Reception & Office Support Specialist Job at Office Angels (London)

Office Administrator

We are seeking a highly organized, proactive, and detail-oriented Office Adminis...

Location

Saudi Arabia , Riyadh

Salary:

Not provided

LivaNova

Expiration Date

Until further notice

Requirements

Proven experience as an Office Administrator, Administrative Specialist, or similar role
Fluent in both Arabic and English
Excellent organizational and multitasking abilities
Strong written and verbal communication skills
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other office management tools
Ability to handle sensitive information with confidentiality and professionalism
Problem-solving mindset with attention to detail
Willingness and ability to work a flexible schedule when necessary
Proven track record of demonstrating knowledge and understanding of compliance topics
Bachelor's degree from an accredited university or college (or a high school diploma)

Job Responsibility

Provide office leadership and administrative support to the team
Perform wide variety of administrative support activities, which require the handling of business-sensitive and confidential information
Manage day-to-day office operations and ensure a well-organized and professional environment
Coordinate and oversee administrative tasks such as scheduling, office supplies, mail handling, and record-keeping
In coordination with HR, management of employment contracts through the online portal, management and maintenance of employees Visa/work permits
Monthly payroll process management in coordination with HR and Finance
Supervise and support administrative staff and office reception as needed
Act as the primary point of contact for office vendors, service providers, and building management
Maintain and manage office budgets, expenses, and petty cash
Assist with onboarding new employees, including workstation setup and orientation

Fulltime

Office Admin Specialist

The Office Administration Specialist serves as the first impression of the compa...

Location

United States , Louisville

Salary:

Not provided

Atria Senior Living

Expiration Date

Until further notice

Requirements

High School diploma or General Education Degree (GED) required
associate or bachelor’s degree preferred
Must successfully complete all Atria specified training programs
Two (2) or more years of previous office experience
phone system experience preferred
Excellent verbal and written communication skills
Strong customer service skills
Basic computer skills required including experience using Microsoft Office and Excel
Demonstrated ability to learn and utilize technology, including phone systems and mailing and shipping processes

Job Responsibility

Answer and route all incoming phone calls
Greet and route all visitors to the appropriate parties
Create, track, retrieve and cancel Visitor and Employee access badges
Manage anniversary badges for employees
Maintain receptionist policies and procedures
Serve as back-up if necessary for all mail room functions
Serve as the primary point of contact for all facility related issues
Maintain current floor plans for Support Center
Support the coordination of internal office moves involving employees, furniture, and computers
Order office and mail room supplies

What we offer

Competitive Pay
Paid Holidays & PTO
Comprehensive Health Plans
Career Advancement Opportunities
Tuition Reimbursement
Employee Loyalty Rewards Program
Retirement Savings Plan with Employer Match
Rewards & Recognition
Health & Safety

Fulltime

New

Workplace Experience Support Specialist

We are looking for an organized and customer-focused Workplace Experience Suppor...

Location

United States , St. Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a receptionist or administrative support role
Strong communication and interpersonal skills
Proficiency in using office software, including PDF tools and scheduling applications
Ability to multitask and prioritize tasks effectively in a fast-paced environment
Detail-oriented with excellent organizational abilities
Familiarity with workplace policies and procedures
High school diploma or equivalent
additional certifications are a plus

Job Responsibility

Serve as the first point of contact by welcoming visitors and addressing inquiries with professionalism and courtesy
Manage incoming calls and emails, routing them to the appropriate departments efficiently
Maintain a clean and organized reception area to reflect a positive company image
Coordinate and schedule meetings, ensuring all logistical arrangements are handled seamlessly
Assist with workplace operations, including ordering supplies and managing inventory
Support event planning and execution for office gatherings and team-building activities
Collaborate with internal teams to address facility-related needs and concerns
Ensure compliance with workplace policies and procedures in daily operations
Provide administrative support to various departments as needed
Monitor and report workplace trends to help improve employee and visitor experiences

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Business Development Specialist

The Business Development Specialist, DC Office will support and develop the offi...

