Receptionist/Administrative Assistant Job at Robert Half (Tucson)

Receptionist/Administrative Assistant

Robert Half

Location:
United States , Tucson

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a detail-oriented and personable Receptionist/Administrative Assistant to join our team in Tucson, Arizona. This Contract to permanent position offers an opportunity to contribute to the smooth operations of our office by providing exceptional administrative support and ensuring a welcoming environment for visitors and staff. The ideal candidate will excel at multitasking and bring a proactive approach to daily responsibilities.

Job Responsibility:

Welcome and assist visitors, clients, and guests while maintaining a detail-oriented and inviting reception area
Manage incoming and outgoing mail and packages, including coordinating courier services when necessary
Monitor and replenish office and kitchen supply inventory, ensuring stock levels are adequate
Perform administrative tasks such as data entry, filing, scanning, photocopying, and document organization
Schedule appointments, meetings, and maintain calendars to support smooth operations
Prepare correspondence, reports, and expense reimbursements as needed
Arrange travel plans including flights, accommodations, and transportation for brokers, demonstrating strong organizational skills
Maintain cleanliness and organization of front desk and common office areas
Provide additional clerical and operational support as required to ensure efficient daily functions

Requirements:

Experience managing receptionist duties, including greeting visitors and handling multi-line phone systems
Proficiency in answering inbound calls and managing switchboards with up to 10 lines
Skilled in data entry, filing, and maintaining organized records
Familiarity with Microsoft Excel for administrative tasks
Strong ability to multitask and prioritize assignments effectively
Excellent communication and interpersonal skills to interact professionally with staff and clients
Previous experience coordinating travel arrangements is highly preferred
Detail-oriented with a proactive approach to maintaining office operations

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
March 01, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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