Receptionist / Front Desk Coordinator – Medical Office Job at Robert Half (Vista)

Medical Receptionist

We are looking for a detail-oriented Receptionist to join our team in San Franci...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Microsoft Office applications, including Word, Excel, and SharePoint
Strong verbal and written communication skills
Previous experience in a medical front office or administrative role preferred
Familiarity with patient scheduling and check-in processes
Basic understanding of medical terminology
Excellent organizational skills and attention to detail
Bilingual in Spanish or Chinese is a plus but not mandatory
Ability to work onsite in a collaborative and detail-oriented environment

Job Responsibility

Answer and direct incoming phone calls to the appropriate departments with efficiency and professionalism
Welcome and assist visitors, patients, and staff with a courteous and friendly demeanor
Manage the distribution of office supplies and maintain inventory at the front desk
Collaborate with colleagues to coordinate staggered lunch and break schedules
Ensure patient check-ins are handled promptly and accurately
Schedule appointments and maintain an organized calendar for patient visits
Utilize basic medical terminology to support front office operations
Support administrative needs, including filing and data entry
Assist in maintaining a clean and organized reception area

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Medical Front Desk Coordinator

Location

United States , Glen Burnie

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as a Front Desk Coordinator, Medical Receptionist, or in a similar role within the healthcare industry preferred
Strong interpersonal and communication skills
Detail-oriented with the ability to handle multiple tasks and prioritize effectively
Familiarity with medical terminology and practices is a plus
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and electronic health record (EHR) systems

Job Responsibility

Greet patients and visitors, providing a warm and welcoming atmosphere in the office or clinic
Schedule and confirm patient appointments, manage cancellations, and maintain accurate calendars for healthcare providers
Process patient intake forms, verify insurance information, and maintain electronic health records (EHR)
Answer and direct calls professionally, take detailed messages, and follow up with patients as needed
Liaise between patients, healthcare providers, and medical staff to ensure smooth operations
Ensure reception and waiting areas are clean, organized, and properly stocked with informational materials
Follow HIPAA regulations and office policies to maintain confidentiality and professionalism

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Medical Receptionist

We are looking for a dependable Medical Receptionist to support daily front offi...

Location

United States , Philadelphia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in a medical receptionist or medical front office position
Practical experience with patient intake, appointment coordination, and general reception workflows in a healthcare setting
Working knowledge of insurance verification, eligibility review, authorization processes, and co-payment collection
Familiarity with scheduling support for office appointments, radiology services, and surgical procedures
Strong communication, organization, and multitasking abilities in a fast-paced medical environment
Comfort using electronic medical records, office applications, and standard front desk technology
Basic understanding of medical terminology and patient-facing healthcare office procedures

Job Responsibility

Welcome patients courteously, guide them through arrival procedures, and ensure registration details are completed accurately
Arrange and update appointments for office visits, imaging services, and surgical procedures while coordinating changes across provider calendars
Confirm insurance benefits, eligibility status, and authorization requirements before scheduled services to help avoid delays
Receive co-payments and record transactions carefully in accordance with office procedures
Keep patient information organized and up to date within electronic records and front desk documentation systems
Communicate clearly with patients, physicians, radiology staff, and surgery scheduling contacts to support timely care coordination
Handle routine reception and administrative duties that contribute to smooth day-to-day operations in the medical office
Protect patient privacy and maintain a detail-oriented standard when managing records, conversations, and front desk interactions

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily front office operat...

Location

United States , Cleveland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a receptionist, front desk, or medical office support role
Ability to handle a multi-line phone system and manage a high volume of inbound calls effectively
Familiarity with scheduling appointments and supporting patient registration processes
Strong verbal communication skills and a detail-oriented, service-oriented demeanor
Solid organizational skills with the ability to manage filing and routine administrative tasks accurately
Availability to start quickly and work onsite on a part-time schedule to begin.

Job Responsibility

Greet patients and visitors professionally, ensuring a positive and efficient front desk experience
Manage a multi-line phone system, respond to incoming calls, and direct inquiries to the appropriate staff members
Coordinate patient appointment scheduling, confirmations, and updates to help maintain an orderly daily calendar
Complete patient registration activities and verify information with accuracy and attention to detail
Maintain organized front office records by filing documents and keeping administrative materials up to date
Communicate clearly with patients, clinical staff, and internal team members to support smooth day-to-day operations.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

Medical Receptionist

We are looking for a Medical Receptionist to support daily front-desk operations...