Location

United States , Washington, DC

Salary:

85000.00 - 100000.00 USD / Year

Baker McKenzie Italy

Expiration Date

Until further notice

Requirements

A bachelor's degree is required, preferably in marketing, communications, marketing, business, or a related field
Strong experience in marketing, or another relevant field preferably in a professional services environment and with partners/senior executives
Excellent written and spoken communication and presentation skills
able to lead high-level client calls and present to senior stakeholders and partners
Self-motivated and independent, able to work with minimum supervision
Well-developed and sophisticated organization, communication, and interpersonal skills, with a proven ability to relate to and gain the confidence of people at all levels within an organization
Able to build strong relationships and work in a collaborative environment
Organized, detail-oriented with strong project management skills
Able to work on multiple tasks with competing deadlines
Proficient in using Outlook, Microsoft Word, Excel, PowerPoint, Adobe Acrobat, or similar

Job Responsibility

Firm Profiling and Events: Work with the North America Business Development (NA BD) team, NA Clients team, industry and practice groups, events team, and others to develop, organize, coordinate and execute seminars, receptions, and special events taking place in the local market
Create and manage critical dates and timelines concerning local events and sponsorships
Draft and manage all internal and external communications for programs, liaise with the NA Communications team
Oversee maintenance of the office's client mailing list
External Engagements: Evaluate key sponsorships and networking opportunities with professional organizations and associations in the local market
Coordinate all deliverables associated with office-identified key sponsorships
Leverage the Firm's involvement to strengthen client relationships, and create client and attorney connections across the organizations
Business Development: Support the Washington, DC office by working independently and with the NA BD team to identify new business opportunities
Work with the industry and practice groups to develop cross-selling opportunities with key clients, and to implement strategies to capture those opportunities
Client Relationship Management: Work with the Clients team to support strategic client development projects, including the Firm's global client programs, and regional targeting initiatives

What we offer

medical
dental
vision
401(k) based on number of hours worked
bonus eligible

Fulltime

Admin officer

We've got a great opportunity for a long term temp role within the Medway Nation...

Location

United Kingdom , Chatham; Medway

Salary:

12.21 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Administrative support experience
Commitment to equality and inclusion
Understanding of sensitive/confidential information handling
Ability to deal with people in crisis, distress, or displaying inappropriate/aggressive behaviour

Job Responsibility

Set up and maintain accurate people on probation and victim information on relevant approved databases
Ensure effective administration of referrals to and relationships between offender management, victims, interventions, service providers and external agencies
Prepare, maintain and collate case and other records, files and management information
Receive and distribute information and communications
Provide cover for an effective and efficient reception and telephone enquiry service
Act as single point of contact within unit for specialist area of work
Deal fairly, effectively and firmly with a range of people on probation
Make practical arrangements for the implementation of the Sentence Plan
Carry out enforcement administration
Issue petty cash/vouchers/warrants for travel costs

What we offer

Guaranteed interview for veterans or spouses/partners of military personnel who meet essential criteria
Guaranteed interview for candidates with a disability who meet essential criteria

Fulltime

Courtroom Specialist

We are looking for an organized and detail-oriented Courtroom Specialist to join...

Location

United States , Fort Lauderdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative assistance or a similar role
Strong proficiency in answering inbound calls and managing communications
Ability to perform accurate data entry and maintain organized records
Familiarity with receptionist duties, including managing visitor interactions
Excellent organizational skills to oversee administrative office functions
Strong attention to detail and the ability to handle sensitive information
Proficient in using office software and tools for documentation and reporting
Effective communication and interpersonal skills to work collaboratively with others

Job Responsibility

Manage and maintain courtroom schedules, ensuring all proceedings are accurately documented
Handle inbound calls, providing clear and thorough communication to address inquiries
Perform data entry tasks with precision to maintain accurate records and databases
Oversee reception duties, including greeting visitors and directing them appropriately
Coordinate administrative office activities to support courtroom staff and operations
Compile and organize legal documents and correspondence for courtroom use
Monitor and update files to ensure compliance with legal and organizational standards
Collaborate with team members to address operational challenges and streamline processes
Prepare reports and summaries based on courtroom activities and administrative functions
Assist with other administrative tasks as needed to support the courtroom environment

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Customer & Donor Services Team Lead

The Customer & Donor Services Team Lead provides superior service to customers, ...

