Reception - Onboarding Specialist Job at Allied Universal® (Des Moines)

Onboarding Specialist

Be the First Face of Opportunity – Join Allied Universal as an Onboarding Specia...

Location

United States , Des Moines

Salary:

18.00 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Prior work experience in a professional administrative environment
Able to focus and multi-task in a busy environment
Ability to successfully handle stressful situations in a calm and professional manner
Effective management skills
able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Job Responsibility

Lead and proctor New Employee Orientation (NEO) sessions
Prepare orientation materials (welcome packets, equipment, and supplies)
Verify hiring documents and complete Form I-9 requirements
Administer drug tests and ensure compliance steps are completed
Manage onboarding tasks in systems like iCIMS and WinTeam
Enter employee information, direct deposit, and compliance codes
Ensure all training and onboarding steps are fully completed
Support front desk reception duties: Greet and assist visitors and candidates
Answer phones and direct inquiries
Maintain a professional and organized office environment

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company’s 401(k) plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

Senior E-Invoicing Specialist

We are seeking a proactive and driven Senior E-Invoicing Specialist to manage th...

Location

Portugal , Lisbon; Coimbra

Salary:

Not provided

Airbus

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Finance, Business, Information Technology, or related field required
Business Analyst profile
Exceptional stakeholder management and communication skills, capable of interacting effectively with suppliers, IT, and internal leadership
3+ years related experience required
Proven ability to work in fast paced business and system relationship model
English is a must

Job Responsibility

E-Invoicing Program Management & Deployment - Primary responsibility. Act as the primary contact point and subject matter expert for the new e-invoicing platforms, specifically Taulia and Air Supply
Serve as the strong interface between the Accounts Payable function, Financial Systems teams, Procurement, and various other stakeholders to support the implementation and ongoing operation of e-invoicing solutions
Guide and support suppliers through the onboarding process for the new e-invoicing tools, leading introductory meetings and coordinating follow-up actions in collaboration with the Procurement function
Provide expert guidance to suppliers for troubleshooting or answering questions related to the functionality and usage of the new e-invoicing tools
Support the AP team leaders who seek to onboard a supplier onto one of the approved invoice reception channels
Responsible for the onboarding drumbeat (tracking and scheduling) and ensuring the smooth set-up of the supplier deployment process
AP Project Support
Support major Accounts Payable projects as a dedicated resource, ensuring project deadlines are met
Collaborate with stakeholders (e.g., AP operations, IT, Procurement) to understand operational needs and contribute to the successful deployment and stabilization of new systems and features related to invoice processing
Prepare and coordinate the monthly meeting presentations for the Head of Accounts Payable, summarizing project status, supplier adoption metrics, and key performance indicators

What we offer

Diverse career opportunities within Airbus European core countries or in other regions around the world
A hybrid working model, allowing you to combine onsite and offsite work
A modern office, well connected to public transportation
A motivated and fun crew to grow and build and shape the GBS together
An intense and exciting onboarding experience

Fulltime

Client Onboarding Senior Specialist

The purpose of this position is to assist with clients onboarding under directio...

Location

India , Hyderabad

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Bachelor’s degree in accounting, Economics or IT
Fluent in English
Detail oriented, analytical and inquisitive
Possess team spirit and take initiative to act without waiting for direction (when appropriate)
Possess some professional experience in accounting (~2 years)
Experience with accounting systems in a similar role (gathering user requirements, enhancement requests, working on systems implementations, working on financial data migration, training) will be an advantage
A first experience in eFront FrontInvest Alternatives (FIA) solution would be a plus.

Job Responsibility

Assist with clients onboarding under direction of the Platform Delivery Team lead
Play a key role in the clients onboarding from legacy asset servicers/internal systems to AlterDomus applications landscape
Coordinate planning and set up meetings to gain an understanding of stakeholders and ensure exhaustive collection of data and client requirements
Analyze client’s historical data – structural, transactional, and accounting
Coordinate the preparation, execution & reconciliation data imports based on outputs from previous systems
Contribute and ensure day-to-day follow-up of migrations, work closely with Platform Delivery Team lead to escalate any issues or concerns when necessary
Coordinate post migration meetings & proper reception of deliverables
Ensure clients facing teams' adoption of the new set up, by providing training and monitoring the user’s acceptance
Act as a first level of support when needed
Have a vested interest in the success of the migrations and ensure that benefits are being realized as part of the project

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

New

Onboarding Operations Specialist

Twilio is seeking an Onboarding Operations Specialist (L1) to join our global On...

