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Robert Half Logo Robert Half · Office Administration

Receptionist / Human Resources Assistant

United States, Rochester · Job Posted June 02, 2026
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Job Description

We are looking for an experienced and dependable Receptionist / Human Resources (HR) Assistant to support daily front-desk operations and essential HR activities in Rochester, New York. This Long-term Contract position is ideal for someone who enjoys balancing administrative coordination with employee-facing support in a fast-paced environment. The role will contribute to onboarding, personnel administration, and HR systems support while helping create a detail-oriented and welcoming workplace experience.

Job Responsibility

  • Welcome visitors, answer incoming calls, and manage front-office communication with professionalism and efficiency
  • Provide administrative support for human resources activities, including maintaining employee records and organizing personnel documentation
  • Coordinate onboarding tasks for new hires, such as preparing materials, scheduling meetings, and tracking completion of required steps
  • Assist with pre-employment screening processes and help ensure pre-employment requirements are completed accurately and on time
  • Enter, update, and verify employee information within HR information systems while maintaining data accuracy and confidentiality
  • Respond to routine employee questions and direct staff to appropriate HR resources for policy, process, and employment-related matters
  • Support employee relations efforts by helping document inquiries, schedule follow-ups, and maintain organized case files
  • Help manage HR administrative workflows related to system-based onboarding activities and other personnel support processes

Requirements

  • Experience supporting human resources administration in an office or corporate setting
  • Hands-on familiarity with HR information systems and maintaining accurate employee data
  • Knowledge of onboarding coordination and pre-employment administrative procedures
  • Experience assisting with background checks and related employment documentation
  • Ability to communicate professionally with employees, candidates, and visitors in person, by phone, and through email
  • Strong organizational skills with the ability to manage multiple priorities while maintaining attention to detail
  • Discretion and sound judgment when handling confidential employee and business information

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
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