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International School of Bergamo Logo International School of Bergamo · Office Administration

Reception & School Office Administrator

Portugal, Cascais · Job Posted July 05, 2026
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Job Description

As the first point of contact for King’s College School, Cascais, you will play a vital role in representing the school’s values and excellence. You will provide high-quality administrative support and ensure a welcoming, safe, and efficient environment for students, parents, staff, and visitors.

Job Responsibility

  • Serve as the first point of contact for students, parents, staff, and visitors, ensuring a professional and welcoming reception experience
  • Manage the front desk, telephone switchboard, general enquiries, and incoming correspondence
  • Maintain accurate student attendance records and support the management of daily school operations
  • Provide administrative support to the Academic Office, including the preparation, filing, and maintenance of student records and school documentation
  • Assist with academic administration processes, including reports, school communications, schedules, and examinations, as required
  • Support admissions activities, school events, meetings, and other administrative initiatives
  • Maintain visitor records, issue access badges, and contribute to safeguarding, health, and safety procedures
  • Ensure the reception area and administrative processes operate efficiently and reflect the school's high standards of service

Requirements

  • Fluency in English and Portuguese, both written and spoken
  • Previous experience in a receptionist, administrative, school office, or customer-facing role
  • Experience supporting academic administration, student services, or educational operations is highly desirable
  • Strong organisational skills with excellent attention to detail and the ability to manage confidential information
  • Proficiency in Microsoft Office and confidence in learning new systems and databases
  • Excellent interpersonal and communication skills, with a professional and service-oriented approach
  • Ability to manage multiple priorities, work independently, and collaborate effectively with different stakeholders
  • Positive, proactive, and adaptable mindset, with a genuine commitment to supporting the school community

Nice to have

Experience supporting academic administration, student services, or educational operations is highly desirable

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