Reception & Office Space Coordinator Job at Office Angels (Ashford)

Office Coordinator

Join a powerhouse in the Australian construction industry! This is your chance t...

Location

Australia , Sydney

Salary:

80000.00 - 90000.00 AUD / Year

Randstad

Expiration Date

July 04, 2026

Requirements

Previous experience as an Office Administrator, Office Coordinator, Receptionist, Team Assistant, Personal Assistant or Executive Assistant
Previous experience with MS Office
A keen eye for detail and a passion for getting things right
Organised, proactive, and ready to take on new challenges

Job Responsibility

Being the friendly face of the office, welcoming guests in a warm manner
Taking the lead on booking domestic flights and accommodation
Providing calendar management to executives within the business
Assisting the team by coordinating meeting rooms and ensuring every space is set up
Bringing the team together by planning fun office events and social celebrations
Being the go to for facilities and workspace needs, ensuring everything is functional

What we offer

Be part of a fun team that celebrates each other's success
Enjoy FREE parking onsite in Alexandria
Prime Alexandria location, with easy access to shops, cafes, and transport
Enhance your career with endless growth opportunities
Enjoy access to a Gym and Wellness Advisor onsite
Receive an extra days leave each month, totalling an extra 12 days per year

Fulltime

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Senior Office Coordinator

We are looking for an experienced Senior Office Coordinator to join our team in ...

Location

United States , Madison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative office management or a related role
Strong organizational skills with the ability to manage multiple tasks simultaneously
Excellent communication and interpersonal skills for effective interaction with clients, staff, and vendors
Familiarity with reception and mailroom operations, including sorting and delivery processes
Ability to supervise and lead a team effectively
Proficiency in managing inventory and coordinating with vendors
Adept at using office software and tools for administrative tasks
Attention to detail and a proactive approach to problem-solving

Job Responsibility

Supervise reception and mailroom staff to ensure efficient operations and high-quality service
Manage reception desk activities, including greeting and directing visitors and handling inbound telephone calls
Organize and maintain office supplies, lobby areas, and common spaces to ensure a well-maintained and orderly appearance
Oversee mailroom operations, including the receipt, sorting, and timely delivery of mail
Coordinate with vendors to manage inventory and ensure timely replenishment of office supplies
Support the Executive Administrator in maintaining general office operations and executing special projects
Perform administrative and research tasks to assist various departments as needed
Monitor and improve processes related to office support functions for enhanced efficiency
Serve as an ambassador for the organization by fostering positive interactions with clients and guests

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Office Coordinator

We are looking for an experienced Office Coordinator to support daily operations...

Location

United States , West Palm Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in an office coordination, reception, or administrative support position
Strong verbal and written communication skills with the ability to interact effectively with employees, executives, clients, and visitors
Demonstrated ability to stay organized, manage competing priorities, and follow through on multiple tasks in a fast-paced setting
Working knowledge of Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook
Experience coordinating calendars, travel arrangements, reservations, and general office logistics
Basic technical aptitude with the ability to assist with routine office equipment or technology issues
Sound judgment, a detail-oriented approach, and discretion when working with confidential or sensitive information
Prior experience in a finance, investment, private equity, or similarly detail-oriented corporate environment is preferred

Job Responsibility

Welcome guests, clients, and business partners in a courteous manner and help create a positive on-site experience from arrival through departure
Oversee meeting space calendars, coordinate room availability, and manage visitor registration through building security procedures
Collect incoming deliveries from the lobby and ensure packages, meals, and materials reach the appropriate recipients promptly
Track office supply levels, place replenishment orders, and help maintain a tidy, stocked, and functional workplace
Liaise with building contacts and external service providers to address facility needs, maintenance requests, and office support services
Provide day-to-day administrative assistance by organizing meetings, preparing documents, handling calendars, and managing sensitive information carefully
Arrange travel plans and support meeting logistics, including scheduling, catering coordination, and room setup for internal and external events
Serve as backup support for executive assistance needs when primary coverage is unavailable
Maintain awareness of office equipment status, keep technology inventories up to date, and assist with basic troubleshooting when issues arise
Support visiting clients and investors with concierge-style assistance, including transportation coordination, accommodation support, and local recommendations

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

Administrative Office Coordinator

BVK is seeking a reliable, organized, and personable Administrative Office Coord...

Location

United States , Milwaukee

Salary:

Not provided

bvk

Expiration Date

Until further notice

Requirements

2+ years of experience in an office coordination, receptionist, or similar administrative role
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), with the ability to quickly learn new tools and systems
Strong written and verbal communication skills, with the ability to interact professionally with clients, vendors, and team members
Professional demeanor with a polished presence appropriate for a client-facing environment
Reliable, punctual, and comfortable working on-site five days per week

Job Responsibility

Manage phone coverage and provide front desk support as needed, including assisting visitors and handling general inquiries
Prepare correspondence, reports, and presentations using Microsoft Office (Word, Excel, PowerPoint, Outlook)
Coordinate mail distribution and perform clerical and administrative tasks with accuracy and discretion
Provide day-to-day administrative support to senior leaders while supporting broader team needs, including calendar coordination, meeting preparation, and logistical support
Support Human Resources and administrative functions with document organization, light data entry, and internal communications
Serve as the first point of contact for visitors, clients, and deliveries, delivering a welcoming and professional experience while maintaining a polished reception area
Oversee conference room scheduling and prepare meeting spaces for clients and internal meetings
Coordinate with building management, vendors, and service providers for facilities-related needs
Support kitchen operations, including organization, supply, and snack restocking, and overall upkeep
Manage daily office opening and closing routines

Fulltime

Office Coordinator

Our client is seeking a proactive and highly organized Office Coordinator to sup...