Location

United States , Hackensack

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience with patient scheduling in a medical office or similar healthcare front-desk setting
Working knowledge of medical front office procedures, including reception and patient check-in activities
Ability to handle receptionist duties with professionalism, discretion, and strong customer service skills
Familiarity with basic medical terminology used in a healthcare environment
Strong verbal communication skills and confidence interacting with patients, visitors, and internal staff
Comfortable completing administrative documentation accurately, including insurance and registration forms
Ability to multitask, stay organized, and manage a busy reception area effectively

Job Responsibility

Welcome patients, visitors, and clients with a courteous and attentive approach while guiding them to the appropriate staff member or department
Manage front-desk check-in activities and gather required information to ensure each visit begins efficiently
Help patients complete intake, registration, and insurance-related paperwork with accuracy and attention to detail
Answer incoming phone calls, respond to routine questions, and route calls to the correct team members when further assistance is needed
Schedule appointments and confirm key details such as updated contact information, registration changes, or new patient status
Explain what documents or information patients should bring to their visit so they are prepared at the time of arrival
Maintain organized patient-facing administrative processes that support smooth office flow and timely service
Communicate clearly with clinical and administrative teams to support patient access and front office coordination

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

Medical Receptionist

We are looking for a dependable Medical Receptionist to support a busy outpatien...

Location

United States , Dayton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in a medical receptionist, medical front office, or similar healthcare administrative role
Hands-on experience with patient scheduling, check-in procedures, and general receptionist responsibilities in a clinical environment
Ability to verify insurance information accurately and handle related paperwork with strong attention to detail
Familiarity with basic medical terminology and confidence working with outpatient patients and staff
Experience using electronic medical records or practice management systems, including NextGen preferred
Strong professionalism, dependable attendance, and the ability to communicate effectively with patients, providers, and team members

Job Responsibility

Welcome patients at the front desk, complete check-in activities, and ensure arrival information is communicated promptly to the appropriate care team
Coordinate patient appointments by managing the schedule accurately and helping maintain an efficient daily flow for the outpatient office
Confirm insurance details and collect required documentation so financial and administrative records are complete and up to date
Prepare, scan, fax, and organize patient-related forms and other office documents in accordance with clinic procedures
Support front-office operations by answering routine questions, assisting with intake materials, and providing courteous service throughout each visit
Use NextGen to access scheduling and patient information needed for registration and front-desk coordination
Work closely with other reception staff to maintain smooth coverage at the front desk and support overall office efficiency

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Front Desk Coordinator

We are looking for a detail-oriented and organized Front Desk Coordinator to joi...

Location

United States , Fairfax

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years' experience in receptionist or front desk roles
Proficiency in managing multi-line phone systems and switchboard operations
Strong interpersonal and communication skills with the ability to engage effectively with diverse individuals
Must be people oriented and have a welcoming attitude
Proficient in using Microsoft Office applications, including Word, Excel, and Outlook
Ability to maintain a welcoming and detail-oriented demeanor at all times
Strong communication skills, both written and verbal

Job Responsibility

Greet visitors and clients warmly and assist them with inquiries or directions
Manage a multi-line phone system, answering inbound calls promptly and courteously
Coordinate concierge services to meet the needs of guests and staff
Perform filing and maintain accurate records to ensure efficient document management
Provide support in medical front office tasks, including scheduling and patient coordination
Maintain the front desk area, ensuring it is organized and welcoming
Utilize Microsoft Office tools to create and manage documents, spreadsheets, and correspondence
Handle switchboard operations effectively, managing calls across multiple lines
Deliver outstanding customer service by addressing concerns and resolving issues promptly
Assist with general administrative tasks as needed to support overall operations

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Front Desk Coordinator

We are looking for a detail-oriented and organized Front Desk Coordinator to joi...

Location

United States , McLean

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years' experience in receptionist or front desk roles is required
Proficiency in managing multi-line phone systems and switchboard operations
Strong interpersonal and communication skills with the ability to engage effectively with diverse individuals
Must be people oriented and have a welcoming attitude
Proficient in using Microsoft Office applications, including Word, Excel, and Outlook
Excellent computer skills
previous experience using Google and Slack
Ability to maintain a welcoming and detail-oriented demeanor at all times
Strong communication skills, both written and verbal

Job Responsibility

Greet visitors and clients warmly and assist them with inquiries or directions
Manage a multi-line phone system, answering inbound calls promptly and courteously
Coordinate concierge services to meet the needs of guests and staff
Perform filing and maintain accurate records to ensure efficient document management
Provide support in medical front office tasks, including scheduling and patient coordination
Maintain the front desk area, ensuring it is organized and welcoming
Utilize Microsoft Office tools to create and manage documents, spreadsheets, and correspondence
Handle switchboard operations effectively, managing calls across multiple lines
Deliver outstanding customer service by addressing concerns and resolving issues promptly
Assist with general administrative tasks as needed to support overall operations

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

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Receptionist / Front Desk Coordinator – Medical Office

Job Description

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