Reception & Office Space Coordinator Job at Office Angels (Ashford)

Office Coordinator

Our client is seeking a proactive and highly organized Office Coordinator to sup...

Location

United States , New York

Salary:

75000.00 - 100000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

5+ years of experience in office coordination, reception, or administrative roles
finance or professional services preferred
Strong communication skills and a friendly, dependable presence
Highly organized with strong attention to detail and the ability to multitask
Proactive problem‑solver with strong initiative and follow‑through
Comfortable working at the front desk and representing the office professionally
Interest in growing into a broader administrative or EA role over time
Proficient in Microsoft Office
Degree preferred

Job Responsibility

Serve as the first point of contact for the office, greeting visitors and ensuring a welcoming environment
Manage conference room coordination including setup and breakdown before and after meetings
Handle incoming and outgoing mail, deliveries, and FedEx preparation
Maintain organized reception, pantry, and communal spaces
ensure supplies and groceries are stocked
Coordinate with facilities and vendors regarding repairs, cleaning, and maintenance needs
Prepare DocuSign packets for team members
assist with business card ordering
Maintain and update contacts across multiple platforms
Support event planning including team outings and the annual holiday gathering

What we offer

Medical, dental, and vision benefits for employees and dependents
Generous PTO package
401(k) plan
discretionary bonus

Fulltime

Office Coordinator

You will serve as the first point of contact for Facilities in the Dublin office...

Location

Ireland , Dublin

Salary:

Not provided

Waystone Governance Ltd.

Expiration Date

Until further notice

Requirements

Proficient in MS Office
Experience with CRM platform & managing invoices through finance platform Yooz or similar software packages
Written and spoken English as a Mother tongue
Ability to write routine reports and correspondence

Job Responsibility

Manage any issues that arise at reception
Ensure meeting room calendars are prepared with no conflicts & required catering is arranged
Ensure meeting rooms are set up, tidy and catering is arranged
Act as reception coverage when office coordinator is out of office or on lunch
Maintain office security by following safety procedures and controlling access via the reception desk
Provide operational administration support for vendor documentation
Ensure accurate recording and processing of all invoices
Assist on key operational initiatives such as office expansions, moves & integrations
Assist with space planning, coordinating desk moves and maintaining seating plans
Assist in keeping Health & safety guidelines up to date

Fulltime

Front Desk Coordinator

The main function of this role is to oversee and manage front desk operations in...

Location

United States , Grand Rapids

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High School Diploma, General Education Degree or equivalent
Prior experience in a Front Desk Coordinator role or similar
Capability to perform Receptionist Duties such as greeting and directing guests, answering phone inquiries, and handling requests or complaints in a detail-oriented manner
Excellent knowledge of Microsoft Office, particularly Word and Excel
Strong communication and interpersonal skills
Good organizational and multitasking abilities
Problem-solving skills
Ability to handle stress and stay calm under various circumstances
Willingness to work in shifts as needed
Customer service-oriented attitude

Job Responsibility

Coordinating and managing all front desk activities
Efficiently handling incoming calls and directing them to the appropriate parties
Organizing and scheduling meetings and events as needed
Ensuring the facility is well-organized and maintained
Handling the space organization to make sure it's used efficiently
Acting as the first point of contact for visitors and clients
Ensuring seamless communication and coordination between different teams
Managing the reception area to ensure effective telephone and mail communications both internally and externally to maintain a detail-oriented image

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Receptionist & Office Coordinator

As part of the launch of our new Asia Pacific Regional Training Academy in Bangk...

Location

Thailand , Bangkok

Salary:

Not provided

Teoxane

Expiration Date

Until further notice

Requirements

Previous experience in reception, office coordination, training, events, customer service, or administrative roles
Strong interpersonal and communication skills
Highly organized with the ability to multitask and prioritize effectively
Proficiency in Microsoft Office (Outlook, Teams, Word, Excel)
Self-motivated, proactive, and able to work independently
Excellent command of English (spoken and written) and Thai

Job Responsibility

Welcome and assist visitors, clients, Training delegates and external partners
Manage visitor and delegate registration, access badges, and orientation (Wi‑Fi, room directions)
Handle incoming phone calls, deliveries, mail, and general inquiries
Maintain a clean, organized, and professional reception area
Monitor and replenish office supplies (stationery, pantry items, hygiene products)
Manage relationships with local vendors, suppliers, and service providers
Coordinate maintenance and facility requests with external contractors
Ensure meeting rooms and common spaces are tidy, equipped, and ready for use
Support the purchase of materials for internal events (supplies, signage, branded items, catering)
Assist with logistics for meetings, workshops, and office events

Office Assistant

The Office Assistant at Take-Two Interactive plays a critical role in ensuring a...

Location

France , Paris

Salary:

Not provided

Take-Two Interactive Software, Inc.

Expiration Date

Until further notice

Requirements

1-2 years experience in a Reception, Office Assistant or Office Administration role
Proficiency in Microsoft Office suite
Business proficiency in English and French

Job Responsibility

Manage reception and ensure the offices are adequately prepared with a professional outlook to welcome staff and visitors
Managing access for visitors and vendors
Provide excellent and timely administrative support to all employees
To support with any tasks required by site specific departments
Manage local and international post and couriers, coordinate any courier request and delivery with employee/recipient
Oversee the meeting room diary and conduct regular checks to ensure the meeting room is kept clean, tidy and ready for meetings
Carry out any special requests as required
Responsible for updates and maintenance of the reception playbook on a regular basis
Maintain office vendor list, coordinate reactive and proactive maintenance works
Support with contract administration

What we offer

healthcare insurance for high-quality medical and dental care that covers hospitalization, optical care, alternative medicine, and flu vaccines
Per Obligatoire pension plan
50% reimbursement for public transport commuting
company-funded meal vouchers
540 € annual fitness reimbursement
24/7 mental wellbeing support
an Employee Stock Purchase Plan with 15% discount
charitable donation matching and volunteer leave
25 days of annual leave and extra company holidays, and Reduction of Working Time (RTT)

Fulltime

Ramco Innovations Administrative Assistant

This position is responsible for the professional and efficient management of vi...

