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Receptionist / Administrative Assistant

https://www.randstad.com Logo

Randstad

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Location:
Canada , Montreal

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

55000.00 - 60000.00 CAD / Year
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Job Description:

Are you an administrative professional looking for your next challenge? Are you interested in working for a small yet established, family run, commercial real estate company with prominent clients? The ideal candidate will be detail oriented, proactive and capable of having several projects on the go. Our client, located in Notre-Dame-de-Grâce, Quebec, is looking for a dynamic, efficient, and reliable Receptionist/Administrative Assistant to join their close-knit team. If you thrive in a fast-paced environment where your initiative directly impacts day-to-day operations, we want to meet you.

Job Responsibility:

  • Manage incoming calls and emails
  • route inquiries and follow up with a professional and helpful demeanor
  • Coordinate and track tenant service calls and maintenance requests in collaboration with the Property Manager
  • Prepare, verify and execute cheque deposits
  • Prepare letters for mailing
  • Filing and scanning documents
  • Maintain inventory of office supplies
  • Prepare landscaping and snow removal contracts
  • maintain up-to-date files for tenant cleaning and ventilation contracts
  • Data entry for financial transactions
  • Perform other administrative tasks as needed

Requirements:

  • Bilingual in both French and English
  • 5+ years of experience in an administrative or receptionist role
  • Strong knowledge of Microsoft suite (specifically Excel)
  • Detail-oriented, proactive, and able to multitask effectively
  • Team player who is willing to jump in and assist outside of core role when needed

Nice to have:

  • Real Estate industry experience is a significant asset
  • Knowledge of Yardi systems a bonus
What we offer:
  • Full time, permanent position (100% in office with a 9am-5pm schedule)
  • Working for a reputable, family-run company with four decades of success in the Montreal market
  • Competitive salary, based on experience
  • 3 weeks paid vacation
  • Flexible sick day allocation
  • Be part of a small, supportive team where every member’s contribution is visible and valued

Additional Information:

Job Posted:
March 01, 2026

Expiration:
April 25, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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