Receptionist / Administration Intern Jobs

CLSA

Location:
United Kingdom, London

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Kepler Cheuvreux is a leading independent European financial services company that specialises in Research, Execution, Fixed Income and Credit, Structured Solutions, Corporate Finance, and Asset Management. The Group employs over 650 people and is present in 14 major financial centres in Europe, the US, and the Middle East.

Job Responsibility:

Answering the mainline in a timely manner, responding or referring inquiries. Transferring calls, taking messages where necessary
Welcome visitors and clients by greeting them and showing them to the meeting room
Setting-up meeting rooms for external and internal events
Schedule external & internal meetings, VC’s & conference calls, confirming meeting details and send calendar invites, as well as assist with the preparation of meeting materials and agendas as of when needed
Team admin support for all office including photocopying, scanning, binding presentations
Book and arrange UK & international couriers, keeping a log of all jobs
Handle incoming and outgoing correspondence, including post, parcels and invoices
Maintaining stationary supplies and fridges are fully stocked, ensuring stock spreadsheet is updated accordingly
Helping the HR/Administration Manager with the daily business and recurring tasks such as maintenance, waste management, safety, and fire equipment inspections, coordinating with external vendors
Reviewing & processing expense claims, ensuring claims are in line with Company policy
Receiving and processing incoming invoices (by post and email) and monitoring of accounts payable inbox
Raise purchase orders in a timely manner, ensuring all information is accurate including cost centres, bank details, dates, and address
Responding to supplier payment queries, sending remittance advice when necessary
Create and issue building access badges whilst liaising with building security to activate / deactivate passes
Ad-hoc support to the HR / Administration Manager
Create permits for upcoming engineers for works being carried out on the floor

Requirements:

You must be based in London and allowed to work in the UK
You are either a student with at least 2-3 years of post-secondary education or an early-career professional seeking their first opportunity
Excellent communication skills
Ideally previously worked within a Financial Institution or Professional services organisation
Good level of Excel
Good working knowledge of Outlook, Word and Powerpoint

Additional Information:

Job Posted:
December 07, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Receptionist / Administration Intern