Receptionist / Front Desk Coordinator – Medical Office Job at Robert Half (Vista)

Medical Front Desk Coordinator

We are seeking a friendly, organized, and patient-focused Medical Front Desk Coo...

Location

United States , San Leandro

Salary:

25.00 - 35.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in a medical receptionist, medical front desk, patient services, or healthcare administrative role
Experience with appointment scheduling, patient registration, insurance verification, and electronic medical records (EMR/EHR) systems
Strong customer service and communication skills with the ability to interact professionally with patients, providers, and staff
Proficiency with Microsoft Office Suite and healthcare software systems
Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced clinical environment

Job Responsibility

Greet patients, visitors, and vendors while providing professional and compassionate customer service in person and over the phone
Schedule, confirm, and manage patient appointments while maintaining provider calendars and coordinating patient flow
Verify insurance eligibility, collect patient demographics, obtain required documentation, and accurately update electronic medical records
Answer incoming calls, respond to patient inquiries, route messages appropriately, and assist with referrals, authorizations, and follow-up appointments
Process patient check-in and check-out procedures, collect copays, maintain accurate records, and support daily front office operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Bilingual Medical Front Desk Coordinator

Robert Half is seeking a polished and professional Bilingual Medical Front Desk ...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bilingual English/Spanish required
2+ years of medical receptionist or healthcare administrative experience
Experience with patient scheduling and insurance verification
Knowledge of EMR/EHR platforms
Strong communication, organizational, and multitasking abilities
Professional demeanor and commitment to patient satisfaction

Job Responsibility

Manage patient check-in and check-out processes
Schedule and coordinate appointments across multiple providers and departments
Verify insurance coverage, benefits, and patient demographics
Collect copays, update patient records, and maintain documentation
Respond to patient inquiries and provide a high level of customer service
Support providers and clinical staff with administrative functions
Maintain accurate medical records and ensure compliance with office procedures

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Medical Front Desk Receptionist

We are seeking a friendly, organized, and detail-oriented Medical Front Desk Rec...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
1+ years of receptionist, front desk, or administrative experience, preferably in a medical or healthcare setting
Familiarity with medical terminology, insurance verification, and electronic health records is preferred
Strong communication and interpersonal skills
Proficient in Microsoft Office and scheduling systems
Ability to manage multiple priorities with accuracy and professionalism

Job Responsibility

Greet patients and visitors in a professional and courteous manner
Answer and route incoming phone calls
Schedule, confirm, and update patient appointments
Verify patient information, insurance, and demographics
Check patients in and out accurately
Collect copays and process payments
Maintain patient records and ensure documentation is complete
Coordinate with clinical staff to support daily office operations
Handle general administrative duties such as filing, scanning, and data entry

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan
free online training

Medical Front Desk Receptionist

In healthcare, the front desk sets the tone for the entire patient experience. W...

Location

United States , Oceanside

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

One to three years of medical front desk or healthcare administrative experience
Knowledge of medical terminology and insurance processes
Experience with EMR systems and scheduling platforms
Strong organizational and multitasking skills
Excellent interpersonal and communication abilities

Job Responsibility

Welcome patients, manage check-in/check-out processes, and maintain a professional front office presence
Schedule appointments, verify insurance, and confirm patient information
Answer high-volume phone lines and address patient questions or concerns
Maintain and update electronic medical records (EMR) accurately
Collect co-pays and process payments in compliance with office policies
Coordinate with medical staff to ensure timely patient flow
Handle referrals, authorizations, and medical records requests
Ensure HIPAA compliance in all patient interactions and documentation
Assist with administrative tasks such as scanning, filing, and reporting

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Medical Front Desk Coordinator

Location

United States , Glen Burnie

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as a Front Desk Coordinator, Medical Receptionist, or in a similar role within the healthcare industry preferred
Strong interpersonal and communication skills
Detail-oriented with the ability to handle multiple tasks and prioritize effectively
Familiarity with medical terminology and practices is a plus
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and electronic health record (EHR) systems

Job Responsibility

Greet patients and visitors, providing a warm and welcoming atmosphere in the office or clinic
Schedule and confirm patient appointments, manage cancellations, and maintain accurate calendars for healthcare providers
Process patient intake forms, verify insurance information, and maintain electronic health records (EHR)
Answer and direct calls professionally, take detailed messages, and follow up with patients as needed
Liaise between patients, healthcare providers, and medical staff to ensure smooth operations
Ensure reception and waiting areas are clean, organized, and properly stocked with informational materials
Follow HIPAA regulations and office policies to maintain confidentiality and professionalism

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Medical Front Desk Specialist

We are looking for a detail-oriented Medical Front Desk Specialist to support da...

