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Robert Half Logo Robert Half · Office Administration

Receptionist/Front Office Administrator

United States, Jersey City · Job Posted January 16, 2026
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Job Description

We are looking for a Receptionist/Front Office Administrator to join our team on a contract-to-permanent basis in Jersey City, New Jersey. This role is ideal for an organized and proactive individual who thrives in a dynamic office environment. You will be responsible for handling various administrative tasks, maintaining office operations, and supporting team members effectively.

Job Responsibility

  • Communicate with vendors, contractors, and service providers to manage orders, delegate tasks, and ensure clear instructions
  • Process invoices promptly and accurately to maintain smooth financial operations
  • Monitor and replenish office and warehouse supplies by placing purchase orders as needed
  • Organize and track project timelines to ensure deadlines are met efficiently
  • Coordinate and oversee logistics for outgoing shipments to maintain seamless workflows
  • Accurately process client orders within designated timeframes to meet service expectations
  • Prepare correspondence and documents in alignment with the company’s standards and voice
  • Compile court-related documentation to address parking violations or citations following established protocols
  • Manage requirements gathering for assigned projects to support various operational needs
  • Obtain quotes and pricing information from vendors to assist in procurement decisions

Requirements

  • Proven experience in receptionist and front office administration roles
  • Strong organizational skills with the ability to manage inventory and restock supplies
  • Excellent customer service skills, including handling inquiries and resolving issues
  • Proficiency in coordinating events and managing logistics
  • Ability to handle inbound calls and email correspondence professionally
  • Experience in processing vendor invoices accurately and efficiently
  • Effective communication skills, both written and verbal
  • Familiarity with managing project timelines and requirements

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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