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Robert Half Logo Robert Half · Office Administration

Receptionist & Administrative Assistant

United States, El Segundo · Job Posted July 04, 2026
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Job Description

Client is seeking a dependable, highly organized Part-Time Receptionist & Administrative Assistant to support daily office operations and provide administrative support to the executive leadership team. This role serves as the front line of the organization while also handling essential administrative, HR, and financial support functions to keep the office running smoothly.

Job Responsibility

  • Serve as the primary point of contact for all inbound and outbound calls
  • Greet visitors and manage front desk coverage
  • Coordinate meeting rooms and assist with event scheduling
  • Provide administrative support to the CEO, President, and COO
  • Schedule meetings, appointments, and company events
  • Prepare, update, and manage executive business cards and materials
  • Assist with travel requests and itinerary coordination
  • Process expense reports and employee reimbursements
  • Enter financial data and assist with basic accounting tracking
  • Handle purchasing requests and vendor coordination
  • Coordinate employee onboarding and offboarding
  • Support new hire orientation and training logistics
  • Maintain personnel files and administrative HR documentation
  • Manage shipping and receiving
  • Maintain filing systems and office records
  • Order and track office supplies
  • Support preparation of event and promotional materials
  • Provide general office and administrative support as needed

Requirements

  • 2+ years in an administrative, receptionist, or office support role
  • Strong organizational and time-management skills
  • Professional phone etiquette and customer service abilities
  • Experience handling confidential and sensitive information
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Ability to multitask in a fast-paced professional office

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
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