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We are looking for a Receptionist/Front Office Administrator to join our team on a contract-to-permanent basis in Jersey City, New Jersey. This role is ideal for an organized and proactive individual who thrives in a dynamic office environment. You will be responsible for handling various administrative tasks, maintaining office operations, and supporting team members effectively.
Job Responsibility:
Communicate with vendors, contractors, and service providers to manage orders, delegate tasks, and ensure clear instructions
Process invoices promptly and accurately to maintain smooth financial operations
Monitor and replenish office and warehouse supplies by placing purchase orders as needed
Organize and track project timelines to ensure deadlines are met efficiently
Coordinate and oversee logistics for outgoing shipments to maintain seamless workflows
Accurately process client orders within designated timeframes to meet service expectations
Prepare correspondence and documents in alignment with the company’s standards and voice
Compile court-related documentation to address parking violations or citations following established protocols
Manage requirements gathering for assigned projects to support various operational needs
Obtain quotes and pricing information from vendors to assist in procurement decisions
Requirements:
Proven experience in receptionist and front office administration roles
Strong organizational skills with the ability to manage inventory and restock supplies
Excellent customer service skills, including handling inquiries and resolving issues
Proficiency in coordinating events and managing logistics
Ability to handle inbound calls and email correspondence professionally
Experience in processing vendor invoices accurately and efficiently
Effective communication skills, both written and verbal
Familiarity with managing project timelines and requirements
What we offer:
medical, vision, dental, and life and disability insurance