Location

United States , New York

Salary:

75000.00 - 100000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

5+ years of experience in office coordination, reception, or administrative roles
finance or professional services preferred
Strong communication skills and a friendly, dependable presence
Highly organized with strong attention to detail and the ability to multitask
Proactive problem‑solver with strong initiative and follow‑through
Comfortable working at the front desk and representing the office professionally
Interest in growing into a broader administrative or EA role over time
Proficient in Microsoft Office
Degree preferred

Job Responsibility

Serve as the first point of contact for the office, greeting visitors and ensuring a welcoming environment
Manage conference room coordination including setup and breakdown before and after meetings
Handle incoming and outgoing mail, deliveries, and FedEx preparation
Maintain organized reception, pantry, and communal spaces
ensure supplies and groceries are stocked
Coordinate with facilities and vendors regarding repairs, cleaning, and maintenance needs
Prepare DocuSign packets for team members
assist with business card ordering
Maintain and update contacts across multiple platforms
Support event planning including team outings and the annual holiday gathering

What we offer

Medical, dental, and vision benefits for employees and dependents
Generous PTO package
401(k) plan
discretionary bonus

Fulltime

Office Coordinator

Gupta Media is seeking an Office Coordinator for our new Boston Headquarters. Th...

Location

United States , Boston

Salary:

50000.00 - 55000.00 USD / Year

Gupta Media

Expiration Date

Until further notice

Requirements

Work efficiently and independently with a high level of professionalism
Coordinate effectively with partners, the agency, clients, and vendors
Maintain strong attention to detail
Prioritize and manage multiple tasks simultaneously
Communicate clearly and effectively, both verbally and in writing
Demonstrate an understanding of the industry and its standards
Bring a self-starter mindset, internal motivation, and a passion for startup culture
Candidates must be authorized to work in the US for at least 3 years

Job Responsibility

Meet and greet staff, clients, partners, and visitors
Manage visitor coordination, including adding guests to the building log and providing directions when needed
Handle incoming calls — screening, forwarding, and sharing messages as appropriate
Manage all incoming mail and packages (USPS, FedEx, UPS, and couriers)
Support the delivery and stocking of supplies in the Cafe and staff support areas
Ensure conference rooms in the reception area and office are prepared for use, and help maintain clean and organized spaces throughout the reception, café, common areas, and pantries
Assist with planning, coordinating, and setting up internal and client-facing events, including meetings, presentations, and office gatherings
Provide support as needed to our executive administrator and management team
Coordinate office facilities and maintenance requests
Take on additional responsibilities as assigned

What we offer

health, dental, vision, and pet insurance
Flexible and Dependent Care Savings Accounts
a 401(k) with up to 5% Safe Harbor contributions
paid time off
paid family leave
commuting and wellness stipends
opportunities for professional development and career growth
annual bonus plan based on the company's performance

Fulltime

Office Coordinator

We are looking for an experienced Office Coordinator to support daily operations...

Location

United States , Washington, District of Columbia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
Ability to create and deliver presentations using PowerPoint
Basic knowledge of household tools such as screwdrivers, drills, wrenches, and hammers
Strong organizational skills with the ability to prioritize tasks and meet deadlines
Capability to work independently with minimal supervision while ensuring high-quality results
Experience with vendor management and maintaining vendor relationships
Excellent interpersonal skills for managing reception duties and coordinating meetings
Familiarity with operating office equipment, including photocopiers and other standard tools

Job Responsibility

Ensure all kitchens, postage areas, copier stations, and general office supply areas are fully stocked on a daily basis
Maintain cleanliness and organization in shared spaces, including kitchens, copier areas, and common rooms not maintained by building staff
Monitor inventory levels for office supplies and place orders for coffee, vending, and other essentials with prior approval
Coordinate and assist with meeting setups, including preparing conference rooms for external visitors and special events
Serve as a member of the organization's Safety and Security team, contributing to workplace safety initiatives
Facilitate the distribution of daily mail and packages to staff in a timely manner
Provide backup support to the Senior Office Coordinator, including welcoming visitors and ensuring meeting spaces are ready
Assist in planning and organizing company-wide events and activities
Fulfill special assignments or tasks as directed by management
Perform additional duties as required to support office operations

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Front Desk & Office Coordinator

Location

United States , El Segundo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate's or Bachelor’s degree
Excellent verbal and written communication skills across various platforms
Proven ability to pick up new technologies
Proficient with Microsoft Office (emphasis on Word, PowerPoint, and Excel)
Ability to work on-site in El Segundo 5 days a week

Job Responsibility

Run our reception desk/front office, including: Greet and create a welcoming front-office experience for staff, visitors, and our community
Greet and direct vendors and freight deliveries
Answer phone calls
Enforce guest sign-in procedures and facilitate the HQ tour
Office/Administrative: Assist with various office administration tasks (filing, supply ordering, restocking, inventory, and supplies organization)
Ensure the office space is organized and well-stocked
Order food and supplies for meetings and team events
Assist People Operations (HR) with onsite event logistics, recruitment scheduling, and candidate experience
Assist the Operations team with ad-hoc office, administrative, or analytics tasks
Shipping & Receiving: Receive mail and deliveries, and track items in our inventory software

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

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Reception & Office Space Coordinator

Job Description

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