Location

United States , Albuquerque

Salary:

25.53 USD / Hour

Faith Comes By Hearing

Expiration Date

Until further notice

Requirements

Minimum 3–4 years of experience in customer service, donor services, or administrative support, preferably in a nonprofit or ministry environment
Demonstrated experience providing leadership or lead-level responsibility within a team setting
Strong interpersonal skills with a heart for serving donors, churches, and ministry partners
Proven ability to handle sensitive and confidential information with discretion
Proficiency in CRM systems (Salesforce preferred) and financial/order systems (NetSuite preferred)
Strong organizational skills with ability to manage multiple priorities and meet deadlines
Excellent written and verbal communication skills with a professional and gracious phone presence
Proficiency in Microsoft Office applications including Word, Excel, Outlook, and Calendars
Detail-oriented with strong analytical and problem-solving abilities

Job Responsibility

Provide day-to-day leadership, guidance, and support to the Customer/Donor Services team, fostering a culture of excellence, hospitality, accuracy, and exceptional service
Serve as the primary point of coordination for scheduling, coverage, and workflow for the Customer/Donor Services team
Model exceptional donor and customer care through direct engagement via phone, email, and in-person interactions
Assist with onboarding, training, and ongoing coaching of Customer/Donor Services team members
Ensure consistent application of service standards, policies, and procedures
Ensure timely and gracious handling of incoming calls, emails, and inquiries related to donations, products, ministry programs, and general information
Support donors, churches, pastors, and ministry partners by answering questions, resolving issues, offering prayer when appropriate, and connecting individuals to Donor Engagement representatives as needed
Serve as escalation point for complex or sensitive customer/donor service matters
Ensure accurate documentation of donor and customer interactions in Salesforce and NetSuite
Serve as the primary administrator for the Every Church Every Village program

Fulltime

Workplace Experience Support Specialist

Position: Workplace Experience Support Specialist / Location Service Specialist ...

Location

United States , Cleveland

Salary:

22.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma
Ability to communicate both verbally and in writing with diverse audiences
Advanced Microsoft Office skills
Strong grammar and proofreading knowledge and experience
Ability to prepare chats graphics and tables etc.
Ability to manage multiple tasks and projects
Basic to intermediate knowledge of lighting HVAC and plumbing
Able to lift up to 40 lbs.
Able to stand on your feet for extended periods of time
Must be punctual and able to adapt to changing schedules

Job Responsibility

Plans with Location Services Manager or Supervisor then executes under minimal to no direction the completion of Location Services projects such as moves repairs cleaning conference room preparation meeting and event coordination and ensuring pantries are adequately supplied
Will also perform daily walk throughs of the location and follow up on maintenance issues raised by the Location Services Manager or Supervisor or others within the location
Will coordinate with vendors and building management on life/safety and repair items
Will escalate and provide status to the Location Services Supervisor or Manager when necessary
Looks to streamline and improve inefficient processes in order to successfully manage ordering and maintaining inventory
Purchases and maintains inventory of facilities/janitorial supplies and equipment by monitoring inventory and reordering materials before depletion
Determines if supplies should be purchased directly from an approved vendor or put out to bid
Maintains vendor relationships processes payments and meets with Location Services Supervisor or Manager to track and analyze total spend as it relates to the budget
When performing daily walk throughs take note of possible issues and investigate cost efficient ways to upgrade or replace failed/failing building systems water lines/electric lines/lighting/HVAC
Determine trends from frequent requests and advise Location Services Supervisor or Manager of necessary projects which would be cost beneficial to the Firm

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Reception & Office Support Specialist

Office Angels

Location:
United Kingdom , London

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 28, 2025

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:March 28, 2025

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