Reception & Office Space Coordinator Job at Office Angels (Ashford)

Front Desk Coordinator

The main function of this role is to oversee and manage front desk operations in...

Location

United States , Grand Rapids

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High School Diploma, General Education Degree or equivalent
Prior experience in a Front Desk Coordinator role or similar
Capability to perform Receptionist Duties such as greeting and directing guests, answering phone inquiries, and handling requests or complaints in a detail-oriented manner
Excellent knowledge of Microsoft Office, particularly Word and Excel
Strong communication and interpersonal skills
Good organizational and multitasking abilities
Problem-solving skills
Ability to handle stress and stay calm under various circumstances
Willingness to work in shifts as needed
Customer service-oriented attitude

Job Responsibility

Coordinating and managing all front desk activities
Efficiently handling incoming calls and directing them to the appropriate parties
Organizing and scheduling meetings and events as needed
Ensuring the facility is well-organized and maintained
Handling the space organization to make sure it's used efficiently
Acting as the first point of contact for visitors and clients
Ensuring seamless communication and coordination between different teams
Managing the reception area to ensure effective telephone and mail communications both internally and externally to maintain a detail-oriented image

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

New

Office Manager

The Office Manager is the first point of contact for the Fountain Valley Califor...

Location

United States , Fountain Valley

Salary:

32.00 - 35.00 USD / Hour

Antech Diagnostics

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business administration, Hospitality Management, Office Administration, Facilities Management, or a related field
2+ years of experience in office management, facilities coordination, workplace operations, or executive administration
Strong understanding of office systems, space planning, and facilities coordination
Working knowledge of health and safety regulations, workplace compliance, and environmental sustainability practices
Familiarity with budget tracking, vendor contracts, and invoice reconciliation
Proficiency with Microsoft Office, Teams
Exceptional communication and interpersonal skills
Highly organized and detail-oriented with strong problem-solving skills
Event coordination and project management abilities
Tech-savvy, with the ability to troubleshoot meeting room AV setups or coordinate IT support

Job Responsibility

Reception and guest coordination
Onboarding new Associates to the workplace
Space management and furniture/amenity planning
Meeting coordination
Office-specific communications
Event planning and catering management
Partnership on Associate engagement and cultural initiatives
Incoming + outgoing mail and package handling
Order, stock, maintain office supplies
Manage kitchen and pantry offerings, equipment, and supplies

What we offer

Paid Time Off & Holidays
Medical, Dental, Vision
Basic Life & Supplemental Life
Short and Long Term Disability
Flexible Spending Accounts/Health Savings Accounts
Paid Parental Leave
401(k) with company match
Tuition/Continuing Education Reimbursement
Life Assistance Program
Pet Care Discounts

Fulltime

Office Manager

geCKo Materials is seeking a highly organized and detail-oriented Office Manager...

Location

United States

Salary:

Not provided

geCKo Materials

Expiration Date

Until further notice

Requirements

Proven experience as an Office Manager or Administrative Assistant
Excellent organizational and time management skills
Strong communication skills, both written and verbal
Proficiency in Google Office Suite (Mail, Sheets, Slides and Forms) plus Microsoft Office Suite (Word, Excel, Outlook)
Proficiency with QuickBooks (online version)
billing, invoicing, payments
ADP TotalSource and/or Workforce Now
payroll, case portal, reports, onboarding, and eVerify
Detail-oriented with a strong ability to prioritize task
Associates degree (or equivalent experience) and 4 years of related experience

Job Responsibility

Coordinate calendars and schedule meetings with the CEO
Answer and manage customer and supplier email correspondence
Prepare and distribute documents, reports, and presentations
Maintain office filing systems, both physical and electronic
Coordinate office supply orders and inventory management
Facilitate document reviews with outside counsel
Maintain office cleanliness and appearance, coordinate facility maintenance with the Head of Engineering
Manage office equipment, including troubleshooting basic technical issues
Support visitor management and reception area
Coordinate office layout and space utilization with the Head of Engineering

What we offer

Health
Vision
Dental
401k
Paid volunteering opportunities

New

Front Desk Administrative Assistant

Our client is seeking a polished and welcoming Front Desk Administrative Assista...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in hospitality, office coordination, or administrative support
Highly proficient in Microsoft Word, Excel and PowerPoint
A hospitality-first mindset with exceptional interpersonal and communication skills
High attention to detail with the ability to multi-task in a fast-paced environment
Strong organizational skills and proactive, service-oriented approach

Job Responsibility

Front Desk & Visitor Management: Greet and check in visitors, maintain a polished reception area, manage incoming calls, and ensure all guests receive a warm and professional experience
Office Operations: Oversee daily office needs including ordering and replenishing supplies, coordinating mail and package deliveries, maintaining shared spaces, and ensuring the office remains organized and presentable
Meeting & Event Support: Manage conference room scheduling, prep meeting spaces, coordinate catering, assist with team events, and support office gatherings to ensure smooth execution
Employee Experience: Assist with new hire onboarding by preparing workspaces, coordinating access, and supporting culture‑related initiatives and internal events
Administrative Support: Handle expense reports, prepare documents and correspondence, book travel arrangements, and support leadership with general administrative tasks as needed
Vendor & Facilities Coordination: Serve as the point of contact for building management, external vendors, and service providers to address facility needs and office maintenance
Technology & Troubleshooting: Provide basic support for office technology, including conference room equipment and Wi‑Fi issues, escalating to IT partners when needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Office Assistant

We are looking for a detail-oriented and efficient Office Assistant to join our ...

Location

United States , McLean

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of one year of experience in an administrative or receptionist role
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
Strong communication skills and the ability to interact effectively with clients, visitors, and team members
Ability to maintain a well-groomed and detail-oriented appearance in accordance with business attire standards
Detail-oriented with excellent organizational skills to manage multiple tasks effectively
Positive and achievement-oriented personality, with a proactive approach to problem-solving
Ability to work independently and as part of a team in a fast-paced environment
Familiarity with office management practices and administrative procedures

Job Responsibility

Greet visitors and clients with a friendly and attentive demeanor, ensuring they feel welcomed and attended to
Manage incoming calls and emails, directing them to the appropriate departments or individuals
Utilize Microsoft Office Suite to create, edit, and manage documents, spreadsheets, and presentations
Maintain a clean and organized reception area and office space
Provide administrative support such as scheduling meetings, organizing files, and handling correspondence
Assist with office supplies inventory and coordinate replenishment as needed
Ensure adherence to business dress code standards at all times
Collaborate with team members to ensure smooth daily operations and address any challenges promptly
Coordinate parking arrangements and provide directions to visitors when necessary

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Workplace Experience Coordinator

We are looking for a dynamic Workplace Experience Coordinator to join our team o...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in customer service, hospitality, or office administration roles
Familiarity with A/V technology and ability to troubleshoot basic connectivity issues
Strong interpersonal and communication skills, both written and verbal
Ability to manage multiple tasks efficiently and maintain attention to detail
Comfortable working in a fast-paced environment and adapting to various responsibilities
Knowledge of local points of interest and ability to provide concierge-style recommendations
Proficiency in using email, multi-browser platforms, and office technology
Previous experience in reception, catering, or conference room setups is preferred

Job Responsibility

Deliver outstanding customer service to both internal and external clients, focusing on creating a welcoming and detail-oriented experience
Support front-of-house operations, including reception duties, catering setups, room transitions, and general office functions
Conduct daily walkthroughs of office and meeting spaces to ensure cleanliness, organization, and readiness for upcoming events
Provide basic technology assistance and troubleshoot A/V equipment to facilitate seamless meeting experiences
Collaborate with the Workplace Team to address guest inquiries and provide solutions for office or meeting room technology needs
Maintain accurate communication with team members regarding updates, client needs, and business activities
Offer local knowledge about the office, building amenities, transportation, and nearby attractions to enhance guest experience
Cross-train in Welcome Desk functions and assist with administrative tasks as needed
Ensure compliance with safety, security, and health protocols, including maintaining accurate records
Contribute to regular reporting and office documentation to support operational efficiency

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in company 401(k) plan

Bilingual Spanish Receptionist

A well-established company in Fallbrook is seeking a friendly and professional B...

Location

United States , Fallbrook

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate degree preferred
Fluency in both Spanish and English (written and verbal) is mandatory
2+ years of front desk, receptionist, or customer service experience
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and office equipment
Strong organizational abilities, a professional attitude, and excellent multitasking skills

Job Responsibility

Greet and assist visitors and manage a multi-line phone system to direct calls to the appropriate departments
Maintain front desk organization, ensuring a clean and functional reception area
Coordinate schedules and meeting spaces as needed for office activities
Assist with data entry, file maintenance, and distributing mail or office supplies
Translate documents and correspondence from English to Spanish or vice versa, as needed
Support other departments with administrative tasks such as preparing correspondence and tracking information
Provide a professional, welcoming demeanor in both Spanish and English to ensure all guests feel supported
Handle inquiries from clients and team members effectively and promptly

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Front Desk Coordinator

We are offering a long term contract employment opportunity for a Front Desk Coo...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in Administrative Assistance
Proficiency in answering a multi-line phone system
Exceptional Customer Service skills
Ability to perform accurate Data Entry tasks
Strong Interpersonal Skills for effective communication
Proficiency in Microsoft Excel
Familiarity with Microsoft Outlook
Proficient with Microsoft Word
Experience in Organizing Files effectively and efficiently

Job Responsibility

Act as the first point of contact for all incoming calls, directing them appropriately
Ensuring the cleanliness and presentation of common office spaces and meeting rooms
Assist in the setup and breakdown of employee activities and events
Communicate effectively and with detail orientation with all employees
Aid the Office Manager with routine office procedures and administrative tasks
Foster a productive work environment by overseeing daily office operations
Manage the process of setting up workstations for new employees
Uphold a clean, detail oriented, and enjoyable reception area
Handle the multi-line phone system, providing concierge services when necessary
Maintain organized files and records with proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

Reception & Office Space Coordinator

Office Angels

Location:
United Kingdom , Ashford

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
November 21, 2025

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