Location

United States , West Des Moines

Salary:

Not provided

Sukup Manufacturing

Expiration Date

Until further notice

Requirements

High attention to detail
Must be able to multi-task on a daily basis
High School Diploma or general education degree (GED)
Read and comprehend Basic English
Excellent planning and organizational skills
Must have legible handwriting, Typing and data entry skills
Self-motivated, results-oriented, organized, energetic, and capable of staying cool under pressure from multiple ongoing projects
Ability to use Microsoft Excel and Word
Demonstrate effective written, verbal and communication skills
Must be a team player

Job Responsibility

Answer incoming phone calls and perform general reception duties, including greeting visitors and directing inquiries to the appropriate departments
Manage and maintain office facilities, including workspace allocation, equipment, and supplies
Assist the VP of Operations to coordinate office maintenance, repairs, and improvements
Oversee office logistics, including space planning, seating arrangements, and relocations
Manage office supplies inventory, procurement, and vendor relationships
Oversee office-related mail, shipping, and receiving operations
Provide front-line support to Maple Members, ensuring inquiries are addressed promptly or directed to the appropriate departments
Coordinate office events, meetings, and conferences, including scheduling, room setup, and catering arrangements
Maintain inventory in shared break spaces, ensuring areas are stocked, organized, and prepared for daily use and special events
Maintain accurate administrative records and databases, including filing systems and contact lists

Office Manager & Global Events Coordinator

This is a key dual role focused on maintaining a high-quality office environment...

Location

Italy , Milan; Turin

Salary:

Not provided

Tripadvisor

Expiration Date

Until further notice

Requirements

Minimum of 5+ years of professional experience in Office Management
Minimum of 5+ years of experience in event planning, specifically managing large-scale corporate or executive-level events, and coordinating remote teams
Fluent in both English and Italian (written and verbal)
Willingness to travel regularly (e.g., once every month or two) to the Turin office
Proven ability to work autonomously and proactively, taking initiative to improve processes and solve problems within established policies

Job Responsibility

Daily Office Operations (Milan): Work in partnership with the existing Office Manager to oversee the reception area, ensure all office spaces (meeting rooms, common areas) are organized and welcoming, and manage incoming/outgoing mail
Vendor Coordination: Support the coordination with various vendors and service providers (maintenance, cleaning, catering) and ensure office supplies, food, and equipment are consistently stocked
Turin Office Referent: Act as the dedicated Office Experience coordinator for the Turin office (approx. 40 people), traveling regularly (e.g., once every month or two) to maintain standards and resolve local issues promptly
Employee Well-being: Plan and execute internal employee activities, including team-building events, afterworks, well-being initiatives, and manage employee gifts
Administration: Assist with essential administrative tasks, including invoice processing and purchase justifications
Executive Event Execution: Serve as the key operational partner to the Associate Director for the hands-on organization and execution of major global corporate events
Event Portfolio: Provide support for high-stakes events such as Annual Management Seminars, Top Managers Seminars (3-4 times/year), and the Global Convention (once every 2 years)
Logistics & Planning: Oversee the planning, scheduling, vendor coordination, and crucial on-site logistics for large-scale executive events
Cross-Functional Collaboration: Coordinate closely with departments like HR and IT for event and onboarding logistics (travels, equipment, badges, business cards)

What we offer

An awesome team
A permanent contract
Flexible working environment (1 days home office per week)
Competitive fixed salary
Lunch vouchers available for each working day
International teams and a multicultural environment spanning 10 offices across Europe
Highly inclusive working environment
Lifestyle benefits that can be used to reimburse expenses related to physical and leisure activities, family support, travel etc
Continuous learning and development programs
Free access to the Calm app

Fulltime

Office Manager

geCKo Materials is seeking a highly organized and detail-oriented Office Manager...

Location

United States

Salary:

Not provided

geCKo Materials

Expiration Date

Until further notice

Requirements

Proven experience as an Office Manager or Administrative Assistant
Excellent organizational and time management skills
Strong communication skills, both written and verbal
Proficiency in Google Office Suite (Mail, Sheets, Slides and Forms) plus Microsoft Office Suite (Word, Excel, Outlook)
Proficiency with QuickBooks (online version)
billing, invoicing, payments
ADP TotalSource and/or Workforce Now
payroll, case portal, reports, onboarding, and eVerify
Detail-oriented with a strong ability to prioritize task
Associates degree (or equivalent experience) and 4 years of related experience

Job Responsibility

Coordinate calendars and schedule meetings with the CEO
Answer and manage customer and supplier email correspondence
Prepare and distribute documents, reports, and presentations
Maintain office filing systems, both physical and electronic
Coordinate office supply orders and inventory management
Facilitate document reviews with outside counsel
Maintain office cleanliness and appearance, coordinate facility maintenance with the Head of Engineering
Manage office equipment, including troubleshooting basic technical issues
Support visitor management and reception area
Coordinate office layout and space utilization with the Head of Engineering

What we offer

Health
Vision
Dental
401k
Paid volunteering opportunities

Reception & Office Space Coordinator

Office Angels

Location:
United Kingdom , Ashford

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
November 21, 2025

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