directed by Human Resource staff
Maintain office supplies and organization of office in general
May assist Human Resource Coordinator to maintain uniform program, including measuring and ordering initial uniforms, tracking issuance to existing personnel, collection of uniforms, and request for issuance of uniform refunds
Assist with various administrative duties as assigned by the Branch Manager or Branch Staff

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company’s 401(k) or Supplemental Income Plan, subject to eligibility requirements
Eight paid holidays annually
five sick days
four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

Receptionist - Front Lobby

Allied Universal is currently seeking a Receptionist at our local branch office ...

Location

United States , Ontario

Salary:

17.51 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High school diploma (or equivalent)
Three (3) - four (4) years of prior receptionist and/or Human Resources or related experience
Proven excellent customer service skills and ability to be flexible, a team player and interface professionally with all levels of internal and external customers
Demonstrated outstanding organizational skills required
ability to accurately maintain and organize large volumes of paperwork
Excellent verbal and written communication skills required with the ability to successfully interact at all levels of the organization while functioning as a team player
Excellent computer skills including Microsoft Office products, Internet and websites required
prior experience using HRIS automated systems a strong plus

Job Responsibility

Maintain front desk phone system to include answering incoming calls, responding to caller inquiries, directing calls as appropriate, and taking and giving accurate messages
Greet and direct visitors as appropriate based on purpose of their visit
Assist candidates with employment applications and other pre-employment paperwork as required or needed
Assist with personnel file maintenance following corporate HR guidelines
Assist with WinTeam data entry and file maintenance as directed by Human Resource staff
Assist with guard card license reporting processes for new hires and perform weekly guard card audit reports as directed by Human Resource staff
Maintain office supplies and organization of office in general
May assist Human Resource Coordinator to maintain uniform program, including measuring and ordering initial uniforms, tracking issuance to existing personnel, collection of uniforms, and request for issuance of uniform refunds
Assist with various administrative duties as assigned by the Branch Manager or Branch Staff

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company’s 401 (k) or Supplemental Income Plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

Front Desk Coordinator

We are seeking a dependable, organized, and customer-focused Front Desk Coordina...

Location

United States , Poway

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Associate's or Bachelor's degree preferred
2+ years of front desk, receptionist, administrative, or office coordination experience
Excellent verbal and written communication skills
Strong organizational and multitasking abilities
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
Professional demeanor with exceptional customer service skills
Ability to work independently while managing multiple priorities
Experience in a manufacturing, warehouse, or industrial environment is a plus

Job Responsibility

Welcome and assist visitors, vendors, and customers in a professional manner
Answer and route incoming phone calls and emails
Manage visitor check-in procedures and maintain visitor logs
Coordinate incoming and outgoing mail, packages, and deliveries
Order and maintain office and breakroom supplies
Schedule conference rooms and assist with meeting preparation
Provide administrative support to operations, human resources, and management teams
Assist with filing, data entry, document preparation, and record management
Maintain a clean, organized, and professional reception area
Support special projects and other administrative duties as assigned

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

Fulltime

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Receptionist / Human Resources Assistant

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