Location

United States , Eugene

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience working in a medical front office, clinic reception, or similar healthcare administrative setting
Ability to schedule patient appointments accurately while balancing changing priorities throughout the day
Working knowledge of patient check-in procedures and general receptionist responsibilities
Familiarity with basic medical terminology used in outpatient or clinical environments
Comfort using EHR systems and standard office software for data entry and record maintenance
Strong communication skills and a detail-oriented, patient-focused approach to front desk service

Job Responsibility

Welcome patients upon arrival, confirm appointment details, and guide them through the check-in process efficiently
Coordinate provider calendars by arranging, updating, and confirming patient appointments based on office needs
Manage front office communications by answering calls, responding to routine inquiries, and directing messages appropriately
Maintain accurate patient information in electronic health record systems and update documentation as needed
Support daily reception activities such as verifying basic intake details, preparing visit-related paperwork, and organizing records
Assist with administrative workflows that keep the medical office running smoothly and aligned with patient service expectations

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

Front Desk Coordinator / Executive Assistant

We are looking for an experienced and dependable Front Desk Coordinator / Execut...

Location

United States , Santa Monica

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
additional training in medical administration or a related field is preferred
Previous experience in a front desk, receptionist, or healthcare office role, ideally within a medical or dermatology setting
Comfortable using multi-line phone systems and handling a steady volume of inbound calls professionally
Working knowledge of electronic medical records platforms such as Epic or Cerner, along with standard scheduling tools
Strong interpersonal and communication skills with the ability to interact effectively with patients, providers, staff, and vendors
Excellent organizational skills, close attention to detail, and the ability to manage several tasks at once
Proficiency with Microsoft Office applications including Word, Excel, and Outlook
familiarity with Workday is a plus
Experience coordinating travel logistics and familiarity with dermatology terminology are considered advantageous

Job Responsibility

Welcome patients, guests, and callers courteously while creating an organized and reassuring front office experience
Maintain and update patient information in electronic medical record systems with a high degree of accuracy and confidentiality
Receive payments, collect co-pays, and follow established office procedures to complete front-desk financial transactions correctly
Keep the reception area neat, presentable, and supplied so the office remains ready for daily patient flow
Oversee the physician’s calendar by arranging appointments, coordinating meetings, and helping ensure time is allocated effectively
Work closely with office leadership to resolve scheduling issues and reduce conflicts across the daily agenda
Arrange business travel for the physician, including airfare, lodging, ground transportation, and detailed itineraries
Respond quickly to appointment changes, travel updates, and other time-sensitive administrative needs as they arise

What we offer

Medical Insurance
Dental Insurance
Vision Insurance
401K Retirement
Sick Time Off
Tuition Reimbursement

Fulltime

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily front office operat...

Location

United States , Cleveland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a receptionist, front desk, or medical office support role
Ability to handle a multi-line phone system and manage a high volume of inbound calls effectively
Familiarity with scheduling appointments and supporting patient registration processes
Strong verbal communication skills and a detail-oriented, service-oriented demeanor
Solid organizational skills with the ability to manage filing and routine administrative tasks accurately
Availability to start quickly and work onsite on a part-time schedule to begin.

Job Responsibility

Greet patients and visitors professionally, ensuring a positive and efficient front desk experience
Manage a multi-line phone system, respond to incoming calls, and direct inquiries to the appropriate staff members
Coordinate patient appointment scheduling, confirmations, and updates to help maintain an orderly daily calendar
Complete patient registration activities and verify information with accuracy and attention to detail
Maintain organized front office records by filing documents and keeping administrative materials up to date
Communicate clearly with patients, clinical staff, and internal team members to support smooth day-to-day operations.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

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Receptionist / Front Desk Coordinator – Medical Office

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