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Receptionist / Administration Intern

United Kingdom, London · Job Posted December 07, 2025
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Job Description

Kepler Cheuvreux is a leading independent European financial services company that specialises in Research, Execution, Fixed Income and Credit, Structured Solutions, Corporate Finance, and Asset Management. The Group employs over 650 people and is present in 14 major financial centres in Europe, the US, and the Middle East.

Job Responsibility

  • Answering the mainline in a timely manner, responding or referring inquiries. Transferring calls, taking messages where necessary
  • Welcome visitors and clients by greeting them and showing them to the meeting room
  • Setting-up meeting rooms for external and internal events
  • Schedule external & internal meetings, VC’s & conference calls, confirming meeting details and send calendar invites, as well as assist with the preparation of meeting materials and agendas as of when needed
  • Team admin support for all office including photocopying, scanning, binding presentations
  • Book and arrange UK & international couriers, keeping a log of all jobs
  • Handle incoming and outgoing correspondence, including post, parcels and invoices
  • Maintaining stationary supplies and fridges are fully stocked, ensuring stock spreadsheet is updated accordingly
  • Helping the HR/Administration Manager with the daily business and recurring tasks such as maintenance, waste management, safety, and fire equipment inspections, coordinating with external vendors
  • Reviewing & processing expense claims, ensuring claims are in line with Company policy
  • Receiving and processing incoming invoices (by post and email) and monitoring of accounts payable inbox
  • Raise purchase orders in a timely manner, ensuring all information is accurate including cost centres, bank details, dates, and address
  • Responding to supplier payment queries, sending remittance advice when necessary
  • Create and issue building access badges whilst liaising with building security to activate / deactivate passes
  • Ad-hoc support to the HR / Administration Manager
  • Create permits for upcoming engineers for works being carried out on the floor

Requirements

  • You must be based in London and allowed to work in the UK
  • You are either a student with at least 2-3 years of post-secondary education or an early-career professional seeking their first opportunity
  • Excellent communication skills
  • Ideally previously worked within a Financial Institution or Professional services organisation
  • Good level of Excel
  • Good working knowledge of Outlook, Word and Powerpoint
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