Location

Colombia

Salary:

Not provided

Stytch

Expiration Date

Until further notice

Requirements

Ability to work effectively in a remote environment, demonstrating strong time management, self-discipline, and communication skills
Availability to work Monday-Friday, 8:00 AM – 5:00 PM CT or 9:00 AM – 6:00 PM CT
1-2 years of experience in an operations and customer facing role, with exposure to cross-functional collaboration
Strong ability to prioritize tasks, manage workloads efficiently, and meet SLAs
Excellent verbal and written communication skills, with strong attention to detail in document review and risk assessment
A customer-centric mindset, with a commitment to delivering high-quality support and ensuring a seamless experience
Problem-solving mindset, with the ability to assess situations, think critically, and make sound decisions
Quick adaptability to new systems, workflows, and evolving business needs
A collaborative team mindset, with the ability to work both independently and cross-functionally
Self-motivated, receptive to feedback, and committed to continuous improvement

Job Responsibility

Review verification submissions for compliance, conduct KYC checks, verify brand legitimacy, and analyze digital footprints to prevent fraud
Perform QA on AI-generated decisions and agent-resolved submissions to ensure accuracy, consistency, and compliance with verification standards
Analyze verification processes and appeals to detect patterns, optimize workflows, and mitigate risks
Handle escalations for complex verification cases, working with internal teams to resolve issues efficiently
Collaborate with internal teams to streamline onboarding, improve compliance enforcement, and align on best practices
Maintain process documentation, contribute to best practices, and support team efficiency
Support a positive, high-performing team culture by sharing insights and collaborating with colleagues
Wear the Customer’s Shoes – Provide prompt, high-quality support via email, Slack, and ServiceNow
Draw the Owl – Investigate verification issues, assess inefficiencies, and develop solutions to improve workflows
Ruthlessly Prioritize – Manage high-volume inquiries, meet SLAs, and effectively balance multiple priorities

What we offer

competitive pay
generous time off
ample parental and wellness leave
healthcare
a retirement savings program

Fulltime

Customer & Donor Services Team Lead

The Customer & Donor Services Team Lead provides superior service to customers, ...

Location

United States , Albuquerque

Salary:

25.53 USD / Hour

Faith Comes By Hearing

Expiration Date

Until further notice

Requirements

Minimum 3–4 years of experience in customer service, donor services, or administrative support, preferably in a nonprofit or ministry environment
Demonstrated experience providing leadership or lead-level responsibility within a team setting
Strong interpersonal skills with a heart for serving donors, churches, and ministry partners
Proven ability to handle sensitive and confidential information with discretion
Proficiency in CRM systems (Salesforce preferred) and financial/order systems (NetSuite preferred)
Strong organizational skills with ability to manage multiple priorities and meet deadlines
Excellent written and verbal communication skills with a professional and gracious phone presence
Proficiency in Microsoft Office applications including Word, Excel, Outlook, and Calendars
Detail-oriented with strong analytical and problem-solving abilities

Job Responsibility

Provide day-to-day leadership, guidance, and support to the Customer/Donor Services team, fostering a culture of excellence, hospitality, accuracy, and exceptional service
Serve as the primary point of coordination for scheduling, coverage, and workflow for the Customer/Donor Services team
Model exceptional donor and customer care through direct engagement via phone, email, and in-person interactions
Assist with onboarding, training, and ongoing coaching of Customer/Donor Services team members
Ensure consistent application of service standards, policies, and procedures
Ensure timely and gracious handling of incoming calls, emails, and inquiries related to donations, products, ministry programs, and general information
Support donors, churches, pastors, and ministry partners by answering questions, resolving issues, offering prayer when appropriate, and connecting individuals to Donor Engagement representatives as needed
Serve as escalation point for complex or sensitive customer/donor service matters
Ensure accurate documentation of donor and customer interactions in Salesforce and NetSuite
Serve as the primary administrator for the Every Church Every Village program

Fulltime

Office Administrator

We are seeking a highly organized, proactive, and detail-oriented Office Adminis...

Location

Saudi Arabia , Riyadh

Salary:

Not provided

LivaNova

Expiration Date

Until further notice

Requirements

Proven experience as an Office Administrator, Administrative Specialist, or similar role
Fluent in both Arabic and English
Excellent organizational and multitasking abilities
Strong written and verbal communication skills
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other office management tools
Ability to handle sensitive information with confidentiality and professionalism
Problem-solving mindset with attention to detail
Willingness and ability to work a flexible schedule when necessary
Proven track record of demonstrating knowledge and understanding of compliance topics
Bachelor's degree from an accredited university or college (or a high school diploma)

Job Responsibility

Provide office leadership and administrative support to the team
Perform wide variety of administrative support activities, which require the handling of business-sensitive and confidential information
Manage day-to-day office operations and ensure a well-organized and professional environment
Coordinate and oversee administrative tasks such as scheduling, office supplies, mail handling, and record-keeping
In coordination with HR, management of employment contracts through the online portal, management and maintenance of employees Visa/work permits
Monthly payroll process management in coordination with HR and Finance
Supervise and support administrative staff and office reception as needed
Act as the primary point of contact for office vendors, service providers, and building management
Maintain and manage office budgets, expenses, and petty cash
Assist with onboarding new employees, including workstation setup and orientation

Fulltime

Workplace Experience Specialist

We are seeking a dynamic Workplace Experience professional to oversee the daily ...

Location

United States , San Francisco

Salary:

60500.00 - 74700.00 USD / Year

Braze

Expiration Date

Until further notice

Requirements

3-4 years of experience in Workplace role
Experience in change management, administration and vendor management
Experience working with building management
Demonstrated success in a fast-paced, rapidly growing organization with an ability to manage competing priorities
Experience with office moves and build-outs
Experience working in offices and workplace experience for a hybrid workforce, delivering creative solutions to engage a distributed workforce
Data-driven with a mindset of continual improvement
Demonstrated success in building strong relationships cross-functionally
A strong communicator
Passion for best-in-class workplace experience and customer service

Job Responsibility

Oversee workplace site operations, managing various programs (e.g., food, snacks, mail, and packages) to deliver a seamless day-to-day employee experience
Serve as the primary point of contact for local receptionist
Maintain a welcoming and well-organized reception area
Deliver exceptional customer service to all who enter the San Francisco office
Monitor and respond to workplace service tickets
Oversee desk management, collaborating with the Workplace Experience team to support hybrid working arrangements
Lead the new hire onboarding experience locally
Collaborate on the development and implementation of workplace initiatives, policies, processes, and tools
Build and maintain strong relationships with key business partners
Engage proactively with leadership and employees, leveraging data to understand and support the evolving needs of the San Francisco team

What we offer

Competitive compensation that may include equity
Retirement and Employee Stock Purchase Plans
Flexible paid time off
Comprehensive benefit plans covering medical, dental, vision, life, and disability
Family services that include fertility benefits and equal paid parental leave
Professional development supported by formal career pathing, learning platforms, and a yearly learning stipend
A curated in-office employee experience
Opportunities to give back to your community
Employee Resource Groups that provide supportive communities within Braze

Fulltime

Specialist, HR Services

This role is essential in supporting the HR Services team across APEC by managin...

Location

Singapore

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Diploma or Degree in Human Resources, Business Administration, or a related field
2+ years of experience in an HR support or specialist role
Demonstrated passion for taking care of associates, providing excellent services, and ensuring the best associate lifecycle experience

Job Responsibility

Oversee the daily functioning of the office to ensure smooth operations and address any issues that arise promptly
Manage inventory and procurement of office supplies, such as stationery and pantry items, to ensure availability and cost-efficiency
Coordinate with other offices to update the office directory monthly to ensure accurate contact information for all associates
Assist in the recruitment and onboarding process, including scheduling interviews, preparing documentation, and supporting orientation activities
Handles all HR administrative matters relating to internships, including but not limited to
preparing monthly interns allowance report for payroll, leave records, etc.
Prepare and distribute the weekly office newsletter to keep associates informed about company updates, events, and announcements
Prepare and draft internal communications, such as memos, emails, and announcements
Assist in the organizing office events and activities to promote associate engagement and a positive work environment
Process invoices from vendors, ensuring timely payment and accurate record-keeping

Fulltime

Reception - Onboarding Specialist

Allied Universal®

Location:
United States , Des Moines

Category:
Human Resources

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
April 16, 2026

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Job Description:

Job Responsibility:

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Nice to have:

Additional Information:

Job Posted:April 16, 2026

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Job Posted:
April 